# Lanexa > Lanexa is a transportation management system (TMS) for small and mid-sized North American carriers, built in Canada by Cygnik Tech around Canada–US cross-border freight. One shipment record runs from quote to payment — quoting, dispatch, trips, documents, border paperwork, IFTA fuel tax, invoicing, accounts payable, driver pay, a general ledger, analytics and driver messaging — across 23 modules, priced in Canadian dollars from CAD $5 a month. ## Key facts - 5,137 live capabilities of 5,481 catalogued, across 23 modules. - Marking a load delivered writes the draft invoice in the same database transaction (destination-province tax, the customer's fuel surcharge), or records why it did not. - The database refuses to dispatch a load with no customer, and refuses a duplicate tender. - The complete quarterly IFTA workspace is on every plan, including Solo. - Border: live CBP and CBSA commercial wait times on every plan. Border Desk (Fleet) prepares the ACE and ACI eManifest packet, ready to file, with the PARS and PAPS references and the broker loop. - Drivers need no app: links and messages in a phone browser, SMS (Start and up), and WhatsApp as an add-on. Driver photos are filed against the load and named by a person in a review queue. - QuickBooks Online: invoices, payments and carrier bills go straight into QuickBooks (Start and up). - EDI: available as an add-on module, run through our EDI partner and set up with your trading partners on request. - AI features (rate-confirmation import, Ask Lanexa reports, a daily brief) never compute a number and never see your customer data. - ELD: Samsara and Geotab accounts can be connected on Fleet for live GPS and hours-of-service clocks. - Security: the database keeps each company’s data apart on every request; ready-made roles with per-person permissions and separation of duties. ## Pricing (CAD; annual billing saves 20%) Solo is CAD $5 (US$3.50) a month billed annually, or $6.25 (US$4.38) month to month, for one truck. Start is CAD $119 (US$83) a month billed annually, or $149 (US$104) month to month, for up to nine trucks with unlimited office users. Fleet is CAD $399 (US$279) a month for the first 10 trucks, then $40 (US$28) per active truck, billed annually ($499 (US$349) and $50 (US$35) month to month). Enterprise is priced by arrangement. Annual billing saves 20%. Prices are in Canadian dollars; US dollar figures are a guide at a fixed 0.70. During the early bird, new customers get 50% off: the first 12 months on annual plans and the first 3 months on monthly plans. Solo’s early bird is on annual billing only, which makes Solo CAD $30 (US$21) for its first year. - **Solo** — CAD $5 (US$3.50)/month, billed annually (month to month CAD $6.25 (US$4.38)). One truck, one person, your own authority. 1 truck; 1 office user; 30 loads a month (soft cap); 50 outbound document emails a month. 90-day free trial · verify with a card or a driving licence; nothing is charged at signup. - **Start** — CAD $119 (US$83)/month, flat, billed annually (month to month CAD $149 (US$104)). A small fleet with a dispatcher and a bookkeeper. Up to 9 trucks; Unlimited office users; 250 driver texts a month (soft cap); 25 AI imports a month; 100 carrier checks a day. 30-day free trial · no card required. - **Fleet** — CAD $399 (US$279)/month for the first 10 trucks, then $40 (US$28) per active truck, billed annually (month to month CAD $499 (US$349) and $50 (US$35)). A real fleet with a safety officer and a controller. CAD $399 (US$279) covers the first 10 trucks, then $40 (US$28) per active truck; An active truck is a power unit on at least one load that month; A truck parked all month is not billed; 5,000 texts fair use; 500 carrier checks a day. 30-day free trial · no card required. - **Enterprise** — contact us. Several companies under one roof. 50 trucks minimum; Unlimited companies in a group; 500 carrier checks a day. Pilot by arrangement. - US dollar figures are a guide at a fixed 0.70; billing is in Canadian dollars. - No sales call: prices are published, and you open the account yourself. A walkthrough is available on request, before or during the trial. - **WhatsApp for your fleet** — An add-on on Start and Fleet · included on Enterprise. Setup takes 3–5 business days: Meta verifies every business before a number can send, and we handle that for you. North American phone numbers only. ## Modules ### Win the work — Who is going to pay us, and what did we agree to? - [Quotes](https://lanexa.io/product/quotes): Offers made, and the public link a customer accepts on (224 capabilities, 216 live) - [Customers](https://lanexa.io/product/customers): Who pays, on what terms, with what credit (212 capabilities, 204 live) ### Run the freight — Where is it, who has it, and what happens next? - [Interline](https://lanexa.io/product/interline): Work farmed out to partner carriers (319 capabilities, 301 live) - [Loads](https://lanexa.io/product/loads): Every shipment — the root revenue record (170 capabilities, 157 live) - [Trip Board](https://lanexa.io/product/trip-board): Execution: what is planned and running (144 capabilities, 133 live) - [Fleet](https://lanexa.io/product/fleet): Trucks, trailers, yards and positions (93 capabilities, 71 live) - [Drivers](https://lanexa.io/product/drivers): Who can drive, and their credentials (91 capabilities, 68 live) - [Load Status](https://lanexa.io/product/load-status): The status wall and the transition rules (76 capabilities, 65 live) ### Prove the work — Can we show it happened, and that we were allowed to do it? - [eManifest](https://lanexa.io/product/emanifest): Border paperwork, brokers and crossings (283 capabilities, 273 live) - [Documents](https://lanexa.io/product/documents): Bills of lading, proofs of delivery and scans (258 capabilities, 249 live) - [Compliance](https://lanexa.io/product/compliance): Fuel tax, accidents, inspections and credentials (386 capabilities, 342 live) ### Settle — Did the money arrive, and did the right people get paid? - [Accounts Payable](https://lanexa.io/product/accounts-payable): What you owe partner carriers (225 capabilities, 217 live) - [Payroll](https://lanexa.io/product/payroll): What you owe drivers (207 capabilities, 203 live) - [Accounting Desk](https://lanexa.io/product/accounting-desk): The month's money work, as queues (189 capabilities, 182 live) - [Billing](https://lanexa.io/product/billing): What customers owe you (182 capabilities, 180 live) - [Ledger](https://lanexa.io/product/ledger): The general ledger and period close (120 capabilities, 107 live) ### See the business — What is actually going on? - [Reports](https://lanexa.io/product/reports): A catalogue of fixed reports and a builder (117 capabilities, 104 live) - [Analytics](https://lanexa.io/product/analytics): Revenue, profitability and margin (112 capabilities, 105 live) - [Dashboard](https://lanexa.io/product/dashboard): The one screen an owner opens first (109 capabilities, 102 live) - [Activity](https://lanexa.io/product/activity): The tamper-evident record of what happened (80 capabilities, 68 live) ### Run the account — How is this configured, and how do we talk to people? - [Settings](https://lanexa.io/product/settings): Configuration: rates, taxes, roles, custom fields (424 capabilities, 419 live) - [Messages](https://lanexa.io/product/messages): SMS, WhatsApp, email and notifications (312 capabilities, 292 live) - [Group](https://lanexa.io/product/group): Multi-company structures (39 capabilities, 26 live) ## Coming next Load board integration is coming in the next Lanexa upgrade. More soon: https://lanexa.io/whats-next ## Questions - **What is Lanexa?** Lanexa is a transportation management system for small and mid-sized North American carriers, built in Canada around Canada–US cross-border freight. It covers quoting, customers, dispatch, trips, fleet and drivers, documents, border paperwork, compliance and IFTA, invoicing, accounts payable, driver pay, the general ledger, analytics and driver messaging — as one shipment record rather than several systems reconciled by hand. - **How much does Lanexa cost?** Solo is CAD $5 (US$3.50) a month billed annually, or $6.25 (US$4.38) month to month, for one truck. Start is CAD $119 (US$83) a month billed annually, or $149 (US$104) month to month, for up to nine trucks with unlimited office users. Fleet is CAD $399 (US$279) a month for the first 10 trucks, then $40 (US$28) per active truck, billed annually ($499 (US$349) and $50 (US$35) month to month). Enterprise is priced by arrangement. Annual billing saves 20%. Prices are in Canadian dollars; US dollar figures are a guide at a fixed 0.70. During the early bird, new customers get 50% off: the first 12 months on annual plans and the first 3 months on monthly plans. Solo’s early bird is on annual billing only, which makes Solo CAD $30 (US$21) for its first year. WhatsApp for your fleet is an add-on on Start and Fleet, and included on Enterprise. - **What counts as an active truck on the Fleet plan?** A power unit assigned to at least one load that month, counted nightly. A truck that sits parked all month is not billed, and trailers are never billed. - **Does the cheapest plan include IFTA?** Yes. The complete quarterly fuel-tax workspace is on Solo, CAD $5 (US$3.50) a month billed annually, including the IFTA Audit-Armor report. Fuel tax is never held back to push an upgrade. Driver texting, driver pay, Border Desk and more office users come with Start and Fleet. - **Is there a free trial?** Yes. Solo starts with 90 days free: you verify with a card or a driving licence, and nothing is charged at signup. Start and Fleet include 30 days free with no card required. When a Start or Fleet trial ends you get seven days read-only, then the account falls back to Solo with every record intact. Nothing is deleted. - **Do drivers need to install an app?** No. Drivers work from links and messages in their phone's browser, by SMS, or on WhatsApp with the add-on. Nothing to download, nothing to update. - **Can drivers send documents over WhatsApp?** Yes, with the WhatsApp add-on. A photo a driver sends in a load's thread is filed against that load and waits in a review queue, where someone in the office names it — BOL, POD — in one click. - **Does Lanexa connect to QuickBooks?** Yes. From the Start plan, Lanexa sends invoices, payments and carrier bills straight into QuickBooks Online, so your books stay current without retyping. - **Does Lanexa work with my ELD?** Yes. On the Fleet plan, Lanexa connects to your Samsara or Geotab account for live GPS positions and, where enabled, hours-of-service clocks and Geotab IFTA distance. - **Does Lanexa handle eManifest for border crossings?** Yes. Border Desk, on Fleet, prepares the ACE and ACI packets, the PARS and PAPS references and the broker loop, ready to file, and checks every crossing against the one-hour clock. - **Can I move my data in from another system?** Yes. CSV import for loads and customers is on every plan, with column names mapped automatically, and AI rate-confirmation import — upload the PDF, review the pre-filled load — is on Start and up. Planning a big move? Write to support@lanexa.io and we will help you bring it across. - **What happens if I stop paying or need a break?** Nothing is deleted. You can pause for up to 180 days and everything stays readable. Cancelling from Settings drops you to Solo at the end of the period, and a lapsed trial falls back to Solo too. Every path ends in read-only or a smaller plan. - **How does Lanexa fit with my ELD, load boards and accountant?** Lanexa is the TMS in the middle. On Fleet it reads live positions from your Samsara or Geotab account and keeps a real double-entry general ledger, and from Start it sends invoices, payments and bills to QuickBooks Online for your accountant. Load board integration is coming in the next upgrade. - **Is my company's data kept separate?** Yes. The database itself keeps every company’s data apart, on every request, and your most sensitive records, such as connection credentials and identity documents, cannot be reached from a browser at all. Card numbers never touch Lanexa; they go straight to the payment processor. ## Pages - [Home](https://lanexa.io/) - [Pricing](https://lanexa.io/pricing) - [Platform](https://lanexa.io/platform) - [Capability registry](https://lanexa.io/platform/capabilities) - [Why Lanexa](https://lanexa.io/why) - [Compare](https://lanexa.io/compare) - [Trucking TMS prices compared](https://lanexa.io/compare/trucking-tms-prices) - [Glossary](https://lanexa.io/glossary) - [Integrations](https://lanexa.io/integrations) - [Trust](https://lanexa.io/trust) - [Security and roles](https://lanexa.io/trust/security) - [What's next](https://lanexa.io/whats-next) - [Solutions](https://lanexa.io/solutions) - [Solutions: carriers](https://lanexa.io/solutions/carriers) - [Solutions: owner-operators](https://lanexa.io/solutions/owner-operators) - [Contact](https://lanexa.io/contact) - Full site text: https://lanexa.io/llms-full.txt ## Contact Cygnik Tech · Suite 400 – 1940 Eglinton Ave E, Toronto, ON M1L 4R1 · (888) 777-1672 · support@lanexa.io · info@lanexa.io Source of figures: Lanexa 3.0 blueprint (Lanexa TMS v2.0.65). --- # Full site text Generated at build time from the 75 indexable pages of https://lanexa.io. Each section is one page: its URL, title and description, then the page text. Figures come from the Lanexa 3.0 blueprint (capability registry and plan matrix). --- ## Lanexa — TMS for Canada–US Carriers, Quote to Payment URL: https://lanexa.io/ Summary: Lanexa is a Canadian TMS for carriers who cross the border: dispatch, documents, IFTA, invoicing, driver pay and border paperwork in one record. From CAD $2.50 (US$1.75) a month. # One record. Quote to payment. Nothing retyped. Lanexa is the transportation management system (TMS) for carriers who cross the border. Dispatch, paperwork, invoices and driver pay on the same record, from the quote to the day it's paid. Start free trial See plans About 3 minutes to your own account. No sales call, no waiting for access. - 1 Plan - 2 Where - 3 You - 4 Review - You’re in Want a product expert to walk you through it? Ask , before or during your trial. From CAD $2.50 (US$1.75) a month · 90 days free on Solo, 30 on Start and Fleet app.lanexa.io Load record Lanexa TMS · quote to paid Load LX-24817 Shipper Harbourline Produce Mississauga, ON Consignee Ridgeway Market Columbus, OH Pickup Mon 06:30 Delivery Tue 13:45 Equipment 53' reefer Weight 38,200 lb Rate · CAD $1,780.00 Miles 468 Rate / mile $3.80 Cost / mile $2.96 Border Peace Bridge · ACE packet ready Proof of delivery BOL signed · 3 photos Invoice INV-10482 · drafted on delivery - Quote - Load - Trip - Border - Proof - Invoice - Paid Paid Sample load. Names and figures are invented. Run the load again Canada United States Based in Toronto, Ontario ## The POD comes back without a phone call. Documents, request links and a customer tracking link are part of Lanexa, on every plan. Here is one missing POD, start to finish. - 1 ### Ask from the load A missing POD shows on the load. One click makes a no-login upload link, with a note for the driver. It expires when you say, or as soon as it's used. - 9:12 app.lanexa.io/dr 2 ### The driver sends a photo The link opens in the phone's browser. No app, no login. Photos are compressed on the phone, so they send on a weak signal. - POD on file 3 ### It files itself on the load The POD lands on the load it belongs to, next to the BOL and the customs papers, with how it came in and when. On every plan: documents, request links and a customer tracking link. No separate document app to connect or pay for. Send the link by text or WhatsApp from Lanexa (Start and up), or copy it into any message. See documents ## Built in. Nothing to bolt on. Turn a card over for the detail. - Synced to QuickBooks Online Name ### Works with QuickBooks Online® Plans: Start Fleet Enterprise Details Works with QuickBooks Online® Invoices, payments and carrier bills go into QuickBooks Online when you press send. Your accountant sees them in the books they already use. How the QuickBooks link works Back - Every cost against every truck Name ### True cost of every truck Plans: Every plan Details True cost of every truck Revenue each truck earned, less driver pay, carrier costs, fuel, maintenance and its share of what it costs to own: payment, insurance and plates. A truck with a cost missing is flagged, never scored as free. Every load shows its rate per mile when you book it. See the truck record Back - Tracking link, no login Name ### Customer tracking, built in Plans: Every plan Details Customer tracking, built in A tracking link is built in on every plan: your customer checks a load’s status without an account. Nothing extra to buy. Documents are built in too, from the rate confirmation to the POD, with a version history on regenerated invoices and BOLs. See documents and tracking Back - Q3 · 14 jurisdictions Name ### IFTA, even for one truck Plans: Every plan Details IFTA, even for one truck Miles by province and state, the tax, the return and the audit exports, on Solo too. Solo takes the miles you enter. Higher plans fill them from routes and ELDs. See the IFTA workspace Back - Earnings, deductions, net Name ### Driver pay and settlements Plans: Start Fleet Enterprise Details Driver pay and settlements Settlement runs calculated from delivered loads and trips, with itemised pay lines, two-person approval and a statement for every driver. Earnings and deductions are previewed before approval, and every extra line carries a reason. See driver pay Back - Your spreadsheets, imported for you Name ### Switching is easy Plans: Every plan Details Switching is easy Send your spreadsheets, in any format, to support@lanexa.io and we map and import them for you. Loads and customers land on the same record everything else uses. Email support@lanexa.io Back ## Where your day goes, handled. Dispatch Border Drivers Paperwork Invoicing Get paid Fuel tax ### Book once. Dispatch from the same record. - Dispatch board, Trip Board and load grid - Kanban, map and timeline of every load - Split a load at a cross-dock Plan Start and up See how it works app.lanexa.io 1 2 - 1 Drag a load to its next status - 2 The same loads on a map or a timeline ### The crossing, planned before the truck rolls. - Live CBP and CBSA booth waits - ACE and ACI packet, ready to file - Broker, PARS and PAPS on the load Plan Waits on every plan · Border Desk on Fleet See how it works app.lanexa.io 1 - 1 Readiness checked before the truck rolls ### Drivers answer in the app they already use. - No driver app to install - SMS on your company number - WhatsApp for your fleet, as an add-on Plan Start and up See how it works app.lanexa.io 1 - 1 Driver replies land on the load ### Every paper on the load it belongs to. - Rate con, BOL, POD and customs papers on the load - Ask for a missing one with a no-login link - Required documents checked before invoicing Plan Every plan · invoice rules from Start See how it works app.lanexa.io ### Delivered today. Invoiced today. - Marking delivered writes the invoice - Province tax and fuel surcharge applied - Pushed to QuickBooks Online Plan Invoicing on every plan · QuickBooks on Start See how it works app.lanexa.io 1 - 1 Push invoices to QuickBooks Online ### Collect, pay drivers, close the month. - Collections desk and statements - Driver pay built from the loads that ran - General ledger and cash forecast Plan Pay on Start · ledger on Fleet See how it works app.lanexa.io 1 - 1 A collections ladder: gentle, firm, final ### The IFTA quarter, already assembled. - Complete IFTA workspace - Gap and variance checks before you file - Audit-Armor report Plan Every plan, even Solo See how it works app.lanexa.io 1 - 1 Five steps from miles to the filing pack ## Keep the apps you already use. ### Drivers live in WhatsApp. The assignment goes out with the load summary PDF, and document requests and status checks arrive with quick-reply buttons. Everything a driver sends lands on the load it belongs to, in the office. An add-on on Start and Fleet, included on Enterprise. North American phone numbers. See Messages app.lanexa.io 8:12 KL Kestrel Line Dispatch Business account Yesterday Hi Owen, dispatch has assigned you Load KLT-448186 · LX-24206. Pickup: Beacon Hill Plastics, Kitchener, ON on Fri, Sep 25 Delivery: Toledo DC, Toledo, OH on Fri, Sep 25 Equipment: DRY VAN Tap below to confirm you can take it, or reply here with any questions for dispatch. 8:05 p.m. Accepted Not available I have a question Kestrel Line Dispatch Hi Owen, dispatch has assigned you Load KLT-448186 · LX-24206. Accepted 8:09 p.m. PDF LoadSummary-KLT-448186.pdf 2 pages · 86 kB · PDF Load summary attached. Pickup number and the border paperwork are in it. 8:12 p.m. Message Yesterday: the load goes out 11:42 KL Kestrel Line Dispatch Business account Today Loaded and sealed. Seal 4471902. Heading to the Ambassador Bridge. 5:32 a.m. Thanks! ACE is accepted, PAPS on file. Safe drive. 5:35 a.m. Crossed. 14 min at the booth. 7:51 a.m. Great — delivery appointment is 11:30 at Toledo DC, dock 6. 7:54 a.m. Delivered. POD photo attached. 11:39 a.m. Thanks Owen, the POD is on the load. 11:42 a.m. Message Today: the POD comes back Swipe for today QuickBooks Online Sent from Lanexa - Invoice INV-11161 Riverside Printing $1,553.75 Synced - Payment INV-11079 Oakmont Tile & Stone $1,876.00 Synced - Carrier bill B-7734 Lakehead Haulage $2,186.55 Synced Demo company · one way, Lanexa to QuickBooks ### Your books stay in QuickBooks. Invoices, payments and carrier bills go into QuickBooks Online when you press send. It sends one way, from Lanexa into QuickBooks. On Start, Fleet and Enterprise. How the QuickBooks link works ## Built for fleets and brokers. Customers, quotes and partner carriers on the same record as the load, so the price, the haul and the margin never drift apart. - Every plan ### One book of everyone you deal with Shippers, brokers and carriers on one record, with contacts, terms, credit limits and what they owe, worked out from live invoices. See customers - Start and up ### Quotes your customer accepts online Price from your own lane history, email the PDF, and let the customer accept with no account. The accepted quote becomes the load. See quotes - Fleet and up ### Hand a load to a partner, keep the margin Tender loads to partner carriers, send the rate confirmation, and have the partner's bill raised at delivery with the POD. Sell, buy and margin on every row. See interline ## Pick your size. Every price is right here, in Canadian dollars with the US dollar beside it. No sales call, no overage bills. Early bird: 50% off. 12 months on annual plans, 3 months on monthly plans. Monthly Annual save 20% CAD Prices in Canadian dollars. US$ figures are a guide at a fixed 0.70; billing is in CAD. Plan ### Solo Trucks One Office users 1 Early bird −50% · first 12 months $6.25 /month (US$4.38) $2.50 CAD /month ≈ US$1.75 /month 90 days free, then $30 (US$21) for your first year - - Renews at $60/year (US$42) - You save $45 (US$32) vs monthly One truck, one person, your own authority. Not a demo. Start 90 days free 90-day free trial · verify with a card or a driving licence; nothing is charged at signup What Solo does - The full quarterly IFTA workspace - Invoices with province tax, drafted on delivery - Tracking links customers open without an account - Documents, including French invoices, BOLs and PODs - Earned per mile, cost per mile and what’s left - Live CBP and CBSA border waits - FMCSA carrier checks before you book When you add a second truck, a driver to pay or a border packet, Start and Fleet pick up the same record. Solo for owner-operators Plan ### Start Trucks 2 to 9 Early bird −50% · first 12 months $149 /month (US$104) $59.50 CAD /month ≈ US$42 /month 30 days free, then $714 (US$500) for your first year - - Renews at $1,428/year (US$1,000) - You save $850.50 (US$595) vs monthly Unlimited office users - Dispatch board and Trip Board - Driver texting on your company number - Driver pay and settlements - Accounts payable + QuickBooks push - Book a load from a rate-con PDF Start 30 days free 30-day free trial · no card required Everything in Start - Dispatch board, Trip Board, Load Status wall and the spreadsheet load grid - Driver texting by SMS on a company phone number - Driver pay, settlement runs and payroll export - Accounts payable, with carrier bill versus rate-confirmation review - QuickBooks Online push — invoices, payments and carrier bills - AI rate-confirmation import — upload the PDF, review the pre-filled load - Quotes with a public acceptance page, lane pricing and win rate - Customer credit gate at booking and an EIA-indexed fuel surcharge - Analytics boards, the report builder and a tamper-evident audit log Up to 9 trucks · Unlimited office users · 250 driver texts a month (soft cap) · 25 AI imports a month · 100 carrier checks a day Plan ### Fleet Trucks 10 and up Early bird −50% · first 12 months $499 /month (US$349) $199.50 CAD /month ≈ US$140 /month 30 days free, then $2,394 (US$1,676) for your first year $399 (US$279) covers your first 10 trucks, then $40 (US$28) per active truck Active trucks 10 trucks - - Renews at $4,788/year (US$3,352) - You save $2,845.50 (US$1,992) vs monthly A truck parked all month is not billed - Everything in Start - General ledger + weekly cash forecast - Border Desk for ACE and ACI packets - Live GPS from Samsara or Geotab - Interline, on-call alerts, Ask Lanexa Your other systems: if your yard, warehouse, repair-shop or 3PL system has an API, we build the connection to your Lanexa records. Start 30 days free 30-day free trial · no card required Everything in Fleet - General ledger, period close and a weekly cash forecast - Payroll ledgers — escrow, loans and charge-backs — and team pay splits - Live GPS from a connected Samsara or Geotab account - Border Desk — ACE and ACI packets, ready to file - Notification rules, an on-call rota and SLA escalation - Voice alert calls for critical alerts - AI daily brief, and Ask Lanexa — a question in English becomes a governed report - Interline desk for work given to partner carriers CAD $399 (US$279) covers the first 10 trucks, then $40 (US$28) per active truck · An active truck is a power unit on at least one load that month · A truck parked all month is not billed · 5,000 texts fair use · 500 carrier checks a day No sales call ### See the price. Open your account. Talk to us only if you want to. - The price is on this page No “book a demo to see pricing”. No quote to wait for. - Your account in about 3 minutes Ready to use once you confirm your email. No card on Start or Fleet; Solo checks a card or licence and charges nothing. - A product expert, if you ask A walkthrough before your trial or during it. Book one Enterprise · 50 trucks and up, or several companies · Contact us · pilot, migration and SLA · early bird negotiated per deal No setup fee · cancel any time · we never charge per user, per load, per driver, or for support Compare every feature by plan ## Works with what you already run. If your yard, warehouse, repair-shop or 3PL system has an API, we build the connection to your Lanexa records. Fleet and Enterprise. How each connection works - QuickBooks Online® Invoices, payments and carrier bills - WhatsApp Messages with your drivers ### And the public data it fetches for you - FMCSA Carrier and broker checks, by DOT, MC or name - CBP · CBSA Commercial booth wait times, every 30 minutes - Bank of Canada The CAD/USD rate on cross-border work ## Built to be checked, not taken on trust. - 5,481 capabilities, counted one by one - What's next: load board integration - Your data walled off from every other company - Change plans, pause, lapse — nothing is deleted ## Questions carriers ask ### What is Lanexa? Lanexa is a transportation management system for small and mid-sized North American carriers, built in Canada around Canada–US cross-border freight. It covers quoting, customers, dispatch, trips, fleet and drivers, documents, border paperwork, compliance and IFTA, invoicing, accounts payable, driver pay, the general ledger, analytics and driver messaging — as one shipment record rather than several systems reconciled by hand. ### How much does Lanexa cost? Solo is CAD $5 (US$3.50) a month billed annually, or $6.25 (US$4.38) month to month, for one truck. Start is CAD $119 (US$83) a month billed annually, or $149 (US$104) month to month, for up to nine trucks with unlimited office users. Fleet is CAD $399 (US$279) a month for the first 10 trucks, then $40 (US$28) per active truck, billed annually ($499 (US$349) and $50 (US$35) month to month). Enterprise is priced by arrangement. Annual billing saves 20%. Prices are in Canadian dollars; US dollar figures are a guide at a fixed 0.70. During the early bird, new customers get 50% off: the first 12 months on annual plans and the first 3 months on monthly plans. Solo’s early bird is on annual billing only, which makes Solo CAD $30 (US$21) for its first year. WhatsApp for your fleet is an add-on on Start and Fleet, and included on Enterprise. ### What counts as an active truck on the Fleet plan? A power unit assigned to at least one load that month, counted nightly. A truck that sits parked all month is not billed, and trailers are never billed. ### Does the cheapest plan include IFTA? Yes. The complete quarterly fuel-tax workspace is on Solo, CAD $5 (US$3.50) a month billed annually, including the IFTA Audit-Armor report. Fuel tax is never held back to push an upgrade. Driver texting, driver pay, Border Desk and more office users come with Start and Fleet. ### Is there a free trial? Yes. Solo starts with 90 days free: you verify with a card or a driving licence, and nothing is charged at signup. Start and Fleet include 30 days free with no card required. When a Start or Fleet trial ends you get seven days read-only, then the account falls back to Solo with every record intact. Nothing is deleted. ### Do drivers need to install an app? No. Drivers work from links and messages in their phone's browser, by SMS, or on WhatsApp with the add-on. Nothing to download, nothing to update. 8 more questions ### Can drivers send documents over WhatsApp? Yes, with the WhatsApp add-on. A photo a driver sends in a load's thread is filed against that load and waits in a review queue, where someone in the office names it — BOL, POD — in one click. ### Does Lanexa connect to QuickBooks? Yes. From the Start plan, Lanexa sends invoices, payments and carrier bills straight into QuickBooks Online, so your books stay current without retyping. ### Does Lanexa work with my ELD? Yes. On the Fleet plan, Lanexa connects to your Samsara or Geotab account for live GPS positions and, where enabled, hours-of-service clocks and Geotab IFTA distance. ### Does Lanexa handle eManifest for border crossings? Yes. Border Desk, on Fleet, prepares the ACE and ACI packets, the PARS and PAPS references and the broker loop, ready to file, and checks every crossing against the one-hour clock. ### Can I move my data in from another system? Yes. CSV import for loads and customers is on every plan, with column names mapped automatically, and AI rate-confirmation import — upload the PDF, review the pre-filled load — is on Start and up. Planning a big move? Write to support@lanexa.io and we will help you bring it across. ### What happens if I stop paying or need a break? Nothing is deleted. You can pause for up to 180 days and everything stays readable. Cancelling from Settings drops you to Solo at the end of the period, and a lapsed trial falls back to Solo too. Every path ends in read-only or a smaller plan. ### How does Lanexa fit with my ELD, load boards and accountant? Lanexa is the TMS in the middle. On Fleet it reads live positions from your Samsara or Geotab account and keeps a real double-entry general ledger, and from Start it sends invoices, payments and bills to QuickBooks Online for your accountant. Load board integration is coming in the next upgrade. ### Is my company's data kept separate? Yes. The database itself keeps every company’s data apart, on every request, and your most sensitive records, such as connection credentials and identity documents, cannot be reached from a browser at all. Card numbers never touch Lanexa; they go straight to the payment processor. ## Book the load. The rest follows. Start free trial See plans --- ## Changelog — What Changed in Lanexa, and When URL: https://lanexa.io/changelog Summary: Lanexa's changelog starts from a counted baseline: 5,481 capabilities in the registry, 5,137 live. No history reconstructed after the fact. # What changed, and when. This changelog starts from a counted baseline, and every upgrade is recorded against it. ## The record - Lanexa TMS v2.0.65 ### Baseline: the capability registry, counted Every capability in Lanexa catalogued at the grain of one control, field, tile, column or disclosed number: 5,481 in all, across 23 modules and their supporting screens. Live 5,137 Of total 5,481 Open the registry What's next ## About this changelog ### Does Lanexa publish release notes? Yes. This changelog starts from the capability registry counted for Lanexa TMS v2.0.65: 5,137 live capabilities of 5,481. Each upgrade is recorded against that baseline. ### How do I check what Lanexa does today? The capability registry lists every module with its live capabilities, and the 116 features by plan. What comes next is on its own page. ## Book the load. The rest follows. Start free trial See plans --- ## Lanexa Compared to How Carriers Work Today URL: https://lanexa.io/compare Summary: Lanexa against the setups carriers actually run: spreadsheets and email, a dispatch tool plus accounting, or a TMS plus a customs service. Setups, not vendors. # Compared to how you work today. Lanexa next to the setups carriers already run: spreadsheets and email, a dispatch tool plus accounting, or a TMS plus a customs service. Start free trial Why Lanexa ## Where each one wins, and where it breaks Each comparison counts the hand-offs — every place the same shipment has to be entered again — and says plainly where the other setup is the better choice. 01 ### Spreadsheets, email and a whiteboard Free and endlessly flexible, until the person holding it together is away. The cost is in retyping the same load into the quote, the invoice, the pay and the fuel tax. Read the comparison 02 ### A dispatch system plus an accounting package Two good tools with a person reconciling them at month end. The leak is at the seam: charges seen on the road that never reach the invoice. Read the comparison 03 ### A general TMS plus a customs specialist Real depth at the border, but the load is typed twice — and when freight changes after filing, the TMS knows and the customs tool does not. Read the comparison Also: trucking TMS prices compared , as each vendor publishes them. ## Including us. Here are our answers. Each of these has a specific answer. Here are ours. ### Does it post to a general ledger, or export to one? On Fleet and up, Lanexa posts double-entry to its own general ledger the moment an invoice, payment, carrier bill, paid settlement or verified fuel receipt exists. From Start, invoices, payments and carrier bills also push one way into QuickBooks Online. ### What happens to the books when I void an invoice? In Lanexa's ledger, the invoice's postings come out and the balances move with them. An invoice with money already against it cannot be voided at all — it takes a credit memo, and both need a typed reason. ### Can you show me what is live? Yes. Every capability is counted in the capability registry, module by module, with how many of each are live. ### Who can see rates and margins? Roles decide it. The dispatcher role does not include rate visibility, and rates, margins and totals are masked on the load ledger and dashboard for roles without it. Visibility is set per person, per company. ### What does Border Desk do for a crossing? On Fleet, Border Desk assembles the ACE or ACI data, control numbers, barcoded paper and broker packet for each crossing, ready to file, and checks it against the one-hour clock. ### What happens to my records if I stop paying? Nothing is deleted. A lapsed trial or a cancellation falls back to Solo with every record intact, and a pause of up to 180 days keeps everything readable. Open the capability registry What's next ### Related The books write themselves The border is part of the load Plans and prices Freight and border glossary Security and roles We compare setups rather than named products, and our own capability list is published in full, so every claim we make about Lanexa can be checked. ## Book the load. The rest follows. Start free trial See plans --- ## Lanexa vs Spreadsheets and Email for Carriers URL: https://lanexa.io/compare/spreadsheets-and-email Summary: Spreadsheets and email versus a TMS for a small carrier: where the free setup wins, where it breaks, and what Lanexa changes at each hand-off, plan by plan. # Running on spreadsheets, email and a whiteboard. Free, flexible, familiar — and dependent on the person holding it together. Plenty of carriers run real businesses this way. Here is where it works, where it breaks, and what changes when one record carries the load from quote to payment. Start free trial See pricing ## This is not a straw man This setup is not a mistake. It is a natural place to start, it costs nothing, and it bends to whatever you need on a given Tuesday. The honest question is not whether it works. It is how many times the same shipment gets typed, and what the retyping costs you over a year. ## Count the hand-offs, not the features The useful comparison is how many times the same shipment has to be entered. Every row is a hand-off — and every hand-off is a chance for something to be typed wrong, or not typed at all. Spreadsheets, email and a whiteboard compared with Lanexa, hand-off by hand-off | The hand-off | Spreadsheets and email | Lanexa | | Quote to load | Retyped from an email into a sheet | Your customer accepts the quote from a link, with no account, and the accepted quote becomes the load Start and up | | Load to driver | A phone call, then a text with the details | The assignment goes by SMS with the load summary PDF attached, and replies land on the load's thread Start and up | | Proof of delivery | A photo in someone's camera roll | A request link the driver or receiver opens on a phone, with no login, files the POD against the load Every plan | | Delivery to invoice | Retyped into an invoice template | Marking the load delivered writes the draft invoice in the same step, with destination-province tax — or records why it did not Every plan | | Waiting time to a charge | Remembered, or not | Recorded stop times against the customer's free hours become a suggested detention charge, one click to bill Start and up | | Trip to driver pay | Rebuilt from trip sheets | A settlement run sweeps the driver's delivered loads, trips, dock time and approved fuel receipts into itemised pay lines Start and up | | Miles and fuel to IFTA | Reconstructed at quarter end | The quarter assembles from miles already recorded and fuel receipts, with gap and variance checks before you file Every plan | Plan labels show where each Lanexa step is available. Compare plans ## Where this setup genuinely wins ### It costs nothing to start No subscription, no set-up, no decision to justify to anyone. ### It bends instantly A customer wants something unusual? Add a column. No vendor, no waiting. ### Everyone already knows how No training, and no risk of a tool the office quietly refuses to use. ## Where it stops working It breaks on people rather than volume. The system lives in one person's head and in files only they maintain with confidence; when they are away the operation slows, and when they leave some of it goes with them. The second failure is quieter: nothing is recorded well enough to be checked later, so a missed accessorial or an unbilled load is never discovered, because there is nothing to discover it against. ## Questions carriers ask about this ### Is a spreadsheet good enough for a small carrier? For one truck and a handful of customers, often yes. It starts to cost money when the same load is typed into several places — the quote, the invoice, the driver's pay, the fuel-tax miles — and when paperwork and waiting time are not recorded at the moment they happen. ### Can I import my spreadsheets into Lanexa? Yes, for loads and customers. CSV import is on every plan, with column names mapped automatically. Write to support@lanexa.io and we will walk the first one with you. ### Do my drivers need to learn an app? No. Drivers work from links and messages in their phone's browser, and by SMS from the Start plan. There is no app to install. ### Other setups A dispatch system plus an accounting package Two good tools with a person reconciling them at month end. The leak is at the seam: charges seen on the road that never reach the invoice. A general TMS plus a customs specialist Real depth at the border, but the load is typed twice — and when freight changes after filing, the TMS knows and the customs tool does not. Plans and prices Owner-operators Loads Billing Detention Proof of delivery We compare setups rather than named products, and our own capability list is published in full, so every claim we make about Lanexa can be checked. ## Book the load. The rest follows. Start free trial See plans --- ## Lanexa vs a TMS Plus a Separate Customs Service URL: https://lanexa.io/compare/tms-plus-customs-service Summary: A TMS plus a customs service versus Lanexa Border Desk: where specialists win, where the two-system seam fails, and how Lanexa prepares every crossing, ready to file. # A general TMS alongside a customs service. Deep at the border, disconnected from the shipment. A customs specialist knows the border better than any general product — and knows nothing about the load until someone tells it. Start free trial See pricing ## This is not a straw man Customs specialists are specialists for a reason. They handle cases a general product will not, they follow rule changes as a full-time job, and if your cross-border freight is complex enough, that expertise is worth paying for. This comparison is not an argument against them; many carriers use both, and Border Desk hands them a crossing that is ready to file. ## Count the hand-offs, not the features The useful comparison is how many times the same shipment has to be entered. Every row is a hand-off — and every hand-off is a chance for something to be typed wrong, or not typed at all. A general TMS plus a customs specialist compared with Lanexa, hand-off by hand-off | The hand-off | TMS plus customs service | Lanexa | | Load to crossing | Retyped into the customs tool | Border Desk builds the crossing from the trip and its loads; control numbers come from your carrier codes and the probill Fleet and up | | Readiness | Found missing at the portal | A checklist scores the crossing and links each gap to the screen that fixes it Fleet and up | | The filing | Transmitted by the service | The Filing Assistant lays it out in the portal's own field order, then the crossing is marked filed Fleet and up | | Broker packet | Emailed by hand | Sent from your own address with the label record attached; the entry is tracked through to on file Fleet and up | | Load changed after filing | Remember to amend, in two places | Re-filing an accepted crossing is the amendment path, and it restarts the one-hour clock Fleet and up | | Filing rejected | Discovered in the other system, often by phone | Recorded on the crossing with its reason, then back to draft to fix and re-file Fleet and up | | Wait at the booth | Checked on another website | Live booth waits on the load and the dashboard, refreshed every 30 minutes Every plan | Plan labels show where each Lanexa step is available. Compare plans ## Where this setup genuinely wins ### Genuine depth at the border Unusual commodities, complex entries and rule changes are their whole business rather than one module of it. ### A person to call A specialist service comes with expertise attached, which software does not replace. ### They send the filing for you A service with a transmission link sends the filing for you, and Lanexa hands it a crossing that is already complete and ready to file. ## Where it stops working When the load changes. A filing is only correct as of the moment it was made, and freight changes — a trailer swap, a driver change, an added shipment. In a two-system setup the TMS knows and the customs tool does not, and the gap is discovered at the booth rather than in the office. The second break is quieter: a rejection or a hold arrives somewhere the load record cannot see. ## Questions carriers ask about this ### Can Lanexa replace my customs service? It replaces the retyping. Border Desk prepares the ACE or ACI data, the control numbers, the barcoded paper and the broker packet, ready to file. If a service sends your filings today, it can keep doing so from a crossing Lanexa has already put together. ### Does Lanexa work with my customs broker? Yes. Keep a directory of brokers with a default per customer, and on Fleet, Border Desk emails the broker their packet from your own address and tracks the entry through to on file. ### What happens in Lanexa if a filing is rejected? A person marks the crossing rejected with the reason, which then shows on the crossing, and it goes back to draft to fix and re-file. ### Other setups Spreadsheets, email and a whiteboard Free and endlessly flexible, until the person holding it together is away. The cost is in retyping the same load into the quote, the invoice, the pay and the fuel tax. A dispatch system plus an accounting package Two good tools with a person reconciling them at month end. The leak is at the seam: charges seen on the road that never reach the invoice. Why Lanexa: the border is part of the load eManifest and Border Desk ACE ACI PARS PAPS We compare setups rather than named products, and our own capability list is published in full, so every claim we make about Lanexa can be checked. ## Book the load. The rest follows. Start free trial See plans --- ## Lanexa vs a Dispatch Tool Plus Accounting Software URL: https://lanexa.io/compare/tms-plus-separate-accounting Summary: Dispatch software plus a separate accounting package versus Lanexa: where the two-tool setup wins, where the seam leaks money, and what Lanexa posts on its own. # A dispatch tool plus a separate accounting package. Two good products, each strong at its own job, with a person in between reconciling them. The gap between the two is where money leaks — and it is where Lanexa puts the invoice, the pay and the books on the same record as the load. Start free trial See pricing ## This is not a straw man There is nothing wrong with either half of this setup. Dispatch software that focuses on dispatch is usually good at dispatch, and accounting packages are mature and trusted by the person who signs the return. The problem is not the tools. It is the seam between them. ## Count the hand-offs, not the features The useful comparison is how many times the same shipment has to be entered. Every row is a hand-off — and every hand-off is a chance for something to be typed wrong, or not typed at all. A dispatch system plus an accounting package compared with Lanexa, hand-off by hand-off | The hand-off | Dispatch plus accounting | Lanexa | | Quote to load | Usually inside the dispatch tool | The accepted quote becomes the load, with its agreed accessorials carried onto the load's charges Start and up | | Delivery to invoice | Exported, or retyped, into accounting | Marking the load delivered writes the draft invoice in the same step — or records why it did not Every plan | | Agreed extras to the invoice | Remembered by whoever raises the bill | Confirmed charges flow onto the invoice and are marked invoiced, so a re-issue after a void cannot bill them twice Every plan | | Carrier bills | Keyed from the partner's invoice | Carrier bills are compared with the rate confirmation, and an A/P clerk can enter a bill but not approve it Start and up | | Trip to driver pay | Often a third system or a spreadsheet | Settlement runs build pay from the work that ran, and someone other than the preparer approves Start and up | | Invoice to books | Import, then reconcile | Posts double-entry to the general ledger on its own, and pushes one way to QuickBooks Online Ledger on Fleet · QuickBooks from Start | | Month end | Two totals made to agree by hand | Eight tie-out checks name the documents that disagree, to the cent Fleet and up | Plan labels show where each Lanexa step is available. Compare plans ## Where this setup genuinely wins ### Your accountant already trusts it The accounting half is familiar, audited and unlikely to surprise anyone at year end. ### Best of breed on each side You are not compromising on dispatch to get accounting, or the other way round. ### Replace one without the other The two halves can be swapped independently, which is real flexibility. ## Where it stops working At the seam, and usually at month end. The dispatch system says one thing and the books say another, the difference is small enough to be plausible, and finding it is somebody's afternoon. Meanwhile the charges that should have been billed when they happened — detention, an extra stop, a lumper fee — never made the crossing, because the person raising the invoice was not the person who saw them. ## Questions carriers ask about this ### Do I still need QuickBooks if I use Lanexa? Usually, yes. From Start, Lanexa pushes invoices, payments and carrier bills one way into QuickBooks Online, and on Fleet it also keeps its own double-entry ledger of the operation. Accruals and year-end adjustments still happen in QuickBooks or with your accountant. ### Does Lanexa sync two ways with QuickBooks? No. It is a one-way push of invoices, payments and carrier bills from Start upward. Nothing flows back from QuickBooks into Lanexa. ### How does Lanexa stop extra charges being missed? Charges agreed on a quote are carried onto the load, detention is suggested from recorded stop times against each customer's free hours and rate, and confirmed charges land on the invoice and are marked invoiced so they cannot be billed twice. ### Other setups Spreadsheets, email and a whiteboard Free and endlessly flexible, until the person holding it together is away. The cost is in retyping the same load into the quote, the invoice, the pay and the fuel tax. A general TMS plus a customs specialist Real depth at the border, but the load is typed twice — and when freight changes after filing, the TMS knows and the customs tool does not. Why Lanexa: the books write themselves Ledger Billing Accounts payable Payroll Accessorial charges We compare setups rather than named products, and our own capability list is published in full, so every claim we make about Lanexa can be checked. ## Book the load. The rest follows. Start free trial See plans --- ## Trucking TMS Prices: Lanexa and 35 Alternatives Compared URL: https://lanexa.io/compare/trucking-tms-prices Summary: What 35 trucking TMS and load-board vendors publish about price on their own websites, next to Lanexa: from CAD $2.50 (US$1.75) a month, no sales call. # Trucking TMS prices, compared. Lanexa publishes every price: from CAD $2.50 (US$1.75) a month, and you open the account yourself. Below is what 35 other trucking TMS and load-board vendors publish about price on their own websites. ## Lanexa Made for Carriers who run between Canada and the United States, one truck to large fleets; broker and 3PL work on the same record Based in Toronto, Canada (Cygnik Tech) Price as published Solo CAD $5 (US$3.50)/month; Start CAD $119 (US$83)/month; Fleet CAD $399 (US$279)/month for the first 10 trucks, then $40 (US$28) per active truck, all billed annually (annual billing saves 20% on the monthly price) Free trial 90 days on Solo; 30 days on Start and Fleet, no card Buying No sales call, no setup fee. Full pricing ## 21 vendors that publish a price Prices exactly as each vendor shows them on its own website. A "$" with no currency means the vendor does not label it. Trucking TMS vendors that publish a price | Vendor | Made for | Based in | Price as published | Free trial | Source | | AscendTMS | Carrier, broker and shipper TMS | Brandon, FL, US | Basic: $69/month per user; Premium $119; Pro $149 | 30 days, no credit card | Pricing page | | Datatruck | Carrier and broker TMS | Lombard, IL, US | Basic: $99/month (up to 6 trucks); Pro $299 (up to 19); Big Fleet $499 (up to 30) | “Usually” 14 days | Pricing page | | Descartes Aljex | Broker TMS | Not stated | Essential: $699/month including 5 users, plus a one-time setup fee; Professional from $999 | Not published (demo) | Pricing page | | ITS Dispatch (Truckstop) | Carrier TMS | Not stated | Owner-Operator (1–2 trucks): $50 USD/month, unlimited users; Carrier $75; Pro $99 | Not published (demo) | Pricing page | | LoadOps (Optym) | Carrier TMS | Not stated | $75 per driver/month; $55 per driver on an annual agreement | Trial offered; length not published | Pricing page | | Logistically | TMS for 3PLs, brokers and shippers | De Pere, WI, US | Starting at $400/month, unlimited users | Not published | Pricing page | | Numeo (Numeo One) | Carrier TMS | Palo Alto, CA, US | Basic: $99/month minimum covers up to 10 trucks, then $10/month per truck; Pro $149/month minimum, then $15 per truck; 30% off annual | 14 days, no card | Pricing page | | ProTransport (RTS) | Carrier TMS | Overland Park, KS, US | Basic $0/month; Premium $125/month | Free trial on Basic; length not published | Pricing page | | RoaDo | Carrier TMS (mid-sized FTL) | Wilmington, DE, US (per its footer) | Canadian page: Starter C$999/month flat (up to 30 trucks); Core C$49 per truck/month; annual saves 15% | Free trial offered; length not published | Pricing page | | Rose Rocket | Broker and carrier platform | Not stated | Full Service Platform: starting at $2,080/month, unlimited users (currency not stated) | Not published (talk to sales) | Pricing page | | Tai TMS | Broker TMS | Huntington Beach, CA, US | Growth: $995/month (2 staff logins, 200 shipments) | Not published (demo) | Pricing page | | TransPlus | Carrier and broker TMS | Canada (“Built in Canada”) | Fleet Manager Lite: starting at $350/month billed quarterly, annual contract; in CAD or USD depending on where the business operates | Not published (demo) | Pricing page | | Truckbase | Carrier TMS | Not stated | Minimum $290/month, billed annually; per-truck, per-driver or per-load rates quoted | Not published (demo) | Pricing page | | Trucker Path | Fleet navigation, driver app and load board | Phoenix, AZ, US | Fleet Starter (3–10 trucks): from $79/month with 1 operator and 3 driver seats; Driver App (1–2 trucks) $29.99/month | Free trial offered; length not published | Pricing page | | TruckingOffice | Carrier TMS | Not stated | Basic: $25/month for 1–2 trucks, $90/month for 8+ trucks; Pro from $35/month | 30 days, no credit card | Pricing page | | TruckLogics | Carrier TMS | Rock Hill, SC, US | Owner Operator (1–2 trucks): $39.95/month, or $35.96/month billed yearly | 7 days | Pricing page | | Truckpedia | Carrier TMS | Pasadena, CA, US | Professional: $299/month for up to 10 trucks, then $30/month per extra truck; $239.99/month billed annually | Not published | Pricing page | | Truckstop (load board) | Load board, with a free TMS | Not stated | Carrier load board Basic: $42/month per user (up to 3 users) plus a $42 application fee; Truckstop TMS free with any load board subscription | Not published | Pricing page | | Truxel TMS | Carrier TMS | Not stated | $30 per active driver/month; no setup fees | 7 days | Pricing page | | Turvo | TMS for 3PLs, brokers, shippers and carriers | Dallas, TX, US | Starts at $5,000/month | Not published | Pricing page | | Vektor TMS | Carrier and broker TMS | Miami, FL, US | $30 per active truck/month (1–25 trucks); $300 monthly minimum covers the first 10 trucks | 2 weeks, no credit card | Pricing page | ## 14 vendors that quote on request These vendors show no price on their own website; you ask for a quote or a demo. TruckerPro shows its price only after you enter an email and a code. Trucking TMS vendors that quote on request | Vendor | Made for | Based in | Price | Source | | Alvys | Carrier, broker and hybrid TMS | Solana Beach, CA, US | Quote on request | Website | | Axon Software | Trucking software for fleets and brokers | Oak Bluff, MB, Canada | Quote on request | Website | | Degama (DTMS) | Carrier and brokerage TMS | Toronto, ON, Canada | Quote on request | Website | | Dr Dispatch | Broker and carrier TMS | Not stated | Quote on request (per user) | Website | | EKA Omni-TMS | TMS for carriers, brokers and shippers | Not stated | Quote on request | Website | | LoadStop | TMS for carriers, brokers and shippers | Foothill Ranch, CA, US | Quote on request (subscription plus one-time setup) | Website | | Magnus TMS | Carrier TMS | Austin, TX, US | Quote on request (based on active trucks) | Website | | McLeod Software | TMS for brokers, carriers and 3PLs | Birmingham, AL, US | Quote on request | Website | | PCS Software | TMS for truckload, LTL and brokerage | Houston, TX, US | Quote on request | Website | | Revenova | TMS on Salesforce | Chicago, IL, US | Quote on request | Website | | Tailwind TMS (CargoWise) | Carrier, broker and hybrid TMS | Not stated | Quote on request | Website | | Toro TMS | TMS for bulk haulers | Not stated | Quote on request | Website | | Trimble TMW.Suite | Enterprise TMS | Not stated | Quote on request | Website | | TruckerPro | Carrier and broker TMS | Winnipeg, MB, Canada | Shown only after you enter an email and a code | Website | How this table is made: each row is what the vendor's own website shows. We do not use review sites or estimates. Plans and prices change; check the vendor's page before you decide. Vendor names are the trademarks of their owners. ## Questions about TMS prices ### How much does Lanexa cost? Lanexa publishes every price. Billed annually, Solo is CAD $5 (US$3.50) a month, Start CAD $119 (US$83) a month, and Fleet CAD $399 (US$279) a month for the first 10 trucks, then $40 (US$28) per active truck. Annual billing saves 20% on the monthly price. Free trial: 90 days on Solo; 30 days on Start and Fleet, no card. During the early bird, new customers get 50% off, which brings Solo to CAD $2.50 (US$1.75) a month. ### Which trucking TMS publish their prices? Of the 35 vendors we checked, these publish a price on their own website: AscendTMS, Datatruck, Descartes Aljex, ITS Dispatch, LoadOps, Logistically, Numeo, ProTransport, RoaDo, Rose Rocket, Tai TMS, TransPlus, Truckbase, Trucker Path, TruckingOffice, TruckLogics, Truckpedia, Truckstop, Truxel TMS, Turvo, Vektor TMS. Lanexa publishes every price too. ### Which trucking TMS show prices in Canadian dollars? Lanexa prices in Canadian dollars and shows the US dollar figure beside every price. RoaDo shows C$ prices on its Canadian page, with a USD option, and TransPlus quotes in CAD or USD depending on where the business operates. The other vendors we checked show US dollars or an unlabelled "$". ### Which trucking TMS are made in Canada? Lanexa is made by Cygnik Tech in Toronto. Among the vendors we checked, these state a Canadian location on their own websites: TransPlus, TruckerPro, Axon Software, Degama. ### Which TMS offer a free trial without a credit card? Lanexa: 30 days on Start and Fleet with no card (Solo is 90 days and checks a card or driving licence, charging nothing). On their own websites, TruckingOffice offers 30 days with no credit card, AscendTMS 30 days with no credit card, Numeo 14 days with no card, and Vektor TMS 2 weeks with no credit card. ## Book the load. The rest follows. Start free trial See plans --- ## Contact Lanexa — Talk to Our Team URL: https://lanexa.io/contact Summary: Call (888) 777-1672, email support@lanexa.io or send a message about your fleet. Lanexa is a transportation management system built in Canada. # Talk to us about your fleet. Tell us what you run and what you need. Send the form, call, or email — whichever is quicker for you. ## Send us a message Fields marked * with an asterisk are required. Name * Company Work email * Phone * Leave this field empty What should we know? Fleet size, the lanes you run, what you use today — anything that helps us answer properly. Send to our team By sending this you agree we may email or call you about Lanexa. We use it to answer you and do not sell personal information. Privacy policy . Sent Thanks — we have your message. We will reply by email or phone. If it cannot wait, call (888) 777-1672 . ### Call (888) 777-1672 ### Email - support@lanexa.io Accounts and help with the product - info@lanexa.io Everything else ### Address Suite 400 – 1940 Eglinton Ave E Toronto, ON M1L 4R1 Canada Lanexa is a product of Cygnik Tech , built in Canada. ## After you send it ### A person reads it Your message goes to our team's inbox. Include your fleet size and the lanes you run and the first reply can be a real answer. ### A straight answer on fit Tell us how you work and we will show you how Lanexa fits, and what is coming next. ### Starting an account Start and Fleet begin with a 30-day free trial, no card required. You can sign up yourself, or talk to us first. ### Moving your data in CSV import for loads and customers is on every plan, with column names mapped automatically. Talk to us before your first one and we will help you bring it across. Pricing What's next Trust ## Before you write ### How do I start using Lanexa? Start and Fleet begin with a 30-day free trial, no card required. You can sign up yourself, or talk to us first. ### Which email address should I use? support@lanexa.io for accounts and help with the product; info@lanexa.io for anything else. Or call (888) 777-1672 . ### Is there a free trial? Start and Fleet: 30-day free trial, no card required. Solo: 90-day free trial, verify with a card or a driving licence; nothing is charged at signup. Enterprise: pilot by arrangement. ### Can you help us move our data from spreadsheets or another system? CSV import for loads and customers is on every plan, with column names mapped automatically, and from Start an uploaded rate-confirmation PDF can pre-fill a load. Tell us what you are moving and we will help you bring it across. --- ## Who Lanexa Is For — Carriers, Brokers, Owner-Operators URL: https://lanexa.io/customers Summary: Lanexa is built for small and mid-sized North American carriers who cross between Canada and the US — from a one-truck owner-operator to a group of companies. # One shipment record. Different days. Lanexa is built for small and mid-sized North American carriers, especially those who cross between Canada and the United States. An owner, a dispatcher, a bookkeeper and a driver each need something different from the same load — so each has its own page. Start free trial See pricing ## From one truck to several companies Solo · from CAD $2.50 (US$1.75) a month ### Owner-operators One truck, one person. Solo is CAD $5 (US$3.50) a month billed annually and still gives you the complete quarterly IFTA workspace, real invoicing, documents, tracking links and border wait times. When you add a driver to text or pay, a border packet or a second office user, Start and Fleet pick up the same record. Read more Start and Fleet ### Carriers Start is CAD $119 (US$83) a month flat, billed annually, for 2 to 9 trucks, with dispatch, driver texting, driver pay, accounts payable and the QuickBooks Online push. Fleet — 10 trucks and up, CAD $399 (US$279) a month for the first 10 trucks, then $40 (US$28) per active truck — adds the general ledger, Border Desk and live GPS from a connected Samsara or Geotab account. Read more Quotes, checks, partners ### Freight brokers Quotes your customer accepts on a link, FMCSA checks by DOT number, MC number or legal name before you hand a load over, and — on Fleet — the Interline desk: the offer, the rate confirmation and the partner carrier’s bill raised into Accounts Payable for approval. Read more Hauled and handed over ### 3PLs Loads you haul and loads you hand to partner carriers, on the same record and in the same books. You keep the customer and the invoice; the partner’s bill lands in Accounts Payable. Read more Enterprise ### Groups of companies Several companies under one plan instead of separate copies that drift apart, with a consolidated trial balance and intercompany eliminations in the Ledger. Read more ## The same load, seen from five chairs Each role sees what it needs. A dispatcher runs the freight without seeing margins; an accountant works the money without dispatching. ### Dispatchers The Trip Board: every live trip above, every undelivered load below. Messages sorted by who is owed a reply, not by what is unread. Rates, margins and totals masked for roles without rate visibility. Read more ### Owners Paid, outstanding and every move on one dashboard; analytics and reports; and on Fleet a weekly cash forecast built from open invoices, approved bills and approved payroll. Read more ### Accounting and billing Marking a load delivered writes the draft invoice. Carrier bills, driver settlements approved by a second person, the QuickBooks Online push, and on Fleet a double-entry general ledger. Read more ### Drivers No app to install. Drivers work from links and messages in their phone's browser, by SMS, or on WhatsApp with the add-on. Photos sent in a load's thread are filed against that load and wait in a review queue where the office names them. Read more ### Safety and compliance IFTA quarters on every plan, driver credentials with their expiry dates, and roadside-inspection records — kept on the same drivers, trucks and loads everyone else uses. Read more ## The product, counted. What we can show you is the product itself: 23 modules with 4,084 live capabilities of 4,372, counted one control at a time. See the platform The capability registry What's next ## Is Lanexa a fit? ### Who is Lanexa built for? Small and mid-sized North American carriers, and in particular carriers who cross between Canada and the United States. The plans run from Solo for a single truck at CAD $5 (US$3.50) a month to Enterprise for groups of companies. ### Does Lanexa work for a one-truck owner-operator? Yes. Solo is CAD $5 (US$3.50) a month for one truck and one office user, with the complete IFTA workspace, invoicing, documents, tracking links and border wait times. Driver texting, driver pay, Border Desk and more office users come with Start and Fleet. ### Can a freight broker or 3PL use Lanexa? Yes, for the work a broker or 3PL does on its own freight: quotes, customers, FMCSA checks and invoicing, and on Fleet the Interline desk for loads handed to partner carriers. Talk to us about which plan fits. ### Do I have to cross the border to use Lanexa? No. Dispatch, documents, invoicing, driver pay and IFTA are the same whether or not a truck crosses. Border wait times are on every plan, and Border Desk on Fleet, for the loads that do. ## Book the load. The rest follows. Start free trial See plans --- ## Dispatch Software — Trip Board and Load Pool | Lanexa URL: https://lanexa.io/dispatch Summary: Every live trip above, every undelivered load below, on one screen. Build trips, assign drivers and equipment, complete stops and message drivers from Lanexa. # Trucks above. Freight below. One screen. The Trip Board answers the two questions a dispatcher has before lunch: where is every truck right now, and what freight still has nobody driving it. See a truck coming free, look down at the pool, and put the two together without leaving the page. Start free trial The Trip Board module app.lanexa.io The table view of the Trip Board — trips, drivers, trucks and next events ## Where every truck is, and what nobody is hauling yet ### Live Trips One row per truck and driver on the road, with the last thing that happened and the next thing that should. A one-icon warning ladder puts trouble where you will see it. ### The Load Pool Every booked load not yet delivered, whether or not anyone is assigned. Flag a load red, yellow or green and flagged loads float to the top. ### The Run Sheet The selected trip's stops in order. Complete a stop and it writes a permanent movement event, moves the truck and trailer, and pushes the load's status forward. ### The map Every asset on an active trip on a map, filtered by trip status. A unit with no GPS position gets an approximate pin, marked as approximate. ### The table The same work as a dense spreadsheet grid: freeze, reorder and resize columns, edit the next event inline, and move around by keyboard. ### Two monitors Pop the Load Pool into its own window. Selections and queries mirror between the two, and saved layouts and named queries come back when you do. ## The work becomes a record as it happens. Completing a stop is not bookkeeping. It is what makes the truck's position, the fuel-tax miles, the driver's pay and the invoice true rather than typed. - Build a trip in six steps, with the trip number reserved from your company sequence - Pull pending loads into the trip and have their stops drafted for you - See the truck's last position while picking it, and licence and medical expiry while picking the driver - Add a fuel, yard-swap or rest stop, and reorder stops by drag or arrow keys - Get timing-conflict warnings before dispatch — warnings, never a block - Assign a driver, a team driver, a truck and a trailer from the trip’s menu - Hand a parked trailer to a different driver and truck as a relay, recorded on the load - Send the driver their Run Sheet as a message ## Mistakes the desk cannot make Each of these is a rule in the database, not a line on a checklist. Freight dispatched with nobody to bill The database refuses to dispatch a load with no customer attached. The same load booked twice A duplicate-tender guard refuses a re-used load number for the same customer. A delivered load nobody invoices Marking a load delivered writes the draft invoice in the same transaction, or records why it did not. ## Every conversation lands on the load ### One thread per conversation Every text, WhatsApp message, email and internal note with a driver, customer or broker, on one running thread anchored to the load. ### Sorted by who is owed a reply The inbox opens on Needs reply — conversations where the other person spoke last and nobody has answered — not on unread. ### No app for drivers Drivers work from links and messages in their phone's browser. There is nothing to install and nothing to log in to. ### SMS and WhatsApp Driver texting by SMS from your company's number is on Start and up. WhatsApp for your fleet: An add-on on Start and Fleet · included on Enterprise. app.lanexa.io Messages — SMS, WhatsApp and email threaded against loads ## A dispatcher can run the board without seeing margins. Rates, margins and totals are masked on the load ledger and dashboard for roles without rate visibility, and the dispatcher role does not include it by default. Visibility is set per person, per company. Security and roles ## Dispatch questions ### Which Lanexa plan includes the Trip Board? The Trip Board, the Load Pool and the table view are on Start and up. Solo has the load ledger — booking, the load record, statuses and exports — but not the dispatch board. ### How do I put a load on a trip? Link a pool load to the selected trip from its menu, then assign a driver, team driver, truck or trailer from the trip’s menu. The load and the trip stay on one record from there. ### Can I see hours of service when I assign a driver? Yes, on Fleet. Hours-of-service clocks are read from your connected Samsara or Geotab account and shown beside the driver. ### Can my dispatcher see our rates? Rates, margins and totals are masked on the load ledger and dashboard for roles without rate visibility, and the dispatcher role does not include it by default. It is set per person, per company. ### Do drivers need to install an app? No. Drivers work from links and messages in their phone's browser, by SMS, or on WhatsApp with the add-on. ### The modules behind the desk - Trip Board - Loads - Load Status - Messages ## Book the load. The rest follows. Start free trial See plans --- ## Freight and Cross-Border Glossary — Lanexa URL: https://lanexa.io/glossary Summary: Plain-English definitions of the freight, customs and compliance terms carriers deal with — ACE, ACI, PARS, PAPS, IFTA, SCAC, BOL, POD, TONU and detention. # The words, defined once. Freight is full of terms that sound interchangeable and are not. These are written for the dispatcher who has to act on them: what it is, who deals with it, when it shows up, what usually goes wrong — and how Lanexa handles it. ## Crossing the border The filings and numbers a truck needs before it reaches a booth, in either direction. Automated Commercial Environment ### ACE ACE is the CBP system a highway carrier files its truck eManifest into before reaching the US: an hour ahead, or 30 minutes for FAST. Who files what, and when. Read the definition Advance Commercial Information ### ACI ACI eManifest is the cargo and conveyance data a highway carrier sends CBSA at least an hour before reaching Canada. Who sends it and what usually goes wrong. Read the definition Pre-Arrival Processing System ### PAPS PAPS lets a customs broker file US entry data before a truck reaches the border. What a PAPS number is, who does what, and what usually goes wrong at the booth. Read the definition Pre-Arrival Review System ### PARS PARS lets a customs broker have goods reviewed by CBSA before a truck reaches Canada. What the PARS number and barcode are, who does what, and what goes wrong. Read the definition ## Compliance and regulation The codes and returns a carrier is held to, and renews or files on a calendar. International Fuel Tax Agreement ### IFTA IFTA lets a carrier file one quarterly fuel-tax return for 48 US states and 10 provinces. Who has to file, when it is due, and how Lanexa assembles the quarter. Read the definition Standard Carrier Alpha Code ### SCAC A SCAC is the two-to-four-letter code NMFTA issues to identify a carrier. Why US-bound carriers need one, how it starts a PAPS number, and why it is renewed. Read the definition ## Day-to-day operations The paperwork and statuses every load passes through between booking and delivery. Bill of Lading ### BOL A bill of lading records what was shipped, by whom, to whom and on what terms. Why its details matter at the border and in a claim, and how Lanexa produces it. Read the definition Proof of Delivery ### POD A proof of delivery is the signed confirmation that freight arrived, often needed before a customer pays. Why a late POD costs money, and how Lanexa chases it. Read the definition PRO number ### Probill A probill, or PRO number, is the carrier's own reference number for a shipment. Why it must be unique, how it feeds customs numbers, and how Lanexa issues it. Read the definition Truck Ordered, Not Used ### TONU TONU is the charge when a load is cancelled after a truck was committed but before pickup. When it applies, why it gets forgotten, and how Lanexa records it. Read the definition ## Money The charges that are earned on the road and lost on the way to the invoice. accessorial charge ### Accessorial Accessorials are charges beyond the line-haul rate: detention, lumper, layover, tarping and more. Why they leak before the invoice, and how Lanexa keeps them. Read the definition detention time ### Detention Detention is billed when a truck is held past the agreed free time at a stop. Why it gets lost, what proof it needs, and how Lanexa suggests the charge. Read the definition ## Where these terms meet the product The border is part of the load eManifest and Border Desk Compliance and IFTA Documents Billing Compare setups Plans and prices ## Book the load. The rest follows. Start free trial See plans --- ## What Is an Accessorial Charge in Trucking? | Lanexa URL: https://lanexa.io/glossary/accessorial Summary: Accessorials are charges beyond the line-haul rate: detention, lumper, layover, tarping and more. Why they leak before the invoice, and how Lanexa keeps them. # Accessorial An accessorial is any charge on a load beyond the line-haul rate — detention, layover, a lumper fee, tarping, a liftgate, an extra stop and similar — billed for work or delay outside the basic move. Also called: accessorial charge , accessorials , extras Who deals with it Incurred on the road, reported to dispatch, billed by accounting. When it shows up During the move — and again at invoicing, when someone has to remember it. What usually goes wrong It never reaches the invoice, or reaches it without the receipt or timestamp that proves it. ## Accessorial, explained The line-haul rate covers getting freight from A to B. Everything else that happened on the way is an accessorial: the hours waiting at the dock, the lumper who unloaded it, the extra stop, the tarp. Most are agreed in advance — on a rate confirmation, a rate sheet or a contract — and some only become due if something happens. Individually they are small, which is exactly why they leak. One missed accessorial is not worth chasing; a missed accessorial on every third load across a year is a real share of margin that never reached an invoice. They are lost at the boundary between the person who experienced the charge — usually the driver — and the person raising the bill, who was not there. ### Related terms - Detention - TONU — Truck Ordered, Not Used - POD — Proof of Delivery ## How Lanexa handles it This lives mainly in Billing , where 180 catalogued capabilities are live. Each item says which plan it is on. ### One vocabulary for charges Every charge line is one of a fixed set of kinds — line-haul, fuel surcharge, detention, layover, TONU, lumper, tarp, liftgate and more — so the same thing is not billed three different ways. Every plan ### Agreed on the quote, carried to the invoice Accessorials on an accepted quote — including the optional ones your customer ticked — are carried onto the load as confirmed charges and flow onto the invoice. Start and up ### Never billed twice Once a confirmed charge is invoiced it is marked invoiced, so re-issuing an invoice after a void cannot bill it again. Every plan ### Proof on the radar A billed detention or lumper charge with no evidence on file is flagged on the paperwork radar, before the customer asks for it. Every plan Billing in Lanexa Billing Quotes Why Lanexa: the books write themselves Compare plans ## Questions about Accessorial ### What is an accessorial charge? An accessorial is any charge on a load beyond the line-haul rate — detention, layover, a lumper fee, tarping, a liftgate, an extra stop and similar — billed for work or delay outside the basic move. ### What are common accessorial charges in trucking? Detention, layover, lumper fees, TONU, extra stops, tarping, liftgate and inside delivery are among the most common. Fuel surcharge usually appears alongside them on the invoice. ### Is fuel surcharge an accessorial? It usually appears with the accessorials on an invoice, but it works differently: it moves with the price of diesel rather than being triggered by something that happened on the load. ### How does Lanexa stop accessorials being missed? Charges agreed on a quote are carried onto the load, detention is suggested from recorded stop times against each customer's free hours and rate, and confirmed charges flow onto the invoice and are marked invoiced so they cannot be billed twice. Back to the full glossary ## Book the load. The rest follows. Start free trial See plans --- ## ACE eManifest: What Carriers File Before the US Border URL: https://lanexa.io/glossary/ace Summary: ACE is the CBP system a highway carrier files its truck eManifest into before reaching the US: an hour ahead, or 30 minutes for FAST. Who files what, and when. # ACE — Automated Commercial Environment ACE — the Automated Commercial Environment — is US Customs and Border Protection's trade system. For a highway carrier it is where the electronic truck manifest is filed before a truck reaches the United States: the conveyance, its crew and every shipment aboard. Also called: ACE eManifest , ACE truck manifest , e-Manifest Who deals with it The carrier is responsible for it, under its SCAC. Dispatch usually prepares it, in the ACE portal or through a service provider. When it shows up Before arrival: at least one hour ahead, or 30 minutes ahead for FAST shipments. What usually goes wrong A trailer plate that does not match the trailer actually hooked, a driver swapped after filing, a vague commodity description, or a shipment added at the last minute without amending. ## ACE, explained The ACE eManifest is the carrier's filing, as distinct from the entry the customs broker files for the goods. It describes the truck, the trailer, the driver and any other crew, and lists every shipment aboard, each identified by a shipment control number that begins with the carrier's SCAC. CBP must receive it at least one hour before the truck reaches the first US port of arrival, or 30 minutes before for shipments cleared under the FAST programme. Both filings get called "the manifest" in conversation, which is how they get confused. The practical split: the broker handles the goods, and the carrier handles ACE for the truck carrying them. Because the broker's entry is matched to the truck through the shipment control number, a clean entry does not help if the ACE manifest is wrong or late. The truck is the problem. ### Official source cbp.gov The authority that owns the term. Rules change; check it before you rely on a detail. ### Related terms - ACI — Advance Commercial Information - PAPS — Pre-Arrival Processing System - SCAC — Standard Carrier Alpha Code - PARS — Pre-Arrival Review System ## How Lanexa handles it This lives mainly in eManifest , where 273 catalogued capabilities are live. Each item says which plan it is on. ### Assembled from the trip Border Desk pulls the driver, the truck and its plate, and each load's commodity, weight and piece count into the crossing, and scores readiness on a checklist where each gap links to the screen that fixes it. Fleet and up ### Control numbers from your SCAC Each shipment control number is your SCAC plus the load's probill, derived rather than typed, and the lead sheet prints the trip number as a scannable barcode. Fleet and up ### The clock on screen Every crossing shows a countdown against its ETA, and dispatch is alerted when arrival is close and the crossing is still not filed. Fleet and up eManifest in Lanexa Why Lanexa: the border is part of the load Compared: a TMS plus a customs service Compare plans ## Questions about ACE — Automated Commercial Environment ### What is ACE? ACE — the Automated Commercial Environment — is US Customs and Border Protection's trade system. For a highway carrier it is where the electronic truck manifest is filed before a truck reaches the United States: the conveyance, its crew and every shipment aboard. ### Who files the ACE eManifest, the carrier or the broker? The carrier. The customs broker files the entry for the goods; the carrier files the eManifest for the truck, its crew and the shipments aboard, and the two are matched through the shipment control number. ### How far ahead must an ACE eManifest be filed? CBP must receive it at least one hour before the truck reaches the first US port of arrival, or 30 minutes before for shipments cleared under FAST. ### How does Lanexa help with ACE eManifests? Lanexa prepares them on the Fleet plan: the crossing, the control numbers and the barcoded paper, ready to file in the ACE portal. Back to the full glossary ## Book the load. The rest follows. Start free trial See plans --- ## ACI eManifest: What Carriers Send CBSA Before Canada URL: https://lanexa.io/glossary/aci Summary: ACI eManifest is the cargo and conveyance data a highway carrier sends CBSA at least an hour before reaching Canada. Who sends it and what usually goes wrong. # ACI — Advance Commercial Information ACI — Advance Commercial Information — is the Canada Border Services Agency programme under which carriers send cargo and conveyance data electronically before arriving in Canada. For a highway carrier it is the eManifest, which CBSA must receive and validate at least one hour before the truck reaches the first port of arrival. Also called: ACI eManifest , eManifest Canada , CBSA eManifest Who deals with it The carrier, under its own CBSA carrier code — through the CBSA eManifest Portal or a service provider. When it shows up Before arrival: CBSA must receive and validate the data at least one hour before the truck reaches the first port of arrival. What usually goes wrong Missing the one-hour window, a cargo control number that does not match the broker's release request, or a detail changed after transmission without an update. ## ACI, explained ACI is the Canada-bound counterpart of ACE, with the same division of labour: the carrier reports the truck and its cargo, and the customs broker requests release of the goods, usually through PARS. Each shipment is identified by a cargo control number that begins with the carrier's CBSA-issued carrier code. The two governments do not ask for the same things, and treating the two filings as one is how mistakes happen. For a carrier running both directions it means two filings, two portals and two rule sets covering the same truck on the same day — which is why border work tends to collect around one person in the office, and slows down when that person is away. ### Official source cbsa-asfc.gc.ca The authority that owns the term. Rules change; check it before you rely on a detail. ### Related terms - ACE — Automated Commercial Environment - PARS — Pre-Arrival Review System - PAPS — Pre-Arrival Processing System - SCAC — Standard Carrier Alpha Code ## How Lanexa handles it This lives mainly in eManifest , where 273 catalogued capabilities are live. Each item says which plan it is on. ### Cargo control numbers from your carrier code Each cargo control number is your CBSA carrier code plus the load's probill, kept within CBSA's length rules, and the lead sheet carries the conveyance reference number as a scannable barcode. Fleet and up ### The portal, in its own order A filing assistant lists every value the eManifest Portal will ask for, in the portal's field order, with copy buttons and a count of anything still empty. Fleet and up ### A paper plan for an outage If CBSA's systems are down, an ACI crossing lays out the paper contingency steps for the driver and the office, and the resubmission that follows. Fleet and up eManifest in Lanexa Why Lanexa: the border is part of the load Compared: a TMS plus a customs service Compare plans ## Questions about ACI — Advance Commercial Information ### What is ACI eManifest? ACI — Advance Commercial Information — is the Canada Border Services Agency programme under which carriers send cargo and conveyance data electronically before arriving in Canada. For a highway carrier it is the eManifest, which CBSA must receive and validate at least one hour before the truck reaches the first port of arrival. ### How far ahead must ACI eManifest data reach CBSA? For highway shipments, CBSA must receive and validate the cargo and conveyance data at least one hour before the truck reaches the first port of arrival in Canada. ### What is the difference between ACI and PARS? ACI is the carrier's report of the truck and its cargo. PARS is the broker's request for release of the goods, submitted before arrival. The cargo control number links the two, and it is the number printed on the PARS barcode. ### How does Lanexa help with ACI eManifests? On the Fleet plan, Border Desk prepares the ACI data, the cargo control numbers and the barcoded paper, ready to file in the eManifest Portal. Back to the full glossary ## Book the load. The rest follows. Start free trial See plans --- ## What Is a Bill of Lading (BOL)? A Carrier's Guide | Lanexa URL: https://lanexa.io/glossary/bol Summary: A bill of lading records what was shipped, by whom, to whom and on what terms. Why its details matter at the border and in a claim, and how Lanexa produces it. # BOL — Bill of Lading A bill of lading (BOL) is the document issued when freight is picked up. It is the carrier's receipt for the goods, evidence of the contract of carriage, and the description of the shipment that the receiver — and, on a cross-border load, customs — relies on. Also called: bill of lading , B/L , straight bill Who deals with it Prepared by the shipper or the carrier at pickup, signed by the driver, and signed by the receiver at delivery. When it shows up At pickup, before the freight moves. What usually goes wrong Details that do not match the freight or the customs paperwork — piece count, weight, commodity — found at the border or in a claim rather than at the dock. ## BOL, explained It does three jobs at once: it shows the carrier received the freight, it records the terms the freight moves on, and it describes the goods — shipper, consignee, piece count, weight, commodity. It travels with the load, and the copy signed at delivery often becomes the proof of delivery. Because it is both a contract and a description, what is written on it matters later. Weights, counts and any damage noted at pickup are the reference point if there is a claim, and a cross-border shipment carries those details into its customs paperwork. A bill of lading filled in carelessly at six in the morning becomes a discrepancy at the border and a harder claim months afterwards. ### Related terms - POD — Proof of Delivery - Probill — PRO number - PARS — Pre-Arrival Review System ## How Lanexa handles it This lives mainly in Documents , where 249 catalogued capabilities are live. Each item says which plan it is on. ### Generated from the load Produce the BOL as a PDF from the shipment record, so the description on the paperwork and on the booking come from one source. It is filed against the load the moment it downloads. Every plan ### English or French Set the company's document language and invoices, bills of lading and PODs are generated in French — Québec Bill 96, handled from Solo. Every plan, including Solo ### Found from any direction A document is indexed against everything it relates to — the load, the invoice, the trip, the driver, the truck, the customer — so the signed BOL can be found from any of them. Every plan Documents in Lanexa Documents Compare plans ## Questions about BOL — Bill of Lading ### What is a bill of lading? A bill of lading (BOL) is the document issued when freight is picked up. It is the carrier's receipt for the goods, evidence of the contract of carriage, and the description of the shipment that the receiver — and, on a cross-border load, customs — relies on. ### Is a bill of lading the same as a proof of delivery? Not quite. The bill of lading is issued at pickup; the proof of delivery is the receiver's signed confirmation at the other end. Often the POD is the delivery copy of the bill of lading, signed by the receiver. ### Who fills out the bill of lading? Usually the shipper prepares it, sometimes the carrier does. The driver signs for the freight at pickup, and the receiver signs at delivery. ### Can Lanexa produce bills of lading in French? Yes. Set the company's document language to French and invoices, bills of lading and PODs are generated in French, on every plan including Solo. Back to the full glossary ## Book the load. The rest follows. Start free trial See plans --- ## What Is Detention in Trucking? Detention Pay Explained URL: https://lanexa.io/glossary/detention Summary: Detention is billed when a truck is held past the agreed free time at a stop. Why it gets lost, what proof it needs, and how Lanexa suggests the charge. # Detention Detention is a charge billed to a customer when a truck is held at a pickup or delivery beyond an agreed free period, compensating the carrier for capacity lost while the driver waits. Also called: detention time , detention pay , waiting time Who deals with it The driver lives it, dispatch hears about it, and billing has to justify it to a customer who was not there. When it shows up At any stop that runs long — competing for attention with everything else going wrong that day. What usually goes wrong It goes unrecorded. By invoice time the arrival and departure times are a memory rather than a record, and the charge is written off. ## Detention, explained Most agreements give the shipper or receiver a set amount of free time — commonly a couple of hours — to load or unload. After that, the clock is billable at an agreed hourly rate. The principle is rarely questioned; what gets questioned is whether it happened, and for how long. That is the whole problem. Detention is seldom lost because a customer refuses to pay it. It is lost because nobody recorded when the truck arrived and when it left, so a week later there is a recollection on one side and a denial on the other, and the carrier lets it go. It is one of the most reliable leaks in trucking revenue, and it leaks quietly. ### Related terms - Accessorial - TONU — Truck Ordered, Not Used - POD — Proof of Delivery ## How Lanexa handles it This lives mainly in Billing , where 180 catalogued capabilities are live. Each item says which plan it is on. ### Terms on the customer Set each customer's free hours and hourly detention rate on the customer record, once. Every plan ### Dwell measured, not remembered Recorded arrival and departure times at each stop are compared with the customer's free hours, and anything over becomes a suggested charge showing the dwell, billable hours, rate and amount. Start and up ### Bill it or dismiss it One click puts it on the load as a confirmed charge for the next invoice. Dismissing it is permanent, so the same stop is never suggested twice. Start and up ### Agreed before it happens A quote's charge line can carry its trigger — "after 2 hours free" — and when the quote is accepted, that line is carried onto the load. Start and up Billing in Lanexa Billing Compared: dispatch plus separate accounting Compare plans ## Questions about Detention ### What is detention in trucking? Detention is a charge billed to a customer when a truck is held at a pickup or delivery beyond an agreed free period, compensating the carrier for capacity lost while the driver waits. ### How is detention calculated? Billable time is the time at the stop minus the agreed free time, multiplied by the agreed hourly rate. Both the free time and the rate come from your agreement with the customer. ### What proof do I need to bill detention? Recorded arrival and departure times at the stop, plus whatever your agreement names — often in-and-out times signed on the delivery paperwork. The more that is recorded at the moment, the less the charge depends on anyone's memory. ### Does Lanexa pay drivers for waiting time too? It can. On Start and up, a driver's pay profile can include waiting time, and a settlement run sweeps the driver's dock time along with their loads and trips — the same stop times that feed the detention suggestion. Back to the full glossary ## Book the load. The rest follows. Start free trial See plans --- ## What Is IFTA? Quarterly Fuel Tax for Truck Carriers | Lanexa URL: https://lanexa.io/glossary/ifta Summary: IFTA lets a carrier file one quarterly fuel-tax return for 48 US states and 10 provinces. Who has to file, when it is due, and how Lanexa assembles the quarter. # IFTA — International Fuel Tax Agreement IFTA — the International Fuel Tax Agreement — is an agreement among the 48 contiguous US states and the 10 Canadian provinces that lets a carrier file one quarterly fuel-tax return with its base jurisdiction, covering the distance it ran and the fuel it bought in every member jurisdiction. Also called: fuel tax , quarterly fuel tax , IFTA return Who deals with it Whoever does the books, with dispatch supplying the miles and drivers supplying the fuel receipts. When it shows up Quarterly, due on the last day of the month after the quarter closes. What usually goes wrong Miles nobody can defend, fuel receipts that never reached the office, or tax worked in the wrong unit for a province. ## IFTA, explained You pay fuel tax where you burn the fuel, not where you buy it. So each quarter you report how far you ran in each jurisdiction and how much fuel you bought in each. The return works out what is owed to some jurisdictions and credited by others, and your base jurisdiction settles it with the rest. It applies to qualified motor vehicles: two axles and a gross or registered weight over 26,000 lb (11,797 kg), three or more axles at any weight, or a combination over 26,000 lb. Returns are due on the last day of the month after each quarter closes — in January, April, July and October. The arithmetic is easy to get quietly wrong. US states publish rates per US gallon and provinces publish them per litre, so a calculation that assumes gallons understates provincial tax. And the miles have to be defensible: an auditor who does not trust how they were measured can reject the basis of the whole return. ### Official source iftach.org The authority that owns the term. Rules change; check it before you rely on a detail. ### Related terms - SCAC — Standard Carrier Alpha Code - ACE — Automated Commercial Environment - ACI — Advance Commercial Information ## How Lanexa handles it This lives mainly in Compliance , where 342 catalogued capabilities are live. Each item says which plan it is on. ### On every plan The complete quarterly fuel-tax workspace is on every plan, Solo included. Fuel tax is never held back to push an upgrade. Every plan, including Solo ### Mileage sources, side by side Miles by jurisdiction come from your routes or manual entry; PC*MILER on your own key and ELD distance add sources, compared in one table with a variance column. You choose which one the return uses. Routes and manual on every plan · PC*MILER from Start · ELD on Fleet ### Checks before you file Gap checks flag fuel bought where no miles were recorded, miles with no fuel receipts and fleet mileage per gallon out of range. Provincial rates are worked per litre and US rates per gallon. Every plan ### The Audit-Armor report Export the quarterly return, a per-account filing pack and the Audit-Armor report: miles by every source, the variance, and a plain-language note on how the numbers were produced. Every plan Compliance in Lanexa Plans — fuel tax from Solo Owner-operators Compare plans ## Questions about IFTA — International Fuel Tax Agreement ### What is IFTA? IFTA — the International Fuel Tax Agreement — is an agreement among the 48 contiguous US states and the 10 Canadian provinces that lets a carrier file one quarterly fuel-tax return with its base jurisdiction, covering the distance it ran and the fuel it bought in every member jurisdiction. ### Who has to file IFTA? A carrier whose qualified motor vehicles run in more than one member jurisdiction, under an IFTA licence from its base jurisdiction. The alternative is buying a fuel trip permit for each jurisdiction entered. ### When are IFTA returns due? On the last day of the month after each quarter: 30 April, 31 July, 31 October and 31 January. When that falls on a weekend or holiday, the next business day. ### Is IFTA included on Lanexa's cheapest plan? Yes. The complete quarterly fuel-tax workspace, including the Audit-Armor report, is on every plan, including Solo. Back to the full glossary ## Book the load. The rest follows. Start free trial See plans --- ## What Is a PAPS Number? CBP Pre-Arrival Processing | Lanexa URL: https://lanexa.io/glossary/paps Summary: PAPS lets a customs broker file US entry data before a truck reaches the border. What a PAPS number is, who does what, and what usually goes wrong at the booth. # PAPS — Pre-Arrival Processing System PAPS — the Pre-Arrival Processing System — is how US Customs and Border Protection processes a truck shipment's entry before it arrives: the carrier assigns a PAPS number, the customs broker files the entry against it, and CBP matches the two when the truck reaches the border. Also called: PAPS number , PAPS label , PAPS barcode Who deals with it The carrier assigns the number under its SCAC and reports it on the ACE eManifest. The US customs broker files the entry. The driver carries the barcoded paperwork. When it shows up Before departure, with enough time for the broker to file and CBP to process the entry ahead of the truck's arrival. What usually goes wrong A missing or wrong SCAC, a number reused from an earlier load, or an entry filed against paperwork that no longer matches the freight on the trailer. ## PAPS, explained A PAPS number is the carrier's SCAC followed by a unique shipment reference — on the northern border, commonly the probill number. It is the same shipment control number the carrier reports on its ACE eManifest, which is how CBP matches the broker's entry to the truck carrying the goods. The carrier puts the number on the paperwork as a barcoded label and sends the documents to the broker, who files the entry before the truck arrives. PAPS goes into the United States; PARS, its counterpart, goes into Canada. Mixing them up sends the paperwork to the wrong authority, and the truck arrives with nothing on file. ### Related terms - PARS — Pre-Arrival Review System - ACE — Automated Commercial Environment - SCAC — Standard Carrier Alpha Code - Probill — PRO number ## How Lanexa handles it This lives mainly in eManifest , where 273 catalogued capabilities are live. Each item says which plan it is on. ### Numbered against your SCAC The shipment control number is your SCAC plus the load's probill, filled in on the booking sheet rather than typed per load. Start and up ### Barcoded paper for the driver The lead sheet carries the ACE trip number as a scannable barcode, and PAPS label sheets carry each shipment's number. Fleet and up ### No broker, no entry Border Desk counts active cross-border loads with no customs broker attached — the shipments nobody will file the entry for — and flags any shipment still missing one. Fleet and up eManifest in Lanexa Why Lanexa: the border is part of the load Compare plans ## Questions about PAPS — Pre-Arrival Processing System ### What is PAPS? PAPS — the Pre-Arrival Processing System — is how US Customs and Border Protection processes a truck shipment's entry before it arrives: the carrier assigns a PAPS number, the customs broker files the entry against it, and CBP matches the two when the truck reaches the border. ### What does a PAPS number look like? The carrier's SCAC followed by a unique shipment reference, often the probill number. It must be unique to the shipment and match the shipment control number on the carrier's ACE eManifest. ### Who files the PAPS entry? The US customs broker files the entry against the PAPS number. The carrier assigns the number and reports the same shipment on its ACE eManifest. ### What is the difference between PAPS and PARS? PAPS is the US Customs and Border Protection process for goods entering the United States. PARS is the Canada Border Services Agency equivalent for goods entering Canada. The carrier assigns both numbers; the customs broker files against them. Back to the full glossary ## Book the load. The rest follows. Start free trial See plans --- ## What Is a PARS Number? CBSA Pre-Arrival Review | Lanexa URL: https://lanexa.io/glossary/pars Summary: PARS lets a customs broker have goods reviewed by CBSA before a truck reaches Canada. What the PARS number and barcode are, who does what, and what goes wrong. # PARS — Pre-Arrival Review System PARS — the Pre-Arrival Review System — is the Canada Border Services Agency service that lets an importer or customs broker submit release information before a truck reaches Canada, so the goods can be reviewed ahead of time and released when the driver arrives. Also called: PARS number , PARS barcode , PARS label Who deals with it The carrier assigns the number and puts the barcode on the paperwork. The customs broker submits the release. The driver presents it at the booth. When it shows up Before the truck leaves for the border, with time for the broker to submit and CBSA to review — not while the driver is in the queue. What usually goes wrong A duplicate number, an unreadable barcode, a broker who never got the paperwork, or freight that changed after the release was submitted. To the driver, all of them look the same: sent to secondary inspection. ## PARS, explained The PARS number is the shipment's cargo control number: the carrier's CBSA carrier code followed by a unique reference the carrier assigns. The carrier prints it as a barcoded label with the word PARS on it, attaches it to the invoice or the bill of lading, and sends the paperwork to the customs broker, who submits the release request against that number. At the booth, the officer scans the label. If the release was submitted and reviewed in time, the truck keeps moving. Most PARS trouble is not a customs decision going against you — it is a number that is not unique, a label the scanner cannot read, a broker who never received the paperwork, or a load that changed after the release went in. An easy way to keep the pair straight: PARS goes into Canada, PAPS goes into the United States. ### Official source cbsa-asfc.gc.ca The authority that owns the term. Rules change; check it before you rely on a detail. ### Related terms - PAPS — Pre-Arrival Processing System - ACI — Advance Commercial Information - SCAC — Standard Carrier Alpha Code - BOL — Bill of Lading ## How Lanexa handles it This lives mainly in eManifest , where 273 catalogued capabilities are live. Each item says which plan it is on. ### The number comes from the load Your CBSA carrier code plus the load's probill, filled in on the booking sheet rather than typed. Start and up ### Labels that scan Border Desk prints PARS label sheets — four copies per shipment, PARS above the barcode — and refuses to print a barcode too dense to scan. Fleet and up ### The broker packet, sent and tracked The broker's pre-arrival email goes from your own address with the label record, and any commercial invoice and bill of lading already on the load, attached. The entry is tracked through to on file. Fleet and up eManifest in Lanexa Why Lanexa: the border is part of the load Compare plans ## Questions about PARS — Pre-Arrival Review System ### What is PARS? PARS — the Pre-Arrival Review System — is the Canada Border Services Agency service that lets an importer or customs broker submit release information before a truck reaches Canada, so the goods can be reviewed ahead of time and released when the driver arrives. ### Is a PARS number the same as a cargo control number? In practice, yes. The PARS barcode carries the shipment's cargo control number: the carrier's CBSA carrier code followed by a unique reference the carrier assigns. ### What is the difference between PARS and PAPS? PARS is the Canada Border Services Agency's pre-arrival review, for goods entering Canada. PAPS is the US Customs and Border Protection equivalent, for goods entering the United States. The carrier assigns both numbers; the customs broker files against them. ### Where does the PARS label go? On the shipment's paperwork — CBSA says the label may be applied to the invoice or the bill of lading — so the officer can scan it when the driver arrives. Back to the full glossary ## Book the load. The rest follows. Start free trial See plans --- ## What Is a Proof of Delivery (POD) in Trucking? | Lanexa URL: https://lanexa.io/glossary/pod Summary: A proof of delivery is the signed confirmation that freight arrived, often needed before a customer pays. Why a late POD costs money, and how Lanexa chases it. # POD — Proof of Delivery A proof of delivery (POD) is the signed document confirming that freight arrived and was accepted — when, in what condition and by whom. Many customers will not pay an invoice until it is attached. Also called: proof of delivery , signed POD , delivery receipt Who deals with it The driver obtains it, the receiver signs it, and billing needs it before the invoice can go. When it shows up At delivery — and then again, repeatedly, as someone chases the photo. What usually goes wrong It exists but never gets filed: the freight was delivered days ago and the document is still in a camera roll. ## POD, explained The bill of lading is the paper at pickup; the POD is the evidence at the other end. Signed by whoever received the freight, it records that the shipment arrived, when, and in what condition, along with any shortage or damage noted at the dock. Commercially it is a payment gate rather than paperwork. A POD sitting on a driver's phone is not an administrative loose end — it is an invoice that cannot go out. That is why the gap between delivery and a filed POD is one of the most controllable delays in getting paid. ### Related terms - BOL — Bill of Lading - Detention - Probill — PRO number ## How Lanexa handles it This lives mainly in Documents , where 249 catalogued capabilities are live. Each item says which plan it is on. ### A link, not an app Send a request link; the driver or receiver opens it on a phone with no login and uploads the document, which is filed against the load. Every plan ### Photos from the conversation A photo a driver sends in a load's text or WhatsApp thread is filed against that load and waits in a review queue, where someone names it — POD, BOL — in one click. Texting from Start · WhatsApp add-on ### No POD, no invoice — when the customer says so For a customer who requires it, marking the load delivered does not write the invoice until the POD is on file, and records why it skipped. Start and up ### The paperwork radar A POD still missing three days after delivery ranks high on the paperwork radar, which orders loads by the money their missing documents are holding up. Every plan Documents in Lanexa Documents Billing Compare plans ## Questions about POD — Proof of Delivery ### What is a proof of delivery (POD)? A proof of delivery (POD) is the signed document confirming that freight arrived and was accepted — when, in what condition and by whom. Many customers will not pay an invoice until it is attached. ### Why do customers ask for a POD before paying? Because it proves the freight arrived and was accepted, and in what condition. Many shippers and brokers will not process a carrier's invoice without the signed POD attached. ### Do drivers need an app to send a POD in Lanexa? No. They open a request link in the phone's browser, or send a photo in the load's text or WhatsApp thread. There is no app to install. ### How does a POD photo get filed in Lanexa? Photos land in a review queue, and a person names the document in one click, so every POD is filed against the right load. Back to the full glossary ## Book the load. The rest follows. Start free trial See plans --- ## What Is a Probill (PRO Number) in Trucking? | Lanexa URL: https://lanexa.io/glossary/probill Summary: A probill, or PRO number, is the carrier's own reference number for a shipment. Why it must be unique, how it feeds customs numbers, and how Lanexa issues it. # Probill — PRO number A probill — often called a PRO number — is the carrier's own reference number for a shipment: the number printed on its paperwork that drivers, customers and the office quote when they talk about one load. Also called: PRO number , pro bill , freight bill number Who deals with it Issued when the load is created; quoted by drivers, customers and billing. When it shows up At booking, before any paperwork is produced. What usually goes wrong Duplicates — two people creating loads at once, or a numbering scheme kept in a spreadsheet — and every document downstream inherits the collision. ## Probill, explained Every load needs a number people can say out loud. The probill is that number: issued by the carrier, unique to one shipment, and carried on the bill of lading, the delivery paperwork and the invoice so everyone is talking about the same freight. It is separate from the customer's or broker's own load number, which often travels alongside it. It matters more than it looks. On the northern border the probill commonly forms the unique part of the PAPS number, after the carrier's SCAC — so a duplicate is not just an office nuisance. Two shipments sharing one identity can end up sharing a customs reference, and every document downstream inherits the collision. ### Related terms - BOL — Bill of Lading - PAPS — Pre-Arrival Processing System - PARS — Pre-Arrival Review System - POD — Proof of Delivery ## How Lanexa handles it This lives mainly in Loads , where 157 catalogued capabilities are live. Each item says which plan it is on. ### Reserved, never typed A probill is reserved from a shared sequence the moment the booking sheet opens, shown read-only and unique within the company, so two people booking at once cannot collide. Every plan ### One sequence for a group Companies in a group share one probill sequence, so a number never repeats across sister companies. Enterprise ### The root of the customs numbers Shipment and cargo control numbers are built from your carrier codes plus the probill, so the paperwork and the border reference agree. Start and up ### Open a load by its number P000123, p123 or just 123 — the same load opens from a deep link anywhere in the product, and every screen shows the probill first, then the load number. Every plan Loads in Lanexa Loads Compare plans ## Questions about Probill — PRO number ### What is a probill? A probill — often called a PRO number — is the carrier's own reference number for a shipment: the number printed on its paperwork that drivers, customers and the office quote when they talk about one load. ### Is a probill the same as a load number? Not necessarily. The probill is the carrier's own reference; a load number is often the customer's or broker's reference for the same freight. Lanexa keeps both, shows the probill first, and refuses a load number reused for the same customer. ### Why do probill numbers sometimes skip in Lanexa? A probill is reserved when the booking sheet opens, so a form that is abandoned uses up its number. That is deliberate: a number, once issued, is never handed to a different load. ### How does a probill relate to PARS and PAPS numbers? A PAPS number is the carrier's SCAC followed by a unique reference, and a PARS number is the CBSA carrier code followed by one. The probill is the usual choice for that unique reference, which is why it has to be unique. Back to the full glossary ## Book the load. The rest follows. Start free trial See plans --- ## What Is a SCAC Code? Standard Carrier Alpha Code | Lanexa URL: https://lanexa.io/glossary/scac Summary: A SCAC is the two-to-four-letter code NMFTA issues to identify a carrier. Why US-bound carriers need one, how it starts a PAPS number, and why it is renewed. # SCAC — Standard Carrier Alpha Code A SCAC — Standard Carrier Alpha Code — is a unique two-to-four-letter code that identifies a transportation company. It is issued by the National Motor Freight Traffic Association (NMFTA) and must be renewed every year. Also called: SCAC code , carrier alpha code Who deals with it Held by the carrier as a company; used by dispatch on every US-bound filing. When it shows up On every ACE eManifest and PAPS number — and once a year, at renewal. What usually goes wrong Typed per load instead of held once, or allowed to lapse at renewal and discovered at the border. ## SCAC, explained It is your company's identity in systems that are not reading your name. US customs filings key off it: the shipment control number on an ACE eManifest and the PAPS number on the paperwork both begin with the carrier's SCAC. Shippers, rate tariffs and electronic load tenders use it too. For a carrier crossing into the United States it is not optional, and not something to improvise. A wrong or missing SCAC means the entry cannot be matched to the truck presenting it — the sort of delay that looks inexplicable from the driver's seat. And because it has to be renewed each year, it is exactly the kind of annual task that quietly lapses. ### Official source scac.nmfta.org The authority that owns the term. Rules change; check it before you rely on a detail. ### Related terms - PAPS — Pre-Arrival Processing System - ACE — Automated Commercial Environment - ACI — Advance Commercial Information - Probill — PRO number ## How Lanexa handles it This lives mainly in Settings , where 419 catalogued capabilities are live. Each item says which plan it is on. ### Held once, used everywhere Your SCAC is entered once in Settings, and every shipment control number and ACE trip reference is derived from it. Start and up ### Renewal on the calendar Record the SCAC renewal date beside your bond and insurance dates, and the renewal alerts pick it up. Start and up ### Checked on partners When you hand a load to a partner carrier, Lanexa warns before a southbound crossing if the partner has no SCAC on file. Fleet and up Settings in Lanexa Why Lanexa: the border is part of the load Interline — work handed to partner carriers Compare plans ## Questions about SCAC — Standard Carrier Alpha Code ### What is a SCAC code? A SCAC — Standard Carrier Alpha Code — is a unique two-to-four-letter code that identifies a transportation company. It is issued by the National Motor Freight Traffic Association (NMFTA) and must be renewed every year. ### Who issues SCAC codes? The National Motor Freight Traffic Association (NMFTA) is the sole issuer. Codes are two to four letters and must be renewed every year. ### Does a carrier based in Canada need a SCAC? To file an ACE eManifest for a truck entering the United States, in practice yes: the shipment control numbers and PAPS numbers start with it. Canada-bound filings use a separate carrier code issued by the Canada Border Services Agency. ### Is a SCAC the same as a USDOT number? No. A USDOT number is the Federal Motor Carrier Safety Administration's safety identifier for a carrier. A SCAC is a commercial code issued by NMFTA and used on customs filings, tenders and freight documents. Back to the full glossary ## Book the load. The rest follows. Start free trial See plans --- ## What Is TONU? Truck Ordered, Not Used, Explained | Lanexa URL: https://lanexa.io/glossary/tonu Summary: TONU is the charge when a load is cancelled after a truck was committed but before pickup. When it applies, why it gets forgotten, and how Lanexa records it. # TONU — Truck Ordered, Not Used TONU — truck ordered, not used — is a charge billed when a customer cancels a load after a truck has been committed to it but before pickup, compensating the carrier for capacity it reserved and can no longer sell. Also called: TONU fee , truck ordered not used Who deals with it Dispatch usually knows it happened; billing raises the charge. When it shows up After a truck is committed and before pickup. What usually goes wrong It is forgotten. The load is cancelled, everyone moves on, and a charge that was legitimately owed is never raised. ## TONU, explained A customer books a load, you assign a truck and a driver, the driver heads for the pickup — and the load is cancelled. The freight never moves, so there is no line-haul to bill, but the capacity is gone and the truck cannot be resold at short notice. TONU is the charge that covers it. Whether you can bill it depends on what was agreed, which is why the commitment is worth recording somewhere other than a phone call. And TONU belongs before pickup: once the freight is on the truck, a cancellation is a different conversation. ### Related terms - Accessorial - Detention - Probill — PRO number ## How Lanexa handles it This lives mainly in Loads , where 157 catalogued capabilities are live. Each item says which plan it is on. ### A status of its own Mark a load TONU and it keeps its record as a final status of its own, rather than disappearing as a plain cancellation. Every plan ### Only before pickup TONU is allowed only while a load is pending or dispatched. After pickup Lanexa refuses it — on screen and in the database — because the honest word by then is cancelled. Every plan ### Out of the work pool TONU and cancelled loads never appear in the pool of loads waiting for a driver. Start and up Loads in Lanexa Loads Load Status Compare plans ## Questions about TONU — Truck Ordered, Not Used ### What is TONU in trucking? TONU — truck ordered, not used — is a charge billed when a customer cancels a load after a truck has been committed to it but before pickup, compensating the carrier for capacity it reserved and can no longer sell. ### When can a carrier charge TONU? When the agreement with the customer provides for it and the load was cancelled after a truck was committed but before pickup. The amount is whatever was agreed; there is no standard rate. ### What is the difference between TONU and a cancelled load? TONU is a cancellation before pickup that the carrier bills for, because a truck was committed. A load cancelled after pickup, or one with no charge due, is simply cancelled. Lanexa allows TONU only before pickup. ### How is a TONU billed in Lanexa? Lanexa records the TONU status on the load, and the person billing adds the charge to the invoice. Back to the full glossary ## Book the load. The rest follows. Start free trial See plans --- ## Integrations — What Lanexa Connects To | Lanexa TMS URL: https://lanexa.io/integrations Summary: QuickBooks Online, FMCSA checks, CBP and CBSA waits, Bank of Canada, EIA diesel, PC*MILER, Samsara and Geotab, and EDI as an add-on module. # What Lanexa connects to, and how. Data feeds built in, the accounts you connect yourself, EDI as an add-on module, and the messaging we run for you. Start free trial What's next Built in 7 Connect yours 5 Add-on modules 1 Messaging 2 ## Built in, nothing to set up Built into Lanexa and working for every company on the plan shown. There is no account to connect. - Live · built in Carrier safety ### FMCSA carrier checks Look up a carrier or broker on the FMCSA QCMobile register by DOT number, MC number or legal name, from the booking path, at the moment you decide who gets the load. Up to 20 lookups a day on Solo, 100 on Start and 500 on Fleet and Enterprise. Every plan - Live · built in Border ### CBP and CBSA border wait times Commercial booth waits at every crossing in both directions, read from the two government feeds every 30 minutes: on their own page, as a dashboard chip and as a badge on any cross-border load. Every plan - Live · built in Currency ### Bank of Canada exchange rate CAD / USD at the Bank of Canada rate on cross-border work, so every load in the other currency converts at a real published rate. Every plan - Live · built in Fuel ### US EIA diesel index The weekly US on-highway diesel price that your customers' fuel-surcharge schedules are pegged to. Start and up - Live · built in Fuel tax ### IFTA, Inc. tax-rate matrix Fetch the quarter's published fuel-tax rates from IFTA, Inc. into the IFTA workspace, or paste the matrix yourself — both previewed before anything is imported. Every plan - Live · built in Weather ### Weather warnings Official warnings from the US National Weather Service and Environment and Climate Change Canada, for where you are and for a load's location, plus current conditions from MET Norway. Every plan - Live · built in Maps ### Mapbox address lookup and routing Address lookup and road routing behind the maps and mileage in Lanexa. Start and up ## Built — connect your own account The connection is built. It carries your data once someone in your company with permission to manage integrations connects your own account. - Built · connect your account Accounting ### QuickBooks Online Invoices, payments and carrier bills go from Lanexa straight into your own QuickBooks Online company, so your accountant works in the books they already use. Start and up How it works - Built · connect your account Mileage ### PC*MILER Practical truck mileage and toll costs on your own PC*MILER licence key — also available as a mileage source for your IFTA quarter. Start and up - Built · connect your account ELD and telematics ### Samsara GPS positions from your Samsara account, geofence and stop events, and — where you switch it on — hours-of-service clocks. Fleet and up - Built · connect your account ELD and telematics ### Geotab GPS positions and trail, per-jurisdiction IFTA distance and, where enabled, hours-of-service clocks from your MyGeotab database. Fleet and up - Built · connect your account Email ### Your own email domain Send invoices, quotes, document requests and broker packets from your company's own address, through your Resend or SendGrid account. Without one, email goes out from a Lanexa sending address. Start and up ## Add-on modules Switched on for your company when you need it. We set it up with you. - Add-on module Trading partners ### EDI Exchange EDI with your customers and trading partners. EDI is an add-on module that runs through our EDI partner, and we set it up with you. Add-on · set up on request ## Messaging Lanexa runs for you Texts, calls and WhatsApp messages go out from a number set up for your company, and replies land on the load's thread. - Provided by Lanexa Messaging ### Text messages and voice calls Driver texting by SMS from your company's own number, with replies threaded onto the load. On Fleet, voice alert calls and the driver panic button. Carried by Twilio. Start and up - Provided by Lanexa Messaging ### WhatsApp for your fleet Reach drivers on the app they already have. Send the assignment with the load summary PDF, request a document, run a status check — each with quick-reply buttons — and the replies land on the load in Lanexa. An add-on on Start and Fleet · included on Enterprise ## Services Lanexa itself runs on Not integrations you configure — listed so you know where a card number or a bot check goes. - Lanexa's own service Lanexa's billing ### Stripe Where a plan asks for a card, it is typed into Stripe's own payment field. No card number reaches Lanexa, and nothing is charged at signup. — - Lanexa's own service Protection ### Cloudflare Turnstile A bot check on public pages that need no account, such as tracking search, quote acceptance and signup. — ## Most of the work happens inside one record. Invoicing, driver pay, accounts payable, fuel tax, border paperwork and — on Fleet — the general ledger are modules of Lanexa, not connections to something else. The invoice is built from the delivery, driver pay from the trip that ran and the IFTA quarter from miles already recorded, so there is less to wire together. Each connection runs on its own, so if one feed pauses, the rest of Lanexa keeps working. See the 23 modules Features by plan ## Integration questions ### Does Lanexa work with QuickBooks? Yes. From the Start plan, invoices, payments and carrier bills go from Lanexa straight into your QuickBooks Online company. ### Which ELDs does Lanexa work with? On the Fleet plan, Samsara and Geotab. Connect your own account for GPS positions and, where enabled, hours-of-service clocks, plus per-jurisdiction IFTA distance from Geotab. ### Does Lanexa prepare eManifests? Yes. Border Desk, on Fleet, prepares the ACE and ACI eManifest packet, ready to file, with the PARS and PAPS references, the barcoded paperwork and the broker loop. ### Does Lanexa support EDI? Yes. EDI is an add-on module that runs through our EDI partner, and we set it up with your trading partners. Loads also come in through the booking sheet, CSV import for loads and customers, accepted quotes and, from Start, AI rate-confirmation import from an uploaded PDF. ### Do I need my own PC*MILER licence? Yes. PC*MILER mileage and toll costs run on your own licence key, from the Start plan. Without it, Lanexa uses its other mileage sources. ## Need a connection for your setup? Start free trial See plans --- ## QuickBooks Online Push — Lanexa TMS Integration URL: https://lanexa.io/integrations/quickbooks Summary: Lanexa sends invoices, payments and carrier bills straight into QuickBooks Online from the Start plan, with no duplicates and one place to retry anything that needs it. # QuickBooks Online: your books, kept current. Lanexa sends invoices, payments and carrier bills into your own QuickBooks Online company, so your accountant keeps working in the books they already use. Start free trial All integrations Direction Lanexa → QuickBooks Plan Start and up Duplicates Prevented Connect Intuit sign-in ## Three kinds of record, pushed from where they live Each push is one record into QuickBooks Online. Lanexa keeps the original, whatever happens on the other side. ### Invoices Push an invoice from its record in Billing. A draft is refused with the reason, so only an invoice you have actually issued goes across. For a Canadian QuickBooks company, each invoice carries a GST/HST tax code. ### Payments Customer payments recorded in Lanexa are pushed from the Accounting Desk. ### Carrier bills Bills you owe partner carriers, kept in Accounts Payable, are pushed the same way. ### No duplicates Pushing the same record again updates it rather than creating a second copy. If QuickBooks already holds an invoice with the same number, Lanexa adopts it instead of adding another. ### One place for what failed The QuickBooks Sync Center counts what went across, what needs a retry, what is blocked and what was never attempted — each with a plain-English reason. Retry an error, re-check a block, or push everything one record at a time. ### You approve it at Intuit You connect from Settings through Intuit's own sign-in, and the connection is kept safely on Lanexa's servers, never in your browser. ## Good to know - If QuickBooks is unavailable, invoices stay complete in Lanexa and the push waits in Needs retry until it can go across. - Connecting needs the permission to manage integrations, held by the Company Administrator and Controller roles by default. - On Fleet, Lanexa also keeps its own double-entry general ledger beside QuickBooks. ### Related modules - Billing - Accounts Payable - Accounting Desk - Ledger ## QuickBooks questions ### What does Lanexa send to QuickBooks Online? Invoices, payments and carrier bills, each sent from where it lives in Lanexa: Billing, the Accounting Desk and Accounts Payable. ### Which Lanexa plan includes QuickBooks? The QuickBooks Online push is on Start, Fleet and Enterprise. It is not on Solo. ### Will pushing an invoice twice create a duplicate in QuickBooks? No. A second push updates the same QuickBooks record, and if QuickBooks already holds an invoice with the same number, Lanexa adopts it rather than creating another. ### What happens when a push fails? The record stays complete in Lanexa and the failure lands in the QuickBooks Sync Center with a plain-English reason, where it can be retried once the cause is fixed. ## Book the load. The rest follows. Start free trial See plans --- ## The Lanexa Platform — 23 Modules, One Shipment Record URL: https://lanexa.io/platform Summary: Lanexa is 23 modules in six pillars — win, run, prove, settle, see and account — 4,372 catalogued capabilities, one record from quote to payment. # Twenty-three modules. One record. Grouped the way you run the business. Every module reads and writes the same shipment record. Start free trial Capability registry ## Win the work Who is going to pay us, and what did we agree to? - Quotes - Customers ## Run the freight Where is it, who has it, and what happens next? - Interline - Loads - Trip Board - Fleet - Drivers - Load Status ## Prove the work Can we show it happened, and that we were allowed to do it? - eManifest - Documents - Compliance ## Settle Did the money arrive, and did the right people get paid? - Accounts Payable - Payroll - Accounting Desk - Billing - Ledger ## See the business What is actually going on? - Reports - Analytics - Dashboard - Activity ## Run the account How is this configured, and how do we talk to people? - Settings - Messages - Group ## Across every module ### 116 features by plan Each plan is a clear set of features, so you see exactly what you get. Plans by feature ### Eleven roles Decide what each person may do, per company — with separation of duties, so a billing clerk cannot void and an A/P clerk cannot approve. Security and roles ### The event chain A tamper-evident record of what happened, where any alteration is detectable. Activity ## Book the load. The rest follows. Start free trial See plans --- ## Run the account — Lanexa TMS Platform URL: https://lanexa.io/platform/account Summary: Run the account in Lanexa: Settings, Messages, Group. 775 catalogued capabilities answering one question: How is this configured, and how do we talk to people? # Run the account. How is this configured, and how do we talk to people? How Lanexa is configured to your process, and how it talks to people — settings, messaging by SMS and WhatsApp, and multi-company groups. Start free trial See pricing - Settings 424 Configuration: rates, taxes, roles, custom fields Lanexa Settings: company profile, French or English documents, tax rules, rate cards, custom fields, 11 roles with per-person permissions and CSV import. Open Settings - Messages 312 SMS, WhatsApp, email and notifications Lanexa Messages: SMS on your company number, WhatsApp for your fleet, email and internal notes in one inbox sorted by who owes a reply, tied to the load. Open Messages - Group 39 Multi-company structures Lanexa Group, on Enterprise: several companies under one plan, a combined view of loads, fleet, drivers and booked revenue, each company's books kept separate. Open Group ### The other pillars - Win the work 436 - Run the freight 893 - Prove the work 927 - Settle 923 - See the business 418 ## Book the load. The rest follows. Start free trial See plans --- ## Lanexa Capability Registry — 5,481 Capabilities URL: https://lanexa.io/platform/capabilities Summary: 5,137 live capabilities of 5,481 catalogued one control at a time, across 23 modules, and 116 features by plan. # 5,137 live capabilities, counted one control at a time. Every capability is one control, field, tile, column or disclosed number, counted from the product itself. 5,137 live 5,481 catalogued 23 modules 116 features by plan ## 23 modules, 4,372 capabilities Plus 1,109 on the supporting screens around them. Select a module for what it does and which plan holds it. Live capabilities by module, of the total catalogued | Module | Pillar | Live of total | | Quotes | Win | 216 of 224 | | Customers | Win | 204 of 212 | | Interline | Run | 301 of 319 | | Loads | Run | 157 of 170 | | Trip Board | Run | 133 of 144 | | Fleet | Run | 71 of 93 | | Drivers | Run | 68 of 91 | | Load Status | Run | 65 of 76 | | eManifest | Prove | 273 of 283 | | Documents | Prove | 249 of 258 | | Compliance | Prove | 342 of 386 | | Accounts Payable | Settle | 217 of 225 | | Payroll | Settle | 203 of 207 | | Accounting Desk | Settle | 182 of 189 | | Billing | Settle | 180 of 182 | | Ledger | Settle | 107 of 120 | | Reports | See | 104 of 117 | | Analytics | See | 105 of 112 | | Dashboard | See | 102 of 109 | | Activity | See | 68 of 80 | | Settings | Account | 419 of 424 | | Messages | Account | 292 of 312 | | Group | Account | 26 of 39 | | Public and authentication surfaces | Supporting | 126 of 132 | | Operational and workspace surfaces | Supporting | 675 of 711 | | Freight sub-surfaces and role workspaces | Supporting | 252 of 266 | | All | 5,137 of 5,481 | Source: the Lanexa 3.0 capability registry (Lanexa TMS v2.0.65). What's next ## Every switch, and which plan holds it 116 features, each one a thing a carrier would recognise. Filter by plan. Any plan Solo · 44 Start · 102 Fleet · 113 Enterprise · 115 ### Running the freight - Dispatch board, loads and Trip Board Start Fleet Enterprise - Book a load Solo Start Fleet Enterprise - The load list, its filters and exports Solo Start Fleet Enterprise - The load record, its history and its margin Solo Start Fleet Enterprise - Move a load through its statuses Solo Start Fleet Enterprise - Load Status wall (kanban, map and timeline) Start Fleet Enterprise - Trip Board Start Fleet Enterprise - Trips, stops and run sheets Start Fleet Enterprise - Load Pool Start Fleet Enterprise - Spreadsheet load grid Start Fleet Enterprise - Assign drivers, trucks and trailers Start Fleet Enterprise - Split a load at a cross-dock Start Fleet Enterprise - Custody events Solo Start Fleet Enterprise - Truck ordered, not used Solo Start Fleet Enterprise ### Winning the freight - Customers and quotes Start Fleet Enterprise - Customers and brokers Solo Start Fleet Enterprise - Customer 360 Start Fleet Enterprise - Customer health, lane history and per-lane margin Start Fleet Enterprise - Find and merge duplicate customers Start Fleet Enterprise - Quotes Start Fleet Enterprise - Send a quote and take an online acceptance Start Fleet Enterprise - Quote funnel and win rate Start Fleet Enterprise - Lane pricing intelligence Start Fleet Enterprise - Customer credit gate at booking Start Fleet Enterprise - Carrier and broker verification Solo Start Fleet Enterprise ### Farming freight out - Interline desk Fleet Enterprise ### Billing and getting paid - Invoicing Solo Start Fleet Enterprise - Send an invoice with its document packet Solo Start Fleet Enterprise - Receivables register and money exports Solo Start Fleet Enterprise - Payments, credit memos and voids Solo Start Fleet Enterprise - Collections desk and customer statements Solo Start Fleet Enterprise - Batch invoicing Start Fleet Enterprise - Bill unbilled detention Solo Start Fleet Enterprise - Fuel surcharge indexed to EIA diesel Start Fleet Enterprise - Invoice factoring Solo Start Fleet Enterprise - Accounting periods and locked-record amendments Start Fleet Enterprise ### Paying out - Accounts payable Start Fleet Enterprise - Bill versus rate-confirmation review Start Fleet Enterprise ### The books - General ledger Fleet Enterprise - Multi-company groups Enterprise Unlimited companies under one plan. - QuickBooks Online push Start Fleet Enterprise Invoices, payments and carrier bills go straight into QuickBooks Online. - Export your books for your accountant Solo Start Fleet Enterprise Money exports from the receivables register, ready for your accountant. ### Paying drivers - Driver pay and settlements Start Fleet Enterprise - Settlement runs Start Fleet Enterprise - Pay runs from the accounting desk Start Fleet Enterprise - Payroll export Start Fleet Enterprise - Payroll ledgers: escrow, loans, charge-backs Fleet Enterprise - Pay packages and designations Fleet Enterprise - Team-driver pay splits Fleet Enterprise - Fuel receipts and fuel-card import Solo Start Fleet Enterprise ### Assets and people - Fleet, driver and compliance records Solo Start Fleet Enterprise - Trailers Start Fleet Enterprise - Yards, docks and terminals Start Fleet Enterprise - Where every unit is Start Fleet Enterprise - Asset history and dwell Start Fleet Enterprise - Live GPS from a connected ELD account Fleet Enterprise From a connected Samsara or Geotab account. - True cost per truck and per mile Solo Start Fleet Enterprise - Drivers, time off and history Solo Start Fleet Enterprise - Driver credentials and expiry tracking Solo Start Fleet Enterprise - Driver 360 Start Fleet Enterprise ### Compliance and regulation - Hours of service Start Fleet Enterprise Hours-of-service clocks come from your connected ELD, on Fleet. - Roadside inspections and DVIRs Start Fleet Enterprise Roadside inspection and DVIR records, kept on the truck and the driver. - Incidents, evidence and First Notice of Loss Start Fleet Enterprise - DOT accident register Start Fleet Enterprise - Driver qualification files Start Fleet Enterprise - Safety queue and daily scans Start Fleet Enterprise - IFTA quarters Solo Start Fleet Enterprise - IFTA mileage sources and manual entry Solo Start Fleet Enterprise - IFTA exports and the Audit-Armor report Solo Start Fleet Enterprise - IFTA accounts and tax-rate tables Solo Start Fleet Enterprise - Border Desk (ACE / ACI) Fleet Enterprise Prepares the ACE and ACI eManifest packet, ready to file. - Customs-broker directory and border codes Start Fleet Enterprise Broker packets are sent from Border Desk, which is on Fleet. - Live border wait times Solo Start Fleet Enterprise ### Documents - Documents Solo Start Fleet Enterprise - Finding a document Solo Start Fleet Enterprise - Document request links Solo Start Fleet Enterprise - Document share links Solo Start Fleet Enterprise - Review queue for inbound driver photos Solo Start Fleet Enterprise - Required-document rules before invoicing Start Fleet Enterprise The POD and document packet are checked when a load is marked delivered. - PDF documents Solo Start Fleet Enterprise ### Communication - Driver texting (SMS) Start Fleet Enterprise - Message from inside a load or a trip Start Fleet Enterprise - Inbound message handling Start Fleet Enterprise - WhatsApp for your fleet Enterprise Add-on on Start · Fleet Add-on on Start and Fleet; included on Enterprise. - Dedicated company phone number Start Fleet Enterprise ### Alerts - Notifications and how you are told Solo Start Fleet Enterprise - Notification rules, on-call rota and SLA escalation Fleet Enterprise - Voice alert calls and panic button Fleet Enterprise - AI daily brief Fleet Enterprise - Weather warnings Solo Start Fleet Enterprise ### Seeing the business - Operations dashboard Solo Start Fleet Enterprise - Analytics boards Start Fleet Enterprise - Analytics exports Start Fleet Enterprise - Reports and analytics Solo Start Fleet Enterprise - Report builder and saved reports Start Fleet Enterprise - Report subscriptions Start Fleet Enterprise - Ask Lanexa Fleet Enterprise - Audit log Start Fleet Enterprise Tamper-evident: any alteration is detectable. ### AI - AI rate-confirmation import Start Fleet Enterprise ### Mileage, tolls and routing - Address lookup and road routing Start Fleet Enterprise - Rate per mile Solo Start Fleet Enterprise - Toll estimates for crossings and the 407 Solo Start Fleet Enterprise - PC*MILER mileage on your own key Start Fleet Enterprise - PC*MILER toll costs on your own key Start Fleet Enterprise ### Running the account - Users, roles and per-person permissions Start Fleet Enterprise - Company identity and branding Solo Start Fleet Enterprise - Operational and billing defaults Solo Start Fleet Enterprise - Tax rates and automated tax rules Solo Start Fleet Enterprise - Rate cards and accessorial catalogue Start Fleet Enterprise - Custom fields Start Fleet Enterprise - CSV import and export Solo Start Fleet Enterprise - Data sources and integration keys Start Fleet Enterprise - CAD / USD at the Bank of Canada rate Solo Start Fleet Enterprise ### What your customer sees - Tracking and share links Solo Start Fleet Enterprise - Public quote page Start Fleet Enterprise See the same keys as a plan comparison --- ## Prove the work — Lanexa TMS Platform URL: https://lanexa.io/platform/prove Summary: Prove the work in Lanexa: eManifest, Documents, Compliance. 927 catalogued capabilities answering one question: Can we show it happened, and that we were allowed to do it? # Prove the work. Can we show it happened, and that we were allowed to do it? An invoice without a proof of delivery is an argument, not a payment. This pillar holds the paperwork that shows a load was done, and done legally: the border packet, the documents, and the whole quarterly fuel-tax workspace. Start free trial See pricing - eManifest 283 Border paperwork, brokers and crossings Border Desk in Lanexa prepares ACE and ACI crossings, ready to file: readiness checks, PARS and PAPS numbers, driver paper and the customs broker loop. Open eManifest - Documents 258 Bills of lading, proofs of delivery and scans Documents in Lanexa: file BOLs, PODs and rate confirmations against the right load, ask for missing paperwork with a no-login link, and share files safely. Open Documents - Compliance 386 Fuel tax, accidents, inspections and credentials IFTA in Lanexa on every plan: mileage sources compared, gap checks, a filing pack and Audit-Armor report, plus accident, inspection and driver-file records. Open Compliance ### The other pillars - Win the work 436 - Run the freight 893 - Settle 923 - See the business 418 - Run the account 775 ## Book the load. The rest follows. Start free trial See plans --- ## Run the freight — Lanexa TMS Platform URL: https://lanexa.io/platform/run Summary: Run the freight in Lanexa: Interline, Loads, Trip Board, Fleet, Drivers, Load Status. 893 catalogued capabilities answering one question: Where is it, who has it, and what happens next? # Run the freight. Where is it, who has it, and what happens next? The operational core — what people mean when they say "the TMS". Loads, trips, trucks, drivers and partner carriers, and the ten-state status machine every other pillar depends on. Start free trial See pricing - Interline 319 Work farmed out to partner carriers Interline in Lanexa: tender loads to partner carriers, email the rate confirmation, and have the partner's bill raised at delivery plus POD. Fleet and up. Open Interline - Loads 170 Every shipment — the root revenue record Loads in Lanexa: one record per shipment that dispatch, border paperwork, invoicing, driver pay and tracking all read. Marking delivered writes the invoice. Open Loads - Trip Board 144 Execution: what is planned and running The Lanexa Trip Board: live trips above and the load pool below on one screen. Build trips, assign drivers and trucks, and complete stops that move each load. Open Trip Board - Fleet 93 Trucks, trailers, yards and positions Fleet in Lanexa: trucks, trailers and yards with compliance dates, last-known positions from recorded movements, idle-trailer alerts and Truck 360 costing. Open Fleet - Drivers 91 Who can drive, and their credentials Drivers in Lanexa: licences, medicals and border documents with expiry tracking, time off dispatch can see, and the driver qualification file as one PDF. Open Drivers - Load Status 76 The status wall and the transition rules Load Status in Lanexa: kanban, map and timeline views of every load across ten statuses. Every change is confirmed, and marking delivered writes the invoice. Open Load Status ### The other pillars - Win the work 436 - Prove the work 927 - Settle 923 - See the business 418 - Run the account 775 ## Book the load. The rest follows. Start free trial See plans --- ## See the business — Lanexa TMS Platform URL: https://lanexa.io/platform/see Summary: See the business in Lanexa: Reports, Analytics, Dashboard, Activity. 418 catalogued capabilities answering one question: What is actually going on? # See the business. What is actually going on? What is actually going on: the dashboard an owner opens first, analytics on revenue and margin, a catalogue of fixed reports and a builder, and a tamper-evident record of what happened. Start free trial See pricing - Reports 117 A catalogue of fixed reports and a builder Lanexa Reports: fixed reports in seven categories, 360 pages, a report builder and IFTA Audit-Armor, downloaded as CSV, Excel or PDF from one engine. Open Reports - Analytics 112 Revenue, profitability and margin Lanexa Analytics: seven boards — revenue, operations, profitability, customers, receivables and fuel — each number computed one way, showing its coverage. Open Analytics - Dashboard 109 The one screen an owner opens first Lanexa Dashboard: active loads, paid and open revenue, uninvoiced loads, missing paperwork, expiring credentials, border waits and weather on one screen. Open Dashboard - Activity 80 The tamper-evident record of what happened Lanexa Activity: an append-only, tamper-evident trail of who changed what, from what and when — filtered by person, module and date, exported to CSV. Open Activity ### The other pillars - Win the work 436 - Run the freight 893 - Prove the work 927 - Settle 923 - Run the account 775 ## Book the load. The rest follows. Start free trial See plans --- ## Settle — Lanexa TMS Platform URL: https://lanexa.io/platform/settle Summary: Settle in Lanexa: Accounts Payable, Payroll, Accounting Desk, Billing, Ledger. 923 catalogued capabilities answering one question: Did the money arrive, and did the right people get paid? # Settle. Did the money arrive, and did the right people get paid? A carrier rarely fails at moving the load — it fails at getting paid for it. What customers owe you, what you owe partner carriers and drivers, and the general ledger they all post into. Start free trial See pricing - Accounts Payable 225 What you owe partner carriers Accounts payable in Lanexa: carrier bills checked against the rate confirmation, approval kept separate, payments recorded and pushed to QuickBooks. Open Accounts Payable - Payroll 207 What you owe drivers Driver pay in Lanexa: settlement runs calculated from delivered loads and trips, itemised pay lines, two-person approval and a statement for every driver. Open Payroll - Accounting Desk 189 The month's money work, as queues The Lanexa Accounting Desk: batch-invoice delivered loads, cut pay runs, work collections, clear held bills, read the income statement and close the month. Open Accounting Desk - Billing 182 What customers owe you Invoicing in Lanexa: delivery writes the draft invoice with destination tax and fuel surcharge, then send, collect, correct, factor and close the month. Open Billing - Ledger 120 The general ledger and period close The Lanexa general ledger: double-entry postings from every money document, eight tie-out checks, a weekly cash forecast and a consolidated group view. Open Ledger ### The other pillars - Win the work 436 - Run the freight 893 - Prove the work 927 - See the business 418 - Run the account 775 ## Book the load. The rest follows. Start free trial See plans --- ## Win the work — Lanexa TMS Platform URL: https://lanexa.io/platform/win Summary: Win the work in Lanexa: Quotes, Customers. 436 catalogued capabilities answering one question: Who is going to pay us, and what did we agree to? # Win the work. Who is going to pay us, and what did we agree to? This pillar produces the commitment — the price you offered and the customer who agreed to it. Everything downstream is the consequence of a record created here, and it is the part of Lanexa your customer touches directly: they accept a quote from a link, with no account. Start free trial See pricing - Quotes 224 Offers made, and the public link a customer accepts on Quotes in Lanexa: price from your own lane history, email the PDF, and let your customer accept online with no account. The accepted quote becomes the load. Open Quotes - Customers 212 Who pays, on what terms, with what credit Customers in Lanexa: one record per shipper, broker and carrier, with contacts, credit limits, FMCSA checks and what they owe, worked out from live invoices. Open Customers ### The other pillars - Run the freight 893 - Prove the work 927 - Settle 923 - See the business 418 - Run the account 775 ## Book the load. The rest follows. Start free trial See plans --- ## Lanexa Pricing — From CAD $2.50/Month, Fuel Tax Included URL: https://lanexa.io/pricing Summary: Solo CAD $5 (US$3.50), Start $119 (US$83), Fleet $399 (US$279) a month, billed annually. Early bird 50% off. 90 days free on Solo. No sales call. # Priced like a tool, not a negotiation. No sales call. The price is on this page, and your account is ready in about 3 minutes: 90 days free on Solo, 30 on Start and Fleet. Early bird: 50% off. 12 months on annual plans, 3 months on monthly plans. Monthly Annual save 20% CAD Prices in Canadian dollars. US$ figures are a guide at a fixed 0.70; billing is in CAD. Plan ### Solo Trucks One Office users 1 Early bird −50% · first 12 months $6.25 /month (US$4.38) $2.50 CAD /month ≈ US$1.75 /month 90 days free, then $30 (US$21) for your first year - - Renews at $60/year (US$42) - You save $45 (US$32) vs monthly One truck, one person, your own authority. Not a demo. Start 90 days free 90-day free trial · verify with a card or a driving licence; nothing is charged at signup What Solo does - The full quarterly IFTA workspace - Invoices with province tax, drafted on delivery - Tracking links customers open without an account - Documents, including French invoices, BOLs and PODs - Earned per mile, cost per mile and what’s left - Live CBP and CBSA border waits - FMCSA carrier checks before you book When you add a second truck, a driver to pay or a border packet, Start and Fleet pick up the same record. Solo for owner-operators Plan ### Start Trucks 2 to 9 Early bird −50% · first 12 months $149 /month (US$104) $59.50 CAD /month ≈ US$42 /month 30 days free, then $714 (US$500) for your first year - - Renews at $1,428/year (US$1,000) - You save $850.50 (US$595) vs monthly Unlimited office users - Dispatch board and Trip Board - Driver texting on your company number - Driver pay and settlements - Accounts payable + QuickBooks push - Book a load from a rate-con PDF Start 30 days free 30-day free trial · no card required Everything in Start - Dispatch board, Trip Board, Load Status wall and the spreadsheet load grid - Driver texting by SMS on a company phone number - Driver pay, settlement runs and payroll export - Accounts payable, with carrier bill versus rate-confirmation review - QuickBooks Online push — invoices, payments and carrier bills - AI rate-confirmation import — upload the PDF, review the pre-filled load - Quotes with a public acceptance page, lane pricing and win rate - Customer credit gate at booking and an EIA-indexed fuel surcharge - Analytics boards, the report builder and a tamper-evident audit log Up to 9 trucks · Unlimited office users · 250 driver texts a month (soft cap) · 25 AI imports a month · 100 carrier checks a day Plan ### Fleet Trucks 10 and up Early bird −50% · first 12 months $499 /month (US$349) $199.50 CAD /month ≈ US$140 /month 30 days free, then $2,394 (US$1,676) for your first year $399 (US$279) covers your first 10 trucks, then $40 (US$28) per active truck Active trucks 10 trucks - - Renews at $4,788/year (US$3,352) - You save $2,845.50 (US$1,992) vs monthly A truck parked all month is not billed - Everything in Start - General ledger + weekly cash forecast - Border Desk for ACE and ACI packets - Live GPS from Samsara or Geotab - Interline, on-call alerts, Ask Lanexa Your other systems: if your yard, warehouse, repair-shop or 3PL system has an API, we build the connection to your Lanexa records. Start 30 days free 30-day free trial · no card required Everything in Fleet - General ledger, period close and a weekly cash forecast - Payroll ledgers — escrow, loans and charge-backs — and team pay splits - Live GPS from a connected Samsara or Geotab account - Border Desk — ACE and ACI packets, ready to file - Notification rules, an on-call rota and SLA escalation - Voice alert calls for critical alerts - AI daily brief, and Ask Lanexa — a question in English becomes a governed report - Interline desk for work given to partner carriers CAD $399 (US$279) covers the first 10 trucks, then $40 (US$28) per active truck · An active truck is a power unit on at least one load that month · A truck parked all month is not billed · 5,000 texts fair use · 500 carrier checks a day No sales call ### See the price. Open your account. Talk to us only if you want to. - The price is on this page No “book a demo to see pricing”. No quote to wait for. - Your account in about 3 minutes Ready to use once you confirm your email. No card on Start or Fleet; Solo checks a card or licence and charges nothing. - A product expert, if you ask A walkthrough before your trial or during it. Book one Enterprise · 50 trucks and up, or several companies · Contact us · pilot, migration and SLA · early bird negotiated per deal No setup fee · cancel any time · we never charge per user, per load, per driver, or for support WhatsApp for your fleet · an add-on on Start and Fleet · included on Enterprise ## Lanexa pricing at a glance Lanexa is a transportation management system (TMS) for small and mid-sized carriers who run between Canada and the United States, made by Cygnik Tech in Toronto. Solo is CAD $5 (US$3.50) a month billed annually, or $6.25 (US$4.38) month to month, for one truck. Start is CAD $119 (US$83) a month billed annually, or $149 (US$104) month to month, for up to nine trucks with unlimited office users. Fleet is CAD $399 (US$279) a month for the first 10 trucks, then $40 (US$28) per active truck, billed annually ($499 (US$349) and $50 (US$35) month to month). Enterprise is priced by arrangement. Annual billing saves 20%. Prices are in Canadian dollars; US dollar figures are a guide at a fixed 0.70. During the early bird, new customers get 50% off: the first 12 months on annual plans and the first 3 months on monthly plans. Solo’s early bird is on annual billing only, which makes Solo CAD $30 (US$21) for its first year. Free trial: 90 days on Solo, 30 on Start and Fleet. No setup fee, no sales call. ## Plan rules - If a trial lapses, nothing is deleted Solo starts with 90 days free. Start and Fleet get 30 days free, then seven days read-only. If you have not subscribed by then, the account falls back to Solo and keeps every load, invoice, document and driver record you created. - A cap never produces a bill Solo's 30 loads and Start's 250 texts are soft caps. Going over shows a meter and asks you to upgrade; it never generates an overage charge. The one refusal: Start texting pauses after a second consecutive month over the cap. - Pause for up to 180 days Pause when the season is slow. Everything stays readable while paused, and you resume when you are ready. Cancelling from Settings drops you to Solo at the end of the period — never to nothing. ## Every feature, by plan 116 features. Solo 44 · Start 102 · Fleet 113 · Enterprise 115. Show the full comparison Hide the comparison Lanexa features by plan | Feature | Solo | Start | Fleet | Enterprise | | Running the freight | | Dispatch board, loads and Trip Board | — | | | | | Book a load | | | | | | The load list, its filters and exports | | | | | | The load record, its history and its margin | | | | | | Move a load through its statuses | | | | | | Load Status wall (kanban, map and timeline) | — | | | | | Trip Board | — | | | | | Trips, stops and run sheets | — | | | | | Load Pool | — | | | | | Spreadsheet load grid | — | | | | | Assign drivers, trucks and trailers | — | | | | | Split a load at a cross-dock | — | | | | | Custody events | | | | | | Truck ordered, not used | | | | | | Winning the freight | | Customers and quotes | — | | | | | Customers and brokers | | | | | | Customer 360 | — | | | | | Customer health, lane history and per-lane margin | — | | | | | Find and merge duplicate customers | — | | | | | Quotes | — | | | | | Send a quote and take an online acceptance | — | | | | | Quote funnel and win rate | — | | | | | Lane pricing intelligence | — | | | | | Customer credit gate at booking | — | | | | | Carrier and broker verification | | | | | | Farming freight out | | Interline desk | — | — | | | | Billing and getting paid | | Invoicing | | | | | | Send an invoice with its document packet | | | | | | Receivables register and money exports | | | | | | Payments, credit memos and voids | | | | | | Collections desk and customer statements | | | | | | Batch invoicing | — | | | | | Bill unbilled detention | | | | | | Fuel surcharge indexed to EIA diesel | — | | | | | Invoice factoring | | | | | | Accounting periods and locked-record amendments | — | | | | | Paying out | | Accounts payable | — | | | | | Bill versus rate-confirmation review | — | | | | | The books | | General ledger | — | — | | | | Multi-company groups Unlimited companies under one plan. | — | — | — | | | QuickBooks Online push Invoices, payments and carrier bills go straight into QuickBooks Online. | — | | | | | Export your books for your accountant Money exports from the receivables register, ready for your accountant. | | | | | | Paying drivers | | Driver pay and settlements | — | | | | | Settlement runs | — | | | | | Pay runs from the accounting desk | — | | | | | Payroll export | — | | | | | Payroll ledgers: escrow, loans, charge-backs | — | — | | | | Pay packages and designations | — | — | | | | Team-driver pay splits | — | — | | | | Fuel receipts and fuel-card import | | | | | | Assets and people | | Fleet, driver and compliance records | | | | | | Trailers | — | | | | | Yards, docks and terminals | — | | | | | Where every unit is | — | | | | | Asset history and dwell | — | | | | | Live GPS from a connected ELD account From a connected Samsara or Geotab account. | — | — | | | | True cost per truck and per mile | | | | | | Drivers, time off and history | | | | | | Driver credentials and expiry tracking | | | | | | Driver 360 | — | | | | | Compliance and regulation | | Hours of service Hours-of-service clocks come from your connected ELD, on Fleet. | — | | | | | Roadside inspections and DVIRs Roadside inspection and DVIR records, kept on the truck and the driver. | — | | | | | Incidents, evidence and First Notice of Loss | — | | | | | DOT accident register | — | | | | | Driver qualification files | — | | | | | Safety queue and daily scans | — | | | | | IFTA quarters | | | | | | IFTA mileage sources and manual entry | | | | | | IFTA exports and the Audit-Armor report | | | | | | IFTA accounts and tax-rate tables | | | | | | Border Desk (ACE / ACI) Prepares the ACE and ACI eManifest packet, ready to file. | — | — | | | | Customs-broker directory and border codes Broker packets are sent from Border Desk, which is on Fleet. | — | | | | | Live border wait times | | | | | | Documents | | Documents | | | | | | Finding a document | | | | | | Document request links | | | | | | Document share links | | | | | | Review queue for inbound driver photos | | | | | | Required-document rules before invoicing The POD and document packet are checked when a load is marked delivered. | — | | | | | PDF documents | | | | | | Communication | | Driver texting (SMS) | — | | | | | Message from inside a load or a trip | — | | | | | Inbound message handling | — | | | | | WhatsApp for your fleet Add-on on Start and Fleet; included on Enterprise. | — | Add-on | Add-on | | | Dedicated company phone number | — | | | | | Alerts | | Notifications and how you are told | | | | | | Notification rules, on-call rota and SLA escalation | — | — | | | | Voice alert calls and panic button | — | — | | | | AI daily brief | — | — | | | | Weather warnings | | | | | | Seeing the business | | Operations dashboard | | | | | | Analytics boards | — | | | | | Analytics exports | — | | | | | Reports and analytics | | | | | | Report builder and saved reports | — | | | | | Report subscriptions | — | | | | | Ask Lanexa | — | — | | | | Audit log Tamper-evident: any alteration is detectable. | — | | | | | AI | | AI rate-confirmation import | — | | | | | Mileage, tolls and routing | | Address lookup and road routing | — | | | | | Rate per mile | | | | | | Toll estimates for crossings and the 407 | | | | | | PC*MILER mileage on your own key | — | | | | | PC*MILER toll costs on your own key | — | | | | | Running the account | | Users, roles and per-person permissions | — | | | | | Company identity and branding | | | | | | Operational and billing defaults | | | | | | Tax rates and automated tax rules | | | | | | Rate cards and accessorial catalogue | — | | | | | Custom fields | — | | | | | CSV import and export | | | | | | Data sources and integration keys | — | | | | | CAD / USD at the Bank of Canada rate | | | | | | What your customer sees | | Tracking and share links | | | | | | Public quote page | — | | | | From the Lanexa 3.0 plan matrix. ## Pricing questions ### How much does Lanexa cost? Solo is CAD $5 (US$3.50) a month billed annually, or $6.25 (US$4.38) month to month, for one truck. Start is CAD $119 (US$83) a month billed annually, or $149 (US$104) month to month, for up to nine trucks with unlimited office users. Fleet is CAD $399 (US$279) a month for the first 10 trucks, then $40 (US$28) per active truck, billed annually ($499 (US$349) and $50 (US$35) month to month). Enterprise is priced by arrangement. Annual billing saves 20%. Prices are in Canadian dollars; US dollar figures are a guide at a fixed 0.70. During the early bird, new customers get 50% off: the first 12 months on annual plans and the first 3 months on monthly plans. Solo’s early bird is on annual billing only, which makes Solo CAD $30 (US$21) for its first year. WhatsApp for your fleet is an add-on on Start and Fleet, and included on Enterprise. ### What counts as an active truck on the Fleet plan? A power unit assigned to at least one load that month, counted nightly. A truck that sits parked all month is not billed, and trailers are never billed. ### Does the cheapest plan include IFTA? Yes. The complete quarterly fuel-tax workspace is on Solo, CAD $5 (US$3.50) a month billed annually, including the IFTA Audit-Armor report. Fuel tax is never held back to push an upgrade. Driver texting, driver pay, Border Desk and more office users come with Start and Fleet. ### Is there a free trial? Yes. Solo starts with 90 days free: you verify with a card or a driving licence, and nothing is charged at signup. Start and Fleet include 30 days free with no card required. When a Start or Fleet trial ends you get seven days read-only, then the account falls back to Solo with every record intact. Nothing is deleted. ### What happens if I stop paying or need a break? Nothing is deleted. You can pause for up to 180 days and everything stays readable. Cancelling from Settings drops you to Solo at the end of the period, and a lapsed trial falls back to Solo too. Every path ends in read-only or a smaller plan. Start free trial Talk to us about Enterprise --- ## Privacy Policy — Lanexa URL: https://lanexa.io/privacy Summary: How Lanexa and Cygnik Tech collect, use, store and protect personal information across lanexa.io, the Lanexa application and our forms on any platform. # Privacy policy This page explains what personal information Lanexa collects, why, where it is kept, who can see it, and how to ask us about it. It covers everything Lanexa runs, including the forms we place on other platforms. Applies to lanexa.io, app.lanexa.io and every Lanexa form, wherever it appears ## 1. Who we are Lanexa is a transportation management platform built and run in Canada by Cygnik Tech , its Canadian parent company. When this policy says "we", "us" or "Lanexa", it means Cygnik Tech operating the Lanexa product. Cygnik Tech is responsible for the personal information described here. Cygnik Tech · Suite 400 – 1940 Eglinton Ave E, Toronto, ON M1L 4R1, Canada Privacy questions: info@lanexa.io · (888) 777-1672 ## 2. What this policy covers This one policy applies to every place Lanexa collects information: - The website at lanexa.io, including the early-access (waitlist) form and the contact and demo-request form. - The Lanexa application at app.lanexa.io, including its sign-in pages and the pages it produces for people who are not signed in: the shipment tracking page, quote acceptance pages, document share links and document-upload links. - Forms we run on other platforms , such as LinkedIn Lead Gen Forms and other advertising or event platforms, where the form links to this page. - Our conversations with you by email, phone, SMS and WhatsApp, and messages exchanged through the Lanexa application. - Any other Lanexa website, portal or form that links here, now or in the future. The application is also used by our customers, trucking companies and freight brokers, to manage their own operations. Information they enter about their drivers, shippers, partners and shipments belongs to them; section 6 explains how that works. ## 3. Information we collect, and why ### 3.1 When you visit the website Our hosting and security provider, Cloudflare, records the technical details of each request (your IP address, browser, the page requested, and the time) to serve the site, protect it from abuse and report aggregate traffic. We use analytics tools (Google Tag Manager with Google Analytics, Cloudflare Web Analytics, and the analytics service of our parent company, Cygnik Tech) to understand which pages are read, how people move through the site and where they struggle. Cygnik Tech's service may record how a page is used, such as scrolling, clicks and navigation, so we can fix what is confusing. This information is used in aggregate to improve the site; we do not use it to identify you by name. ### 3.2 When you fill in a form Every form we run, on our own site or on another platform, collects only what it asks for. Depending on the form, that is your name, work email address, phone number, company name, job title, fleet size, the lanes you run, and anything you choose to write in a message box. When you submit a form on LinkedIn or a similar platform, that platform sends us the fields you agreed to share from your profile, typically your name, email address, job title and company. We use what you submit to: - Answer your request : reply to a question, book and prepare a demo, send you your pricing when it is set, or add you to the early-access list you asked to join. - Tell you about Lanexa : product updates, new capabilities and pricing news, only where you have agreed to hear from us or an existing business relationship makes that reasonable, and always with a way to stop. - Invite you to events such as webinars or in-person sessions, only where you have agreed to that use. - Send a newsletter , only where you have specifically signed up for one. Where a form offers separate checkboxes for these uses, we use your information only for the uses you ticked. A submission on lanexa.io is stored at our hosting provider for up to 90 days as a safeguard against lost email, and is delivered to our team's mailbox at info@lanexa.io , where we keep it for as long as we are in conversation with you or you have asked to hear from us. ### 3.3 When you use the Lanexa application To provide the service we collect your account details (name, email address, phone number, company, role), your sign-in activity, the settings you choose, and a record of what you do in the application (an activity log that shows who did what, and when, so that your company can rely on its records). Messages you send to drivers and partners through the application by SMS, WhatsApp or email are stored with the shipment they concern, which is the point of the feature. Documents you upload are stored so they can be filed to the right shipment and found again. Some capabilities use artificial intelligence, for example reading a rate confirmation to fill in a load, sorting an uploaded document, or answering a question about your data. Content sent to those features is processed by our AI service providers under agreements that do not allow them to use it to train their models. Features differ in what they send: reading or sorting a document sends the content of that document, while answering a question about your data sends only the question — the answer is calculated inside Lanexa from your own records, and none of those records leave. If your company connects other services to Lanexa, such as an accounting system or a telematics provider, Lanexa exchanges the data needed for that connection to work, and only after your company's administrator has authorised it. ### 3.4 When you use a page that needs no account Some pages work without signing in. There are four, and they are not the same thing. - Shipment tracking is a public lookup page, not a personal link . You type a shipment or probill reference and it shows that shipment's status. Because it is a lookup rather than a link, there is nothing to expire; the page is protected by a bot check and the reference itself is what limits what you can see. - A document share link opens exactly one document. The person who sends it chooses how long it lasts — 7, 30 or 90 days — and can revoke it at any time. Every access is recorded with the time and a running count, so the sender can see whether and when it was opened. - A document request link asks someone to upload one document. The sender chooses 7, 14 or 30 days, and the link stops working the moment it is used. - A quote acceptance page lets a customer accept a quote. It keeps working until the sender revokes it. These pages record what the action itself needs: the time, the acceptance or upload, and the name typed in. For a quote acceptance we keep a clear record of who accepted, when, from what address and browser, the exact amount, and the wording they agreed to — that is what an acceptance is for, and once written the record cannot be altered. Every one of these pages sits behind a bot check that is verified again on our own servers, not just in the browser. A shared document is not served from a permanent address: each time a valid link is opened, a fresh one-hour address is created for that view. ## 4. Consent and marketing messages We send commercial electronic messages only with your consent, or where an existing business relationship makes it reasonable under Canada's anti-spam legislation. Agreeing to our Terms of Service is not consent to marketing, and we do not treat it as consent — it is a separate choice you make on its own. Every marketing email includes an unsubscribe link, and every SMS tells you how to stop. You can withdraw consent at any time by using those links or by writing to info@lanexa.io ; we will still send messages that are part of a service you use, such as a reply to your request or a notice about your account. ## 5. Who we share information with We do not sell personal information, and we do not share it with anyone for their own marketing. We share it only with: - Cygnik Tech , our parent company, which operates Lanexa and answers your requests. - Service providers that work for us under contract and may use the information only to provide their service: website hosting and security (Cloudflare), analytics (Google, Cloudflare, Cygnik Tech's analytics service), email (Zoho Mail for our mailbox; email-delivery services for messages the application sends), text and WhatsApp messaging (Twilio), mapping and mileage, border wait-time and weather feeds, payment processing, and AI model providers. - Services your company connects to the application, such as QuickBooks Online or Samsara, at your company's instruction. - The platform a form runs on , such as LinkedIn, which also holds what you submitted there under its own privacy policy. - Public authorities , where the law requires it. - A successor , if Cygnik Tech or the Lanexa product is ever sold or merged, in which case this policy continues to apply. A current list of the providers that process information for us is available on request — write to info@lanexa.io . ## 6. Information our customers hold about you Trucking companies and brokers use Lanexa to manage their own people and shipments. If you are a driver, a shipper, a customs broker or a partner carrier and your details are in Lanexa, they were entered there by the company you work with, and that company decides how they are used. Lanexa processes that information on the company's behalf and under its instructions. To see, correct or remove that information, contact the company directly; we will help them do so. ## 7. Where information is kept Lanexa is built and run in Ontario. Customer data in the Lanexa application is hosted in Canada. Some of the service providers named in section 5 process limited information on servers outside Canada, for example when an email is delivered, an analytics event is recorded or an AI request is processed; while it is there, it is subject to the laws of that place. We choose providers that commit to protecting the information they handle for us. ## 8. How long we keep it - Form submissions : up to 90 days in our hosting provider's storage, and in our mailbox for as long as we are in conversation with you or you have asked to hear from us. - Application data, while an account is open : for as long as your company's account is active. - A free trial that never became a paid account : deleted 30 days after the trial ends. Export anything you want to keep before then; ask us and we will delete it sooner. - A paid account after it is cancelled or closed : kept for 90 days so records can be exported, and then deleted. - Our own business records — what we quoted, invoiced and were paid — are kept for as long as tax and corporate law requires us to keep them. Those are records about our dealings with you, not your operational data, and the windows above are not shortened by them. - Personal, non-work messages in the application's message hub: the content is redacted after 30 days by default, and a company can set its own window. - Technical and security logs : for a limited period set by the provider, typically days to months. - Analytics : in aggregate form, for as long as it remains useful for improving the site. Deleting an account removes its data from the live system. Backups roll off on their own schedule, so a copy can remain in a backup for a short time after deletion. ## 9. How we protect it Every connection to Lanexa is encrypted. In the application, each company's data is separated from every other company's at the database level, and each user sees only what their role allows. Access by our own team is limited to what is needed to run and support the service. No system is perfect; if we ever learn of a breach that creates a real risk of harm to you, we will tell you and the Office of the Privacy Commissioner of Canada as the law requires. Where a security incident materially affects a customer's data, we also tell that customer without undue delay. ## 10. Your choices and rights You can, at any time: - Ask what we hold about you and receive a copy. - Correct anything that is inaccurate. - Withdraw consent to marketing, or to any optional use you agreed to on a form. - Ask us to delete your information, which we will do unless we need to keep it to complete something you asked for or to meet a legal obligation. - Control cookies and analytics through your browser settings, described in section 11. Write to info@lanexa.io or call (888) 777-1672 . We answer within thirty days. If you are not satisfied with our answer, you may contact the Office of the Privacy Commissioner of Canada . Residents of Quebec have additional rights under Quebec's private-sector privacy law, and we honour them. ## 11. Cookies and similar technologies The website and application use a small number of cookies and browser storage entries: - Needed to work : a security cookie set by Cloudflare to tell people from automated traffic, your sign-in session in the application, and a browser setting that remembers your light or dark theme preference. - Analytics : identifiers set by Google Analytics through Google Tag Manager, by Cloudflare Web Analytics, and by Cygnik Tech's analytics service, used to count visits and understand how pages are used. You can block or delete cookies in your browser at any time; the site will still work, though we will not be able to remember your preferences. Browsers that send a "do not track" or global privacy control signal are treated the same as any other, because there is no consistent standard for honouring them, but the controls above apply to everyone. ## 12. Children Lanexa is a business product. We do not knowingly collect information from anyone under 18, and we will delete it if we learn we have. ## 13. Changes to this policy When we change this policy we update the date at the top of this page. If a change affects how we use information you have already given us, we will tell you before it takes effect, by email where we have your address. ## 14. Contact Cygnik Tech, privacy questions for Lanexa Suite 400 – 1940 Eglinton Ave E, Toronto, ON M1L 4R1, Canada info@lanexa.io · (888) 777-1672 --- ## Accounting Desk — Lanexa TMS URL: https://lanexa.io/product/accounting-desk Summary: The Lanexa Accounting Desk: batch-invoice delivered loads, cut pay runs, work collections, clear held bills, read the income statement and close the month. # Accounting Desk The month's money work, in batches. Every other money screen works one record at a time. Start free trial See plans app.lanexa.io ## What it does - Invoice every delivered load See every delivered load with no invoice, tick them and invoice them in one pass. Each becomes a real invoice with the same numbering, POD check and duplicate guard as Billing; a load that cannot be invoiced is listed with its reason, and the rest carry on. - Cut a pay period for every driver Set your pay calendar — weekly, every two weeks, twice a month or monthly — then create a draft settlement run for every driver with pay rules in force, and calculate them all. Drivers already covered are skipped with the reason. Approval and payment stay one run at a time, because each one is a person's pay. - Collections as a worklist Every overdue invoice, worst first, with its reminder stage and the reason for it. Copy a ready-written reminder, record a promise to pay that pauses the ladder, and note why a customer is holding payment. Nothing is sent automatically. - Payables and held bills Payables aged into current, 1–30, 31–60, 61–90 and 90-plus days, a queue of bills that came in above their rate confirmation, and every open bill oldest first. Accept a difference with a written reason, then approve. - Income statement and month-end Revenue, expenses and net income for any date range, month by month, read from the general ledger's posted documents. Soft-close a month to stop routine edits or hard-close it to lock it; reopening needs a written reason. - Hand-offs to the bureau and QuickBooks Export a payroll bureau file with each driver's name, pay breakdown and GL code, as Excel or CSV. Push recorded customer payments into QuickBooks Online against invoices already there, one at a time or all at once. ## The detail, when you want it Everything live in Accounting Desk 11 - Works one company at a time, because money does - Buttons you cannot use are disabled and say which permission is missing - Per-load results appear as the invoice batch runs - Credit-limit warnings shown on the batch, never blocking it - Eight recent pay periods to choose from - Reminder stages: gentle, firm, final, promise pending, promise broken - Days overdue and the amount outstanding in each invoice's own currency - Six aging tiles with amounts and bill counts - An income statement note on what the figures cover - A count of payments not yet in QuickBooks - Every batch action recorded in the activity log Which plan includes it The Accounting Desk is on Start and up. On Start, batch invoicing, collections, the pay run, the payables queue, month-end close, the payroll export and the QuickBooks payment push all work. The income statement reads the general ledger, which is on Fleet and up. Compare plans How we count 182 live capabilities of 189 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### Is the Accounting Desk a second set of books? No. It adds queues, not numbers. Batch invoicing makes the same call as Billing's Create invoice button, collections uses the same reminder ladder, and the close controls are the same ones on the Billing screen, so the desk cannot disagree with the modules behind it. ### Can I approve every driver's settlement at once? No, and that is deliberate. The desk creates and calculates a period's runs for every driver in one go, but approval and payment stay one run at a time on Payroll, because each one is a person's pay. ### Which plan includes the Accounting Desk? Start and up. Every tab works on Start except the income statement, which reads the general ledger and is on Fleet and up. Works with Billing Payroll Accounts Payable Ledger ## Book the load. The rest follows. Start free trial See plans --- ## Accounts Payable — Lanexa TMS URL: https://lanexa.io/product/accounts-payable Summary: Accounts payable in Lanexa: carrier bills checked against the rate confirmation, approval kept separate, payments recorded and pushed to QuickBooks. # Accounts Payable Pay partners what you agreed, once. Accounts Payable is the money-out desk. Start free trial See plans app.lanexa.io 1 - 1 Approval kept separate from payment ## What it does - Held when it is above the rate con Picking the load captures the agreed rate. A bill that comes in above it is held and cannot be approved until someone with approval rights accepts the difference with a written reason, recorded with their name — wherever the approval is attempted. - Entering and approving are separate A bill moves from draft to pending to approved to paid. Approving is its own permission, and the database refuses an approval from a role that does not hold it. Three days after approval the bill's financial fields freeze; a later change needs a written reason. - Partner bills arrive on their own When an interlined load is delivered and its POD is on file, the partner carrier's bill is created for you at the agreed buy rate, pending approval, with their payment terms, quick-pay offer and any factoring notice in the notes. - Partner money kept apart A separate Partner Payables tile shows money you have collected for loads a partner hauled and have not yet paid out, so it is never mistaken for working capital. - Payments that cannot overpay Record a cheque, ACH, wire, card or cash payment against an approved bill. A part payment keeps the balance open, a short payment takes a reason, an amount above the balance is refused, and the bill turns paid when it is settled in full. - Know who you are paying Link a bill's typed vendor name to a carrier record once, and every other bill from that exact name follows. The carrier register shows each party's latest FMCSA answer. ## The detail, when you want it Everything live in Accounts Payable 12 - Money tiles for total payable, pending approval, approved and paid - Status tabs and a sortable register with per-currency totals - Charge lines coded to your chart of accounts - Bills in US or Canadian dollars, with the exchange rate stamped at the issue date - The carrier's invoice, POD and receipts attached to each bill - One-way push to QuickBooks Online as a Bill, without creating duplicates - Payables aged in five buckets on the Accounting Desk - A queue of held bills with Accept difference on the Accounting Desk - Excel or CSV export of the filtered register - Deleting a bill reverses its ledger postings and is logged with your name - Each bill and each payment written onto the load's timeline - Links from a ledger posting straight to its bill Which plan includes it Accounts payable — bills, approval, payments, the rate-confirmation check and the Accounting Desk payables queue — is on Start and up. QuickBooks Online push is on Start and up. Partner bills arrive automatically where Interline is included, on Fleet and up, and approved bills can be read in the general ledger on Fleet and up. Compare plans How we count 217 live capabilities of 225 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### What happens when a carrier bills more than the rate confirmation? The bill is held. It cannot be approved from any screen until someone with approval rights accepts the difference and says why, and that reason stays on the bill with their name. Held bills are listed together on the Accounting Desk. ### Does Lanexa pay the carrier? No. You pay the carrier the way you do today — cheque, ACH or wire — and record the payment against the bill with its reference. Lanexa keeps the balance, the status and the history. ### Do carrier bills go to QuickBooks? Yes, on Start and up. A bill is pushed one way into QuickBooks Online as a Bill, with the vendor found or created and an existing matching bill adopted rather than duplicated. Changes made in QuickBooks do not come back to Lanexa. Works with Accounting Desk Interline Ledger Billing ## Book the load. The rest follows. Start free trial See plans --- ## Activity — Lanexa TMS URL: https://lanexa.io/product/activity Summary: Lanexa Activity: an append-only, tamper-evident trail of who changed what, from what and when — filtered by person, module and date, exported to CSV. # Activity Who changed what, from what, and when. When someone asks who changed a delivery date, who took a driver off a run or who gave the new bookkeeper access, the record itself only shows how it looks now. Start free trial See plans app.lanexa.io 1 2 - 1 Who changed what, from what, and when - 2 A tamper-evident trail you can check ## What it does - Recorded without anyone remembering to Every create, update and delete on loads, trips, invoices, payments, carrier bills, drivers, vehicles, documents, company settings and dozens more is written with a before and after of each changed field. A save that changes nothing writes nothing. - Tamper-evident by design The trail can only be added to, and an administrator can run a check that reports any altered, deleted or out-of-order entry, so any alteration is detectable. - Unverified is labelled unverified A change made by a signed-in person carries the identity from their sign-in. Events reported by the browser carry only a claim, so they are marked Unverified and hidden by default; only an administrator can switch them on. - Each role reads its own part Administrators and controllers read the whole trail. Accounting reads the money part — invoices, payments, bills, settlements, driver pay and the ledger — and Safety reads the compliance part. The narrowing happens before anything is fetched, and the header says which part you are reading. - Find one change fast Filter by team member, module, action — created, updated, deleted or refused — free text such as a probill number, and a date range. Expand any line for the full before and after, or start from the activity panel on a load or a trip. - Take the evidence with you Export the filtered trail to CSV, in the same order as the screen, with the full date and year on every line. Exporting the trail is itself recorded, and the same trail runs as the Activity / Audit Log report in Reports. ## The detail, when you want it Everything live in Activity 12 - One plain-English sentence per event: who, what changed from what to what, and when - The three most important changed fields shown inline - Anything that looks like a password or key redacted from the detail - Refused changes recorded as warnings, with a coloured edge - Events today, events this week and the week's busiest person at a glance - Ordered by when things happened, not when they were written - Load more without skipping or repeating entries - Refreshes every 60 seconds while the tab is open - The last 20 events for one load or trip, on the record itself - The company named on every line when you view all companies - A Settings tab listing deletions, restores and permission changes - A link from a record's panel that opens the full trail already filtered Which plan includes it Activity and the Audit Trail tab in Settings are on Start and up. Opening them needs the audit permission, which the Company Administrator, Controller, Accounting and Safety & Compliance roles hold by default. The chain check and the Unverified switch are for administrators. On Solo, changes are still recorded; the Activity screen is not part of the plan. Compare plans How we count 68 live capabilities of 80 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### Can the activity trail be altered? No. Entries cannot be edited or deleted through Lanexa, and the administrator's check reports any alteration made to the stored data. The trail is tamper-evident: any alteration is detectable. ### Is every entry tied to a named person? Changes made by a signed-in person carry that person's identity, taken from their sign-in rather than from the browser. Events the browser reports about itself can only claim who sent them, so they are marked Unverified and hidden unless an administrator turns them on. Automatic events are labelled System. ### Who can read the activity trail? People whose role includes the audit permission. Administrators and controllers see everything; the Accounting role sees the money part and Safety & Compliance sees the compliance part. Activity is on Start and up. Works with Reports Dashboard Settings Loads ## Book the load. The rest follows. Start free trial See plans --- ## Analytics — Lanexa TMS URL: https://lanexa.io/product/analytics Summary: Lanexa Analytics: seven boards — revenue, operations, profitability, customers, receivables and fuel — each number computed one way, showing its coverage. # Analytics How the business is doing, counted one way. Analytics is the board you open to ask how the business is really doing — and to get the same answer twice. Start free trial See plans app.lanexa.io ## What it does - Seven boards, one arithmetic Executive Summary, Revenue, Operations, Profitability, Customers, Financial and Fuel, over the last 7 days, 30 days, 90 days, a year or all time. Receivables and overdue are never narrowed by the window, so the oldest debt cannot be filtered out of the view built to surface it. - Every number shows its coverage A headline figure arrives with how many of your records it covers — for example, how many loads carry a captured cost. Where the data is thin you see a dash and what is missing, never a zero that looks like an answer. - Margin you can believe Margin is computed only over loads that carry a cost — carrier bills and driver pay included — with each cost converted at its own document's booked exchange rate. Loads without a cost are excluded and counted, not scored at 100% margin. - The losing loads first The Profitability board lists the 50 worst-margin loads first, beside lane profitability with rate per mile, margin and how many of each lane's loads carry a cost — because a profitability screen exists to find the loads that lose money. - Receivables, one definition Open receivables, genuinely overdue money and real DSO — the average days from issue to payment — use the same definitions as Billing and the Dashboard, with AR aged into current, 1–30, 31–60, 61–90 and 90+ days and the most urgent invoices listed. - Fuel measured against your own fleet Fuel spend, average price and cost per truck; receipts paid more than 15% over your own fleet's average in the same jurisdiction; and your IFTA position by jurisdiction — share of miles against share of fuel bought, with the tax per gallon. ## The detail, when you want it Everything live in Analytics 12 - Revenue, loads, revenue per mile, margin % and on-time delivery on one summary - Change against the previous equal period, with sparklines - The quote funnel from created to converted, with win rate over resolved quotes - Top 10 customers, lanes and equipment types by revenue - Loads by status and by month, fleet status and driver rankings - Invoiced and booked-but-not-billed figures for your top 25 customers - Customer retention by month - Any chart switched between bar, line, area, pie, donut and horizontal bar — remembered per chart - The board and window kept in the link, so a shared URL opens the same view - Money boards withheld in words for roles without money visibility — withheld, not zero - A sales role still gets a customer ranking by volume, with the money columns removed - Revenue, profitability and outstanding-invoice CSV exports, blank where a value is unknown Which plan includes it Analytics is on Start, Fleet and Enterprise; it is not part of Solo. Inside the board, what each person sees follows their role: the money boards need money visibility, and the CSV exports need export permission. Compare plans How we count 105 live capabilities of 112 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### Why do some numbers show a dash instead of a zero? A dash means the data is not there yet — for example, loads with no captured cost — and the tile says what is missing. Lanexa shows how many records each figure covers instead of turning a gap into a zero that looks like a real result. ### Can a dispatcher see revenue and margin in Analytics? Only if their role includes money visibility, which the dispatcher role does not by default. Without it, the Revenue, Profitability, Financial and Fuel boards show a plain refusal, money tiles read Restricted, and the Customers board falls back to a ranking by load volume. Exporting money needs a separate export permission. ### Does the date window change the receivables figures? No. Open receivables and overdue are balance-sheet figures, so they always cover your whole book; the window narrows revenue, volume and the other period figures. Works with Reports Dashboard Billing Customers ## Book the load. The rest follows. Start free trial See plans --- ## Billing — Lanexa TMS URL: https://lanexa.io/product/billing Summary: Invoicing in Lanexa: delivery writes the draft invoice with destination tax and fuel surcharge, then send, collect, correct, factor and close the month. # Billing Delivered today, invoiced today. Most invoices in Lanexa are never typed: marking a load delivered writes the draft invoice in the same transaction, with sales tax from the destination province and your customer's fuel surcharge. Start free trial See plans app.lanexa.io 1 - 1 Push invoices to QuickBooks Online Inside an invoice ## What it does - Delivery writes the invoice Marking a load delivered stamps the delivery and writes a draft invoice in one transaction, with the next number in your sequence, tax resolved from the destination province and your customer's fuel surcharge priced from their schedule. If a required POD or document is missing, the invoice waits and the reason is recorded. - No delivered load left unbilled A standing banner counts delivered loads with no invoice, and the Uninvoiced tab creates one in a click, flagging loads whose paperwork is incomplete. An invoice created with no tax rule for its destination says so plainly before it is sent. - Send the whole packet Email the invoice with its bill of lading and proof of delivery — optionally combined into one PDF — plus up to eight catalogued documents. An exact copy of what was sent is archived, so a reprint can always be told apart from the original. - Detention you would otherwise lose A radar compares real dock times against each customer's free hours and hourly rate, and bills the detention in one click. Confirmed detention and charges quoted to the customer ride onto the next invoice automatically. - Collect, correct, close Age receivables by customer and currency, print statements, and draft reminders that go gentle, firm and final — nothing is sent automatically. Voids and credit memos need a written reason, financial fields freeze three days after an invoice is committed, and a closed month stays closed. - Factoring built in Record your factor once, and invoices for customers with a notice of assignment carry the factor's remit-to from the moment they are created. Submit a schedule of accounts, mark it funded at the advance and fee, charge back an item, and see what the factor still needs before you submit. ## The detail, when you want it Everything live in Billing 12 - Outstanding and overdue totals at the top of the invoice book - Status tabs, an aging tab and per-currency footer totals - Invoice numbers from your own template, assigned by the server - Build an invoice by hand from freight, accessorial and fuel-surcharge lines - Payments by cheque, ACH, wire, card or cash, with short-pay reason codes - Credit memos cross-referenced to the invoice they correct - A void refused on a paid or part-paid invoice - Customer statement PDFs per customer and currency - Invoice PDFs in French or English (Québec Bill 96) - Excel or CSV export of the invoice book - Every invoice and payment written onto the load's timeline - One-way push of issued invoices to QuickBooks Online Which plan includes it Invoicing is on every plan, including Solo: automatic invoices on delivery, the invoice book, sending with the document packet, payments, voids and credit memos, collections and statements, detention capture and factoring. Solo sends up to 50 document emails a month. Batch invoicing, month-end period locks, the EIA-indexed fuel surcharge and QuickBooks Online push are on Start and up. Compare plans How we count 180 live capabilities of 182 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### Do I have to create invoices by hand? Usually not. Marking a load delivered writes a draft invoice in the same transaction, with tax from the destination province and the customer's fuel surcharge; you review and send it from Billing. If the customer requires a POD or other documents that are not on file, the invoice waits and the activity log says exactly why. ### How do customers pay their invoices? Customers receive the invoice and its paperwork by email, and you record the payment when it arrives, with its cheque, ACH, wire or card reference. ### Does Billing connect to QuickBooks? Yes. On Start and up, issued invoices go into QuickBooks Online, and the Accounting Desk sends the payments recorded against them. Works with Loads Customers Documents Accounting Desk ## Book the load. The rest follows. Start free trial See plans --- ## Compliance — Lanexa TMS URL: https://lanexa.io/product/compliance Summary: IFTA in Lanexa on every plan: mileage sources compared, gap checks, a filing pack and Audit-Armor report, plus accident, inspection and driver-file records. # Compliance The records an auditor asks for. Compliance is the module a carrier is audited on. Start free trial See plans app.lanexa.io 1 - 1 Five steps from miles to the filing pack Zoom: every jurisdiction ## What it does - A full IFTA quarter, start to finish Five stages: choose the mileage source, run the checks, calculate, review and lock, then export the filing pack. Due dates follow the IFTA calendar, the tax-rate matrix is fetched from IFTA Inc. or pasted in, Canadian per-litre and US per-gallon rates are converted correctly, and surcharge and carbon tax stay separate lines. - Know where every mile came from Mileage can come from your recorded routes or manual entry on every plan; PC*MILER on your own key adds a source on Start and up, and distance from a connected ELD on Fleet. Compare sources side by side with a variance column, see at every stage which one the numbers came from, and be warned before adding sources together would double-count miles. - Checks before you file Each quarter is checked for fuel bought where no miles were recorded, miles with no fuel receipts, a fleet MPG outside a plausible band, trips with no located stops, and unverified receipts. The checks advise rather than block, and every finding carries into the Audit-Armor report. - Filed means frozen Marking a quarter filed freezes its amounts. An amendment asks why, and writes the reason and the pre-amendment totals into the quarter's notes. Exports include the quarterly return, the Audit-Armor report and a per-account filing pack, as CSV or as a PDF on your letterhead. - Incidents and the testing clock Record a crash with its injuries, police report, insurer and claim, and attach evidence. Live countdowns show the post-accident alcohol and drug testing windows of 8 and 32 hours, and each accident is ruled onto or off the three-year DOT accident register, which exports as CSV or PDF. - Driver files and inspections Keep each driver's qualification file as a checklist with renewal dates, log previous-employer inquiries against their 30-day clock, and see every licence, medical, FAST card and travel document due to expire. Record roadside inspections with violations by CSA BASIC and DataQ status, and keep DVIR records for trucks and trailers. ## The detail, when you want it Everything live in Compliance 12 - Several IFTA accounts per company, each with its own trucks - A per-quarter mileage source that overrides the company default - Fuel receipts verified one by one, with an option to leave unverified fuel out - A preview of the calculation before anything is saved - A per-jurisdiction table of miles, gallons, tax, surcharge and carbon - Totals kept per currency, beside the converted figure - Tax-rate periods tagged with where the rates came from - A written statement in every export that nothing has been filed - The DOT accident register exportable even for an empty period - Previous-employer inquiries with a live 30-day clock - A credential expiry board for licences, medicals, travel documents, FAST cards and TDG - An Ontario facility-audit profile showing where a file falls short Which plan includes it The complete IFTA workspace — quarters, mileage sources and manual entry, IFTA accounts, tax-rate tables, the filing pack and the Audit-Armor report — is on every plan, including Solo. PC*MILER mileage on your own key is on Start and up, and distance from a connected ELD is on Fleet. Incidents, the DOT accident register, driver qualification files, inspection and DVIR records and the safety queue are on Start and up. Compare plans How we count 342 live capabilities of 386 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### Is IFTA included on the Solo plan? Yes. The complete quarterly fuel-tax workspace is on every plan, including Solo: quarters, mileage sources and manual entry, receipt verification, tax-rate tables, the quarterly return, the filing pack and the Audit-Armor report. Fuel tax is never held back to push an upgrade. ### Where do the IFTA miles come from? You choose, for the company and for each quarter. Miles can come from your recorded routes or manual entry on every plan, from PC*MILER on your own key on Start and up, or from a connected ELD on Fleet. The sources sit side by side with a variance column, the chosen one is shown at every stage, and Lanexa warns you before adding sources together would double-count miles. ### Does Lanexa file my IFTA return? No. No jurisdiction offers system-to-system IFTA filing, so nothing is submitted from Lanexa. You get a ready-to-file quarterly return, a per-account filing pack and the Audit-Armor report, and you enter the return in your base jurisdiction's portal. Works with eManifest Documents Drivers Fleet ## Book the load. The rest follows. Start free trial See plans --- ## Customers — Lanexa TMS URL: https://lanexa.io/product/customers Summary: Customers in Lanexa: one record per shipper, broker and carrier, with contacts, credit limits, FMCSA checks and what they owe, worked out from live invoices. # Customers Every shipper, broker and carrier, written down once. Customers holds every outside party you deal with — the shippers and brokers who pay you, and the carriers who haul for you — once, in the place dispatch, billing and the border desk all read. Start free trial See plans app.lanexa.io ## What it does - What they owe, from real invoices Open receivables, days to pay and a credit verdict — OK, near limit, on hold or no limit — are recomputed from live invoices every time, never read from a stored figure that drifts. Booked rates are labelled as booked, never as revenue. At the limit, a red banner sits on every tab of the customer's record. - Credit checked at booking On Start and up, booking a new load for a customer at or over their credit limit is refused. Someone who can edit billing may tick "book anyway", and the override is recorded with the open balance, the limit and the percentage used. Editing an existing load is never blocked. - Check them against the FMCSA register Look a broker or carrier up in the U.S. FMCSA register by USDOT or MC number, or by legal name when you have neither. You pick the right company; Lanexa saves its USDOT and shows authority, safety rating, out-of-service status and fleet size, with the date you checked. - Everyone at the customer, by what they handle Name each contact with a title, email and phone, tag what they handle — invoices, dispatch, customs and more — and make one the primary in a click. Everyone can see who should get the invoice and who should get the delivery notice. - Paperwork before the invoice On Start and up, require a signed POD, or a named list of documents such as a BOL and a scale ticket, before a customer's invoice can be raised. When a load is delivered without them, the delivery still records and the invoice waits, with the missing document named in the activity log. - A fuel surcharge that tracks diesel On Start and up, set a customer's surcharge in cents per mile or percent of linehaul, pegged to the U.S. EIA weekly diesel index with your own base price and brackets. Preview what it bills against this week's index before you save; after that it prices itself on each invoice. ## The detail, when you want it Everything live in Customers 12 - Customers, brokers and carriers in one book, with type tabs and live counts - Search by name, contact or city; sort by loads or booked rates - MC and USDOT badges on brokers and carriers - Payment terms, a terms override and a credit limit in its own currency - Detention free hours and an hourly rate per customer - Find likely duplicates, preview what moves, then merge - A health score with the signals behind it - Every lane a customer ships, with average rate and margin where cost is captured - One activity stream: loads, invoices, documents, notes and alerts - Customer 360: money, aging by due date, on-time delivery and lanes on one page - Import brokers from a CSV file - Delete a customer and restore it; nothing attached to it is lost Which plan includes it The customer book — records, contacts, payment terms and FMCSA checks — is on every plan, including Solo, with 20 FMCSA lookups a day (100 on Start, 500 on Fleet and Enterprise). The credit gate at booking, required-document rules, the diesel-indexed fuel surcharge, Customer 360, health scores and lane history, and duplicate merge are on Start and up. Compare plans How we count 204 live capabilities of 212 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### Can Lanexa stop us booking more loads for a customer who is behind on paying? Yes, on Start and up. Set a credit limit on the customer; once their open balance reaches it, a new load for them is refused at booking. Someone who can edit billing may override it, and the override is recorded with the balance, the limit and the percentage used. Editing an existing load is never blocked. ### How do the FMCSA lookups work? From any customer, broker or carrier record, check the U.S. FMCSA register by USDOT or MC number, or search by legal name when you have neither. You choose the matching company; Lanexa saves the USDOT and shows authority, safety rating, out-of-service status and fleet size. Solo includes 20 lookups a day, Start 100, Fleet and Enterprise 500. ### Can a customer require a POD before we invoice them? Yes, on Start and up. Tick "require POD before invoicing", or list the documents they need. When the load is marked delivered without them, the delivery still records, no invoice is written, and the activity log names what is missing. Works with Quotes Loads Billing Documents ## Book the load. The rest follows. Start free trial See plans --- ## Dashboard — Lanexa TMS URL: https://lanexa.io/product/dashboard Summary: Lanexa Dashboard: active loads, paid and open revenue, uninvoiced loads, missing paperwork, expiring credentials, border waits and weather on one screen. # Dashboard What slipped through a crack, on the first screen. The Dashboard is the screen a carrier opens first every morning: are we moving, are we getting paid, is anything about to lapse, has anything fallen through a crack. Start free trial See plans app.lanexa.io ## What it does - Money you forgot to bill The Uninvoiced Loads tile counts delivered work that was never invoiced and turns amber when there is any. For anyone whose role can open Billing, it links straight to the list that fixes it. - Paperwork before it costs you The Missing Documents radar counts loads whose proof of delivery is late or whose billed detention or lumper charge has no evidence, shows the worst three and links to the full worklist — the same engine the Documents module uses, so the count and the list agree. - Nothing lapses quietly Driver licences and medicals, truck insurance and safety certificates due within 30 days — red under 15 — plus the company's bond, SCAC and insurance renewals on a 90, 60, 30 and 7-day ladder, with an alert when a renewal date was never entered. - The road outside Live CBP and CBSA commercial booth waits at your home crossings, refreshed every 30 minutes; storm warnings from the US National Weather Service and Environment Canada for where you are; this week's US diesel index; and today's Bank of Canada CAD/USD rate. - A home page for each job Accounting roles land on money in and money out, Safety on accidents, credentials and inspections, a driver on their own loads, documents and pay, and a Solo operator on Today. Each person can choose where they land, per company. - Today, for a one-truck operator What is on the road now; what you are owed — delivered-but-unbilled and unpaid in one list; fuel receipts still to verify; anything expiring in the next 60 days; and earned per mile against cost per mile once your miles and the truck's monthly fixed costs are entered. ## The detail, when you want it Everything live in Dashboard 12 - Active loads, with pending and delivered counts - Paid revenue in your home currency, overdue invoices and open receivables - Revenue and receivables masked for roles without rate visibility - Drivers active and available; trucks in use, available and in maintenance - Paid versus outstanding revenue by month - The ten newest events in the company, updating live - The five newest loads, with a Create a load prompt when there are none - A setup checklist that ticks itself as each step is really done - Overdue invoices aged 1–30, 31–60, 61–90 and 90+ on the Accounting home - Carrier bills above the rate confirmation flagged on the Accounting home - Post-accident alcohol and drug test clocks on the Safety home - The page updates itself as loads, drivers, trucks and invoices change Which plan includes it The operations dashboard, the border-wait, weather, diesel and exchange-rate strip, and the Today home are on every plan, including Solo. The Safety home is on Start and up. Hours-of-service warnings appear where a connected Samsara or Geotab ELD, a Fleet feature, reports driving time. Compare plans How we count 102 live capabilities of 109 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### What does the Uninvoiced Loads tile count? Loads that have been marked delivered — or later — with no invoice against them. It turns amber when there are any, and for anyone whose role can open Billing it links straight to the uninvoiced list. ### Does the Dashboard show drivers' hours? Yes, where a Samsara or Geotab ELD is connected, a Fleet feature. Driving time comes straight from the device. ### Can I get the morning picture by email? On Fleet and Enterprise, the AI daily brief emails a summary of the business at the hour you choose, in your own timezone, and it does not send twice. If you belong to several companies you choose one email per company, one email with a section per company, or one combined. Works with Analytics Billing Documents Compliance ## Book the load. The rest follows. Start free trial See plans --- ## Documents — Lanexa TMS URL: https://lanexa.io/product/documents Summary: Documents in Lanexa: file BOLs, PODs and rate confirmations against the right load, ask for missing paperwork with a no-login link, and share files safely. # Documents The proof that gets you paid. A carrier gets paid for proving it moved the freight: the signed POD, the bill of lading, the rate confirmation, the lumper receipt. Start free trial See plans app.lanexa.io ## What it does - One document, every record it touches File a document once and link it to the load, invoice, trip, driver, truck or customer at the same time, so the signed BOL is findable from all of them. Every file is typed from a catalogue of 49 trucking document types in nine categories, and stamped with who added it, through which channel and when. - Driver photos wait for a person Photos a driver sends on a load's text or WhatsApp thread are catalogued and land in a review queue. Someone picks the type — BOL, POD, lumper receipt — links the load if it is not already attached, and assigns it in a click. Nothing is classified or filed automatically. - Ask for it with a link Send a no-login link asking for one named document on one load. The shipper, broker or driver opens it on a phone, takes a photo that is compressed before it leaves the phone, and the file lands on the load with the request marked fulfilled. Links expire after 7, 14 or 30 days. - Share one file, not your system Give an insurer or a factor a read link to exactly one document, valid for 7, 30 or 90 days. You see how many times it was opened and can revoke it at any time; the recipient passes a bot check and gets a download link that lasts one hour. - The Doc Radar A worklist of loads missing required paperwork, riskiest and oldest first. It flags detention or lumper charges billed with no proof on file, ages a missing POD from the real delivery time, and lets you request the document from the row. The same radar sits on the Dashboard. - Paperwork that releases the invoice For customers who will not pay without paperwork, set the documents they require. When a load is marked delivered, the POD and the required packet are checked; if something is missing, the draft invoice waits and the reason is recorded, while the delivery itself still goes through. ## The detail, when you want it Everything live in Documents 12 - Search by file name, load number, probill or document type - Filters for category, type, channel, origin, verified, uploader and attached record - Documents grouped under their load, with required-document chips per load - Inline preview for images and PDFs - Identical files detected and never stored twice - Generated invoices, BOLs, PODs, rate confirmations and load summaries file themselves - A regenerated document supersedes the earlier version instead of duplicating it - Invoices, BOLs and PODs in French or English (Québec Bill 96) - A POD cannot be generated or filed before the load is delivered - A keep-until date on each document, with a warning once it has passed - Deleted documents restorable from a Deleted view - Document compliance and document provenance reports Which plan includes it The document library, search, the review queue, request links, share links, the Doc Radar and generated PDFs in French or English are on every plan, including Solo. Required-document rules per customer are on Start and up. Driver photos reach the review queue from driver texts on Start and up, or from WhatsApp with the add-on. Compare plans How we count 249 live capabilities of 258 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### How are driver photos filed? A photo a driver sends on a load's thread is catalogued and waits in the review queue, where a person picks the type, BOL or POD, and assigns it to the load in a click. ### Can a shipper or broker send me a document without an account? Yes. Create a request link for one named document on one load and send it however you like. They open it on a phone, take or pick the file, and it is filed against that load. Each link is fulfilled once and expires after 7, 14 or 30 days. ### Can Lanexa produce invoices, BOLs and PODs in French? Yes. Set the document language to French in Settings and generated invoices, bills of lading and proofs of delivery print in French, for Québec's Bill 96. It is available on every plan, including Solo. Works with Loads Billing Messages eManifest ## Book the load. The rest follows. Start free trial See plans --- ## Drivers — Lanexa TMS URL: https://lanexa.io/product/drivers Summary: Drivers in Lanexa: licences, medicals and border documents with expiry tracking, time off dispatch can see, and the driver qualification file as one PDF. # Drivers The paper that keeps each driver legal, watched. A driver's right to haul is made of paper that expires — licence, medical, travel document, FAST card, dangerous-goods certificate. Start free trial See plans app.lanexa.io ## What it does - Expiry dates at a glance Licence and medical expiry are required on every driver, and each row shows them as a green, amber or red dot — amber inside 30 days, red once expired. Credentials expiring within 30 days surface on the dashboard, and Driver 360 lists every expiry worst first. - Credentials with the scan attached File thirteen kinds of credential with the number, issuing authority, dates and a scan. Scans are stored privately and open through a link that expires after an hour, and each one shows who filed it and who last edited it. - Ready for the border Keep citizenship, the travel document (fourteen types), FAST card and TDG certification, each with its expiry, on the driver. Driver 360 turns them into readiness chips — FAST, travel document, TDG, US medical and Clearinghouse — before a cross-border load. - The DQ file, worked out and printed On Start and up, the driver qualification checklist — application, previous-employer inquiries, road test, driving record, annual review and, for US work, the Clearinghouse query — is worked out from what is on file, with a gap count and next due dates. Print the whole file as one PDF packet. - Time off dispatch can see Book vacation, sick days or other leave on the driver. The roster counts who is on leave today, and when a dispatcher picks a driver who is on leave, Lanexa lists them last and asks before assigning them anyway. - A default truck, in one step Assign a driver's default truck and Lanexa releases the previous truck to available and marks the new one in use in the same step, so a truck is never left half-assigned. ## The detail, when you want it Everything live in Drivers 12 - The roster as a dense table or cards - This month's miles and revenue per driver, revenue masked for roles without rate visibility - Previous-employer inquiries tracked under the DQ checklist - Employment dates, driving abstract date and points - A preferred channel on each driver: WhatsApp, SMS or email - Driver 360: loads, miles and on-time delivery for any date range - Driver 360: gross pay, deductions, net pay and pay per mile - Driver 360: the safety record from the accident register - Export a driver's loads to CSV - A read-only summary of the driver's pay package from Payroll - Lifetime movement history on the driver - Delete a driver and restore them; their loads and pay history stay Which plan includes it The roster, credentials and expiry tracking, time off and default-truck assignment are on every plan, including Solo. Driver 360, driver qualification files and movement history are on Start and up. Hours-of-service clocks come from a connected Samsara or Geotab ELD, a Fleet feature. Compare plans How we count 68 live capabilities of 91 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### Does Lanexa track hours of service? Yes, from your ELD. On the Fleet plan, connect a Samsara or Geotab account and the driving, on-duty and cycle clocks are read straight from the device. ### Do my drivers need an app? No. Drivers work from links and messages in a phone browser; there is nothing to install. Each driver's record holds their preferred channel — WhatsApp, SMS or email. ### Can I print a driver's qualification file for an audit? Yes, on Start and up. The DQ packet builds one PDF with the checklist, the driver's credentials, their documents and their accident record, and the download is logged. Works with Fleet Compliance Payroll Trip Board ## Book the load. The rest follows. Start free trial See plans --- ## eManifest — Lanexa TMS URL: https://lanexa.io/product/emanifest Summary: Border Desk in Lanexa prepares ACE and ACI crossings, ready to file: readiness checks, PARS and PAPS numbers, driver paper and the customs broker loop. # eManifest Every crossing ready before the booth. A truck that reaches the booth before its manifest is accepted does not cross. Start free trial See plans app.lanexa.io 1 - 1 Readiness checked before the truck rolls ## What it does - One checklist instead of five screens The driver's travel documents, the truck's VIN and plate, each load's cargo details, your SCAC and CBSA carrier codes and the customs broker come together against one trip. The crossing gets a readiness score from 0 to 100%, and every failed item links to the screen that fixes it. - Southbound and northbound, checked differently ACE into the US asks for crew identity for everyone in the cab and rejects vague cargo descriptions. ACI into Canada asks for no driver data but holds strict control-number formats and a 300-character description limit. Each crossing is checked against its own direction's rules. - The one-hour clock Every crossing carries a countdown to the moment its manifest must be accepted, one hour before arrival. It turns amber as the deadline nears and red inside the window, and dispatch is alerted as the truck gets close without an accepted filing. - The customs broker loop Send the broker a pre-written packet with the PARS or PAPS number, route, commodity, weight, piece count, port and ETA, with the load's commercial invoice and BOL attached. Track each shipment from packet sent to acknowledged to entry on file, so the driver does not commit to the port before the broker is ready. - Paper the driver carries Print a lead sheet with a scannable barcode, PARS and PAPS label sheets, and a driver crossing packet with an at-the-booth checklist for the direction being crossed. Or send the packet to the driver's phone as a 30-day link that you can revoke from Documents. - Ready to file The Filing Assistant lays out every value the ACE or CBSA eManifest portal asks for, in the portal's own order, with a copy button per field and per section. Mark the crossing filed, and record accepted, held and released as the portal reports them. ## The detail, when you want it Everything live in eManifest 12 - Draft, filed, accepted and needs-attention counts at the top of the desk - Direction and status filters, plus search by trip, port, probill or control number - The live booth wait at the crossing's port on every row - A warning that lists cross-border loads with no customs broker - ACE trip numbers and ACI conveyance references reserved in one click and never reused - Shipment control numbers derived from the probill in one click - Crew identity checked only southbound, where ACE requires it - Vague cargo descriptions flagged before the portal rejects them - Empty crossings released straight from draft - A filing history of every status change, who made it and when - Released crossings written onto each load's journey - A paper-fallback playbook for CBSA outages on northbound crossings Which plan includes it Border Desk — crossings, readiness checks, conveyance and control numbers, the Filing Assistant, driver paper and the customs broker loop — is on Fleet and up. Live CBP and CBSA border wait times are on every plan, including Solo. Your SCAC and CBSA carrier codes and the customs-broker directory are kept in Settings from Start. Compare plans How we count 273 live capabilities of 283 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### How does Lanexa help me file my ACE or ACI eManifest? Border Desk prepares the whole crossing, ready to file: the checked data, the conveyance and control numbers, the driver's paper and the broker's packet. The Filing Assistant lays every value out in the ACE or CBSA eManifest portal's own order with copy buttons, and you mark it filed in Lanexa and record what the portal reports. ### Which plan includes Border Desk? Border Desk is on Fleet and up. Live CBP southbound and CBSA northbound commercial booth wait times, refreshed every 30 minutes, are on every plan, including Solo, on their own page and on the dashboard. ### How does my driver get the crossing paperwork? Print the lead sheet, the PARS or PAPS labels and the driver crossing packet, or share the packet to the driver's phone as a link that lasts 30 days. The driver opens it in a phone browser; there is no app to install. Works with Documents Compliance Trip Board Loads ## Book the load. The rest follows. Start free trial See plans --- ## Fleet — Lanexa TMS URL: https://lanexa.io/product/fleet Summary: Fleet in Lanexa: trucks, trailers and yards with compliance dates, last-known positions from recorded movements, idle-trailer alerts and Truck 360 costing. # Fleet Every unit, where it was last seen, and what it earns. Fleet is the register of every power unit, trailer and yard you run from, with the dates that keep each unit legal on the road. Start free trial See plans app.lanexa.io 1 - 1 What each truck earns, ranked ## What it does - One register, three lists Trucks with VIN, plate, IFTA decal and account, IRP plate, CVOR and the DOT annual inspection, its expiry filled in twelve months out. Trailers with ownership or lease, reefer setpoint, and inspection, plate and insurance dates. Yards, docks, terminals and customer sites with a geofence radius, dock doors and hours. - Position as evidence Where a unit is comes from recorded movements — a completed stop, a hook or drop, or a dispatcher's relocation with a note — never from a typed field. Each entry keeps its source; history locks after 48 hours, and a correction is added beside the original instead of writing over it. - Find the trailer that is not earning The idling report ranks every trailer by days since its last drop or movement, with the load still sitting in it. The five longest-idle show on the Trailers tab, and a trailer idle for 30 days raises an alert overnight — marked as still loaded when it is. - Expiry alerts before the scale house A truck whose insurance or safety certificate expires within 30 days raises an alert to your administrators in the app and by email, once a day per unit — so you hear about a lapse before a roadside inspection does. - What each truck earns and costs The Vehicles tab ranks trucks by revenue and by this month's miles and shows how many are on a load. Truck 360 adds cost, margin and cost per mile, using the monthly payment, insurance and plates you enter per truck; where the inputs are thin it shows a dash and names what is missing, never a false zero. - GPS from your ELD, on Fleet On the Fleet plan, connect your Samsara or Geotab account in Settings, and device positions feed the Live tab and the same movement history. ## The detail, when you want it Everything live in Fleet 12 - Five views: vehicles, trailers, yards, map and live - Status count chips that double as filters - A dense table or cards, remembered per browser - Relocate a truck or trailer to a yard or a typed place, with a note - A fleet map with one marker per place, sized by count - Lifetime movement history on every truck and trailer - Retire a truck without breaking its loads, trips or fuel receipts - Next-service date turns amber within seven days - Reefer make, model, setpoint and fuel level on reefer trailers - Trailer 360: last known location, hooked-to truck, loaded or empty - Custom fields on vehicles - A warning from 80% of your plan's truck limit Which plan includes it Trucks and their records, Truck 360 costing and the expiry alerts are on every plan — one truck on Solo, up to nine on Start, unlimited on Fleet and Enterprise — and trailers never count toward the limit. Trailers, yards, positions, the fleet map and movement history are Start and up. Connecting a Samsara or Geotab account for GPS is Fleet and up. Compare plans How we count 71 live capabilities of 93 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### Does Lanexa show live GPS? Yes, on Fleet and up, from a connected Samsara or Geotab account. Without an ELD, a unit's position comes from the stops your dispatchers complete and any relocation they record, and it is shown as last known rather than live. ### Do trailers count toward my plan's truck limit? No. Only power units count: one on Solo, up to nine on Start, no limit on Fleet and Enterprise. You see a warning from 80% of the limit, and retiring a truck is never refused. On Fleet, the per-truck price counts power units on at least one load that month — never trailers. ### Can I track maintenance in Lanexa? Yes. Each truck carries a next-service date that turns amber within seven days, plus its inspection, safety and insurance dates. Works with Drivers Trip Board Load Status Compliance ## Book the load. The rest follows. Start free trial See plans --- ## Group — Lanexa TMS URL: https://lanexa.io/product/group Summary: Lanexa Group, on Enterprise: several companies under one plan, a combined view of loads, fleet, drivers and booked revenue, each company's books kept separate. # Group Several companies, one plan, books kept separate. Many carriers are really three or four companies — a second entity for another province, one holding the trailers, one for brokerage — each with its own authority, bank account and accountant. Start free trial See plans app.lanexa.io 1 - 1 One combined view, each company's books kept separate ## What it does - One plan across every company Every company in the group takes the group's plan, instead of seven copies that drift apart — and a company added to the group picks up the same plan without a separate subscription. - The whole family at a glance Combined tiles for companies, booked revenue, active loads, total loads, fleet and drivers; a bar showing each company's share of revenue; and a card per company with its own figures. - Books kept separate, on purpose The Group screen reports booked freight revenue only — no group profit, margin or receivables — because each company keeps its own accountant and its own year-end. Profit and receivables stay inside each company. - A consolidated trial balance, in the Ledger When you need the combined books, the Ledger's group lens lists every account across the companies — all companies, intercompany and consolidated — with intercompany business eliminated, and exports it. - No two loads with the same reference Load references, trip numbers and border references come from one series across the group, so sister companies never hand a customer — or customs — two different loads with the same reference. Invoice numbers stay with each company. - One reporting currency The group's reporting currency is the one Analytics and Reports use for every company in it, so the family's totals are stated in one currency. Revenue converts at the exchange rate stamped on each load when it was booked. ## The detail, when you want it Everything live in Group 10 - The Group item appears only when you belong to a group - Pick which group to view when you belong to more than one - Total booked revenue, converted at each load's booked rate - Active loads and total loads across every company - Trucks and trailers counted separately - Drivers counted per company and in total - Cancelled and truck-ordered-not-used loads left out of revenue - Deleted and sample records never counted - Each company's name, short code, revenue, loads, trucks, trailers and drivers on its own card - A plain message that says which of three things is wrong when there is nothing to show Which plan includes it Group is an Enterprise feature: unlimited companies in a group, under one plan. Solo, Start and Fleet each cover one company. The consolidated trial balance lives in the general ledger, which Enterprise includes. Compare plans How we count 26 live capabilities of 39 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### Where do I see the group's combined books? In the Ledger's group lens: a consolidated trial balance with intercompany business eliminated. The Group screen itself shows booked freight revenue and operating figures for each company and in total, while each company keeps its own books. ### How is a multi-company group billed? As one Enterprise plan. Each company in the group takes the group's plan rather than carrying its own, so the family stays on one plan instead of several copies that drift apart. Enterprise is priced by arrangement. ### Do sister companies share load numbers? They share one series, which is the point: load references, trip numbers and border references are drawn from a group-wide sequence, so no two companies in the family issue the same reference. Invoices keep each company's own numbering, because an invoice must carry its issuing company's sequence. Works with Ledger Analytics Reports Settings ## Book the load. The rest follows. Start free trial See plans --- ## Interline — Lanexa TMS URL: https://lanexa.io/product/interline Summary: Interline in Lanexa: tender loads to partner carriers, email the rate confirmation, and have the partner's bill raised at delivery plus POD. Fleet and up. # Interline Keep the customer, buy the wheels. When a truck breaks down, the week is full, or a leg is out of your legal reach, you keep the customer and the invoice and hand the haul to a partner carrier. Start free trial See plans app.lanexa.io ## What it does - Tender with a clock Pick a load with no driver on it and an active partner, type the buy rate and see sell minus buy before you commit. Give the offer 2, 4, 8 or 24 hours, or mark it already covered when the partner said yes on the phone. The countdown turns red when time is up, and you mark the tender expired. - Rate confirmation, emailed and filed Generate an interline rate confirmation naming both carriers, the partner's USDOT, MC, SCAC and CBSA codes, the lane, the all-in rate and the payment terms. Its terms have the partner invoice you only, forbid re-brokering without your written consent and require a signed POD before payment. Email it with the PDF attached and the copy is filed on the load. - The partner's bill writes itself When the load is delivered and a POD is on file, the partner's bill is created in Accounts Payable as pending — due on their terms, carrying their factor's remit-to when a notice of assignment is on file, with a line naming the lane. A person still approves it, and one tender can never produce two bills. - Your driver stays off their load A farmed-out load shows an INTERLINE badge on every board, and Lanexa refuses to put your driver or truck on it — so nobody on your payroll is paid for a trip a partner ran. The partner's cost is counted once in margin, not twice. - Hand over mid-journey Interchange a load that is already rolling: name the hand-over point, record the trailer drop, release your driver and truck, and make the partner the carrier in one flow. If no trailer-interchange agreement is on file, or it has expired, you acknowledge the warning first and it is noted on the tender. - A partner file that warns you Keep authority numbers, SCAC, CBSA code, CVOR, CTQ, insurance and interchange-agreement expiries, payment terms, quick-pay and factoring on each partner. Chips warn when insurance is missing, expires within 30 days or has expired, or when a code the border needs is missing. They warn; your dispatcher decides. ## The detail, when you want it Everything live in Interline 12 - Four tiles: waiting on a partner, covered now, margin on active coverage, closed - Active, History and Partners tabs with one search box - Find a tender by partner, load number, probill or customer - Border warnings when a partner lacks the SCAC or CBSA code a crossing needs - Record that the partner files the border crossing, with their PAPS or PARS number and port - Stamp "partner crossed the border" in one click - Every outcome kept: declined, expired, bounced, completed, cancelled - Re-tender a load from its history — a new record, the old answer kept - Each tender step written on the load's journey, with the partner named - Onboard a new partner without leaving the tender - Download the rate confirmation PDF without sending it - Pay the partner in CAD or USD Which plan includes it The Interline Desk is on Fleet and up: tendering, rate confirmations, the partner file, mid-journey interchange and the automatic partner bill. Compare plans How we count 301 live capabilities of 319 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### Who invoices the shipper on an interlined load? You do. You stay the carrier of record, and the rate confirmation has the partner invoice you only, never your customer. Your customer's invoice is written when the load is marked delivered, exactly as on any other load. ### When is the partner's bill created? When the load is delivered and a POD is on file — in whichever order those happen — or when you mark the coverage completed. It lands in Accounts Payable as pending for a person to approve, due on the partner's terms, or net 30 if none are set. ### Can I stop tenders to a partner whose insurance has lapsed? Not as a hard block, by design: the partner's file shows a red chip when insurance is missing or expired, and the dispatcher decides. Lanexa does refuse two things outright — tendering a load that still has your driver on it, and a second live tender on the same load. Works with Loads Accounts Payable eManifest Customers ## Book the load. The rest follows. Start free trial See plans --- ## Ledger — Lanexa TMS URL: https://lanexa.io/product/ledger Summary: The Lanexa general ledger: double-entry postings from every money document, eight tie-out checks, a weekly cash forecast and a consolidated group view. # Ledger Books that post themselves and prove they tie. The Ledger is your company's own double-entry books. Start free trial See plans app.lanexa.io ## What it does - The books post themselves Invoices, payments, approved carrier bills, paid settlements, verified fuel receipts and filed IFTA quarters each post their own debits and credits. Void, cancel or delete the document and its postings come back out. Nobody hand-edits a posting: to correct the books, you correct the document. - A trial balance you can click through Balances read the way an accountant expects, in account order. Click an account for its postings, then click a posting to open the invoice, bill or settlement that produced it. US-dollar postings show their CAD equivalent at the rate that was booked. - Eight checks that the books tie The health view checks that every document balances, that the ledger ties to receivables and payables, that paid amounts are backed by payment records, that settlements equal their lines and that invoice arithmetic is right to the cent. A red check opens the exact records that disagree. - A weekly cash forecast Open invoices by the week they fall due, against approved carrier bills and approved driver pay, with the net and a running total that turns red when cash would run short. Past-due weeks are marked. It shows what is booked, not what is promised. - One view across a group of companies The Group (eliminated) view is a consolidated trial balance: all companies, the intercompany business between them, and the consolidated balance with that business eliminated, so a load farmed out to a sister company is not counted twice. - Early warnings Days sales outstanding per company, and flags for an invoice far above a customer's usual, a possible duplicate carrier bill and an unusually large settlement. The flags suggest; they never block. ## The detail, when you want it Everything live in Ledger 12 - Company, group and health views on one screen - Balances shown in the normal sign for each account type - Negative balances highlighted - Intercompany postings badged in the account drill - The books refresh live as postings change - Trial balance export to Excel or CSV, for the company or the group - A three-sheet health workbook: checks, cash forecast and flags - Every export recorded in the activity log - Filed IFTA quarters post their fuel tax payable - A chart of accounts managed in Settings: add, archive, reactivate - An income statement on the Accounting Desk - A hard-closed month freezes its documents, and so its postings Which plan includes it The general ledger — the trial balance, the eight health checks, the weekly cash forecast, the chart of accounts and the Accounting Desk income statement — is on Fleet and up. The Group (eliminated) view consolidates the companies in a multi-company group, which is an Enterprise feature. Compare plans How we count 107 live capabilities of 120 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### Can I post a journal entry? No, by design. Every posting is written by the document behind it, so the ledger cannot drift from the paperwork. If a number is wrong, void the invoice, issue the credit memo or record the missing payment, and the ledger reposts itself. ### How does the group view avoid counting the same load twice? When one company in a group farms a load out to another, it is revenue in one set of books and a cost in the other. The Group (eliminated) view shows the all-companies total, the intercompany amount and the consolidated balance with that intercompany business taken out. ### Does the Ledger replace QuickBooks? No. QuickBooks stays your accountant's statutory book; the Ledger is the operational one, built from the documents as they happen. On Start and up, invoices, payments and carrier bills also push one way into QuickBooks Online. Works with Billing Accounts Payable Accounting Desk Group ## Book the load. The rest follows. Start free trial See plans --- ## Load Status — Lanexa TMS URL: https://lanexa.io/product/load-status Summary: Load Status in Lanexa: kanban, map and timeline views of every load across ten statuses. Every change is confirmed, and marking delivered writes the invoice. # Load Status Where every load you sold has got to. Load Status is the wall a dispatcher works from all shift: every booked load as a card, in lanes by how far along it is. Start free trial See plans app.lanexa.io 1 2 - 1 Drag a load to its next status - 2 The same loads on a map or a timeline ## What it does - Kanban by stage Four lanes — pending, dispatched, in transit, delivered — cover the ten statuses a load moves through. Drag a card forward or click its one next step: picked up, at delivery, delivered. Each card shows the probill, lane, pickup date, weight and driver, flags unassigned work, and shows an INTERLINE badge when a partner hauls it. - Delivered writes the invoice Marking a load delivered stamps the delivery and writes a draft invoice in one transaction — tax from the destination province, your customer's fuel surcharge applied — or records exactly why it skipped, such as a missing POD. The delivery itself is never held up by paperwork. - A map that does not guess One marker per load, coloured by urgency: act now, watch, or fine. A solid dot is a position reported by a connected ELD; a hollow ring is where the load is planned to be. A load in transit with no device sits at its origin, not at an invented midpoint, and a chip counts the loads that cannot be mapped. - What is due when The Timeline lens lays each load out as a bar from pickup to delivery in a driver-by-day grid, with team loads in both drivers' rows and unassigned work in its own row at the bottom — so a gap or a double-up in a driver's week shows at a glance. - Every change confirmed and recorded Every status change asks for confirmation. Moving a load backwards more than five minutes after its last change needs an explicit override, three changes in two minutes draws a warning, and truck-ordered-not-used is refused once a load has been picked up. Each change is written to the load's history with who made it. - Status cannot outrun the books A load cannot be dispatched with no customer attached, marked invoiced until an invoice exists, or marked paid until that invoice is paid. Delivering a farmed-out load raises the partner carrier's bill, and delivering the last leg of a multi-leg shipment completes it. ## The detail, when you want it Everything live in Load Status 12 - Kanban, map and timeline over one filtered set of loads - Search by load number, probill, driver, customer or city - Filter by pickup window, equipment and customer - The Delivered lane shows the last 48 hours, the rest one click away - Focus one lane to read a crowded column - Full-screen mode for a wall display - Map clusters take the worst urgency inside them - A map side list of exactly what is in view, worst first - The planned lane drawn for the selected load - Create a new load without leaving the wall - Copy a public tracking link from the load - Other dispatchers' changes appear without a refresh Which plan includes it The Load Status wall — kanban, map and timeline — is on Start and up. On Solo, each load moves through its statuses, and is marked delivered, from the load's own record. Reported map positions need a connected Samsara or Geotab ELD, which is a Fleet feature. Compare plans How we count 65 live capabilities of 76 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### Why four lanes for ten statuses? The wall is for freight in motion. At pickup and at delivery sit inside the In Transit lane, and invoiced, paid, cancelled and truck-ordered-not-used loads leave the Kanban, though they still appear on the map and timeline. A load only reaches invoiced or paid once Billing holds the matching invoice. ### What happens when I mark a load delivered? One transaction stamps the delivery and writes a draft invoice with tax from the destination province and your customer's fuel surcharge. If the customer requires a POD or other documents that are not on file, the delivery still records, no invoice is written, and the activity log says what is missing. If no tax rule matches, the invoice charges zero and says so rather than guessing. ### Does the map show live GPS? Yes, on Fleet. A connected Samsara or Geotab account supplies reported positions, drawn as solid dots. Every other load is drawn as a hollow ring at a planned position — its origin until it is delivered, even while in transit, and its destination after — never at an invented midpoint. Works with Loads Trip Board Billing Fleet ## Book the load. The rest follows. Start free trial See plans --- ## Loads — Lanexa TMS URL: https://lanexa.io/product/loads Summary: Loads in Lanexa: one record per shipment that dispatch, border paperwork, invoicing, driver pay and tracking all read. Marking delivered writes the invoice. # Loads The book of every shipment you haul. Each load is one agreement: a pickup, a delivery, a commodity, a weight, a rate and the customer who pays. Start free trial See plans app.lanexa.io ## What it does - Delivery writes the invoice Marking a load delivered runs one indivisible transaction: it stamps the delivery, resolves sales tax from the destination province, prices your customer's fuel surcharge from their own schedule and writes a draft invoice — or records exactly why it skipped, such as a missing POD. - No work nobody can bill The database refuses to dispatch a load with no customer attached, and a duplicate-tender guard refuses a re-used load number for the same customer when a broker re-sends a rate confirmation. - Book from a PDF On Start and up, upload a rate confirmation and AI import pre-fills the booking sheet. The form is the review step: nothing saves until you do. - Money only for those who should see it Rates, rate per mile, toll estimates and totals are masked for roles without rate visibility, so a dispatcher can run the whole board without seeing margins. - Split, farm out, hand over Split a load into two legs at a cross-dock, tender it to a partner carrier, or record a mid-journey hand-over — each one kept on the same record. - Start from a saved lane Start a new load from a lane template that shows the captured rate and customer, so a stale price is seen before it is applied. ## The detail, when you want it Everything live in Loads 12 - Active and history views with live counts per status - Table or card view, with your column choices remembered - Search, sort, pickup presets, equipment, customer and cross-border filters - The load record: overview, journey, financials and messages - A milestone rail and next-action buttons on every load - Driver picker that lists available drivers first - Customer resolver for parties not yet in your book - CSV and Excel export of the filtered list - Restore a deleted load - Message the driver with a rate confirmation or load summary PDF attached - Cross-border wait line on the load record - Deep links that open one load from anywhere in the product Which plan includes it The load ledger — booking, the load record, statuses and exports — is on every plan, including Solo (30 loads a month, soft cap). The dispatch board, assignment, load splitting and AI rate-confirmation import are on Start and up. Compare plans How we count 157 live capabilities of 170 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### What happens when a load is marked delivered? One database transaction stamps the delivery, resolves sales tax from the destination province, applies your customer's fuel surcharge and writes a draft invoice. If the customer's POD or document rules are not met, it skips the invoice and records exactly why in the activity log. ### Can I create a load from a rate confirmation PDF? Yes, on Start and up. Upload the PDF in the booking sheet and AI import pre-fills the fields; you review and save. ### Can a dispatcher see our rates? Rates, margins and totals on the load ledger are masked for roles without rate visibility, and the dispatcher role does not include it by default. Visibility is set per person, per company. Works with Trip Board Load Status Billing Customers ## Book the load. The rest follows. Start free trial See plans --- ## Messages — Lanexa TMS URL: https://lanexa.io/product/messages Summary: Lanexa Messages: SMS on your company number, WhatsApp for your fleet, email and internal notes in one inbox sorted by who owes a reply, tied to the load. # Messages Every driver conversation, owned and on the load. A carrier runs on hundreds of small conversations a day — where are you, the dock is full, send the paperwork. Start free trial See plans app.lanexa.io ## What it does - Sorted by who owes a reply The inbox opens on Needs reply — conversations where the other person spoke last — with live counts for Needs reply, Mine, Waiting and All, and a waiting clock on each thread that turns red after four hours. Reading a message does not make the work disappear; answering it does. - Texts from your company's own number On Start and up, drivers are texted from a number that belongs to your company, and their replies come back into the right conversation — matched on the number they wrote to, never guessed across companies. Anything that cannot be matched waits in an Unmatched queue for a person. - WhatsApp for your fleet An add-on on Start and Fleet, included on Enterprise. Four approved templates — load assigned, load summary with the PDF, document request and status check — carry quick-reply buttons, and a driver's tap opens the 24-hour window for normal conversation. Setup takes 3–5 business days; North American numbers only. - Replies land on the load A conversation attaches to its load, and messages about a load appear on that load's own timeline. Photos a driver sends in a load's thread are filed against that load and wait in a review queue where someone names them — BOL, POD. - A driver's words, logged if you agree When a driver writes “running 45 min behind” or reports a breakdown, Lanexa suggests logging it as an exception on the load and shows the words that triggered it. A person decides; nothing is raised automatically. - Alerts that reach someone Every alert can be acknowledged, snoozed with a written reason, handed to a colleague or resolved. On Fleet, rules decide who hears what, an on-call rota covers nights, unanswered critical alerts escalate, and a phone call can read a critical alert aloud and take a keypress. ## The detail, when you want it Everything live in Messages 12 - Search by name, phone number, email or message text - Filter by channel, status, assignee, tag or unread - Assign a conversation to yourself or a named colleague - Tag threads — detention, breakdown, docs needed — or mark one personal - Internal notes that are never sent, shown as their own cards - Templates filled from the load: reference, route, pickup date, equipment and driver - Attach a PDF or photo — it is catalogued in Documents first - Email from your company's own address on every plan, or from your own domain - A nudge, never a block, before texting a driver between 9 pm and 7 am - A warning before a long text bills as several SMS segments - A resolved conversation reopens when the driver writes again - The unread count in the header on every page Which plan includes it The inbox, driver texting on a company number and inbound replies are on Start and up: 250 texts a month on Start — a soft cap, where sending pauses only after a second month in a row over — and 5,000 fair use on Fleet. WhatsApp for your fleet is an add-on on Start and Fleet that uses your plan's message allowance; it is included on Enterprise. Solo emails documents out, 50 a month. Compare plans How we count 292 live capabilities of 312 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### How does WhatsApp for your fleet work? It is an add-on on Start and Fleet, and included on Enterprise. You request it in Settings; Lanexa provisions the number and gets the message templates approved by Meta, which takes 3–5 business days, and nothing is charged until it is live. Drivers receive the load assignment, the load summary PDF, document requests and status checks with quick-reply buttons, and their replies come back into the conversation on the load. North American phone numbers only. ### Do photos from drivers file themselves? They are filed against the load when they arrive in that load's conversation, then wait in a review queue where someone chooses the type — BOL, POD — in a click. ### Do drivers need an app? No. Drivers use what is already on their phone — SMS, or WhatsApp with the add-on — and links that open in the phone's browser. There is nothing to install. Works with Loads Documents Settings Trip Board ## Book the load. The rest follows. Start free trial See plans --- ## Payroll — Lanexa TMS URL: https://lanexa.io/product/payroll Summary: Driver pay in Lanexa: settlement runs calculated from delivered loads and trips, itemised pay lines, two-person approval and a statement for every driver. # Payroll Driver pay built from the work that ran. Driver pay changes every week: by the mile, by a share of revenue or by the load, plus detention, stops and per diem, less fuel and advances. Start free trial See plans app.lanexa.io 1 - 1 Every run is reviewed, approved, then paid Zoom: one driver's settlement ## What it does - Pay follows delivery Calculate sweeps the loads a driver delivered in the period and the trips they finished. Undelivered freight is not paid, cancelled and TONU loads are left out, and each per-mile line says whether it was paid on typed, routed or ELD miles. - Every rule, itemised Pay by the mile, by a percentage of revenue, by the load or as a salary, with detention beyond the free hours, stop pay, per diem by calendar day and a guaranteed weekly minimum. Every line shows units × rate = amount, so a driver can check the arithmetic. - Two people sign off The person who created a run cannot approve it; the database refuses. Approval shows what changed since the driver's last run and asks the approver to confirm the driver, the line count and the net before the pay stub is created. - Deductions that stay fair Take an agreed percentage of approved fuel receipts and recover advances. Receipts still awaiting review are never deducted, and fuel-card statements import from CSV with a saved column mapping for each vendor. - Paid is final; corrections go forward A paid run is closed. A correction becomes a new line on the driver's next run, and lines added by hand before approval survive a recalculation. Pay lines that were never collected can be claimed onto a run, so nothing is quietly left unpaid. - Escrow, loans and charge-backs On Fleet, keep escrow accounts that stop at their target, loans that never repay below zero, and owner-operator charge-backs for insurance, plates, truck lease and an admin fee. Balances move only when a run is paid, and a team load cannot be paid until its split is chosen. ## The detail, when you want it Everything live in Payroll 12 - A settlement worklist: drafts, pending approval, approved awaiting pay, total paid - Overlapping runs for the same driver refused - Earnings and deductions previewed before approval - Extra accessorial, reimbursement or deduction lines, each with a reason - Mark paid with a cheque, ACH or wire reference - Cancelling a run voids its stub and releases its lines - A settlement statement PDF on your letterhead, filed in Documents - Fuel receipts entered in gallons or litres - A plain-language summary of each driver's pay on their own record - Pay-stub register export to Excel or CSV - Batch pay runs and a payroll bureau export from the Accounting Desk - Every change to pay records written to the activity log Which plan includes it Driver pay — settlement runs, pay stubs, fuel receipts, the settlement statement, and the Accounting Desk pay run and payroll export — is on Start and up; on Solo it shows as a locked upgrade. Payroll ledgers (escrow, loans and owner-operator charge-backs) and team-driver pay splits are on Fleet and up. Compare plans How we count 203 live capabilities of 207 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### Are drivers paid per trip or per load? Per load. A settlement run pays on the loads the driver delivered in the period, whatever trip carried them. Finished trips supply the stops, dock times and days that drive detention, stop pay and per diem. ### Can one person create and approve a settlement? No. The database refuses an approval by the person who created the run, so every settlement has two people on it. Marking it paid is a separate permission again. ### Does Lanexa calculate payroll taxes? No. Lanexa calculates gross pay, deductions and net pay for each driver. Statutory deductions and year-end slips stay with your payroll provider, and the Accounting Desk exports a bureau file with names, the pay breakdown and the GL code. Works with Accounting Desk Drivers Ledger Loads ## Book the load. The rest follows. Start free trial See plans --- ## Quotes — Lanexa TMS URL: https://lanexa.io/product/quotes Summary: Quotes in Lanexa: price from your own lane history, email the PDF, and let your customer accept online with no account. The accepted quote becomes the load. # Quotes Priced from your own lanes, accepted without an account. A quote is where the money starts: a lane, a price and a date it is good until. Start free trial See plans app.lanexa.io Zoom: quotes by status ## What it does - Price from your own history As you type the lane, the quote builder shows how many loads you have run on it, the average rate and rate per mile, the last three rates with their dates, what this customer paid there before and your win rate on that lane. It warns when your rate is 10% or more off that reference, or below your own cost-per-mile floor — a warning, never a block. - Your customer accepts online Email the quote with its PDF attached, or copy the link. Your customer opens it on any phone with no account, passes a quick security check, ticks any optional services — the total updates as they do — and accepts with their name, email and a tick confirming they may accept for their company. You can revoke a link at any time. - An acceptance you can show later An online acceptance is recorded with the person's name and email, the exact time, the internet address it came from, the agreed amount and the consent sentence they ticked. The quote's detail card shows it, and the quote PDF prints it in an acceptance box. - The accepted quote becomes the load When the customer's credit is clear and the quote carries a target pickup date, acceptance creates the load by itself — lane, equipment, weight, rate, fuel surcharge, freight items, pre-agreed accessorials and notes carried across. Otherwise the acceptance is parked and your dispatcher is alerted to convert it. Dispatch is still a separate step. - Charges agreed before the haul Add fuel surcharge, accessorial and discount lines, each with the exact condition that triggers it — "after 2 hours free" — and mark any line "if incurred". Optional charges stay out of the binding total and print in their own block on the PDF; the agreed ones, and any optional ones your customer ticked, carry onto the load's charges. - No quote goes quiet The moment a quote is sent is stamped, it expires on its own when its date passes, and your dispatcher is warned 48 hours before. The desk shows open pipeline per currency, win rate, median time to a decision, the value lost to expiry, and how the load you ran compared with the price you quoted. ## The detail, when you want it Everything live in Quotes 12 - Sequential quote numbers reserved for you, or type your own - Status tabs: all, draft, sent, accepted, declined, expired - Win rate by customer, by lane or by equipment - Rate-card suggestions that fill the rate and the fuel surcharge - Freight items with PO numbers, package types, quantities and weights - Destination tax preview on the quote before it goes out - A cross-border prompt to add a customs line - A reason required whenever a quote is declined - Status history on every quote: from, to, who and when - An alert the moment a customer accepts online - Customer-ready PDF with itemised charges and an "if incurred" block - Export the quote list to CSV Which plan includes it Quotes is on Start and up, and it comes whole: the quote builder, lane pricing, the win-rate funnel, email delivery and the public acceptance page. Compare plans How we count 216 live capabilities of 224 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### Does my customer need an account to accept a quote? No. They open the link from your email on any phone or computer, pass a quick security check, and accept with their name, email and a tick confirming they may accept for their company. The name, email, time, internet address and agreed amount are recorded on the quote. ### What happens after a customer accepts? If their credit is clear and the quote has a target pickup date, Lanexa creates the load straight away with the lane, freight, rate, fuel surcharge and agreed accessorials. If not, the acceptance is parked and your dispatcher and administrator are alerted to convert it by hand. Dispatching the load is still its own step. ### Will Lanexa tell me if my price is too low? It compares your rate with what you have charged on the same lane and warns when it is 10% or more off. It also checks the all-in rate per mile against your company's cost floor — a published industry default until you set your own — and shows any shortfall in dollars. Both are warnings; nothing stops you sending. Works with Customers Loads Billing Analytics ## Book the load. The rest follows. Start free trial See plans --- ## Reports — Lanexa TMS URL: https://lanexa.io/product/reports Summary: Lanexa Reports: fixed reports in seven categories, 360 pages, a report builder and IFTA Audit-Armor, downloaded as CSV, Excel or PDF from one engine. # Reports The answers you print, attach and file. Some questions need a piece of paper: every invoice still owed, sorted by age; a three-year accident register; the delivered loads nobody billed. Start free trial See plans app.lanexa.io ## What it does - A catalogue, ready to run Fixed reports in seven categories — Operations, Revenue, AR/AP, Payroll, Fuel & IFTA, Assets and Compliance. Set the dates, the customer or the driver, run it, check the preview and download it as CSV, Excel, or PDF where the report offers one. - Proof for a fuel-tax audit IFTA Audit-Armor sets the miles from every mileage source that ran for the quarter side by side, by jurisdiction, with the variance between them, a fuel-economy check and the fuel receipts as evidence — beside the quarterly state-mileage report and a per-account filing pack. - Everything about one thing Truck 360, Driver 360, Trailer 360 and Customer 360 turn the question around: pick one truck, driver, trailer or customer and read its work, its money and what is coming due on one page. Money is absent, not blurred, for a role without rate visibility. - Build your own, without a spreadsheet Pick a subject — loads, invoices, quotes, fuel receipts, driver pay, drivers, trucks, credentials or accidents — group it, choose the numbers, filter on values that actually exist, and click any row to see the records behind it. Save it by name and have Lanexa remind you in the app daily, weekly or monthly. - Ask in plain English On Fleet and Enterprise, Ask Lanexa turns a question such as “revenue by customer, last 90 days” into a report definition and shows how it read you, so a misreading is visible and fixable. The AI never computes a number and never sees your data; the report engine does the arithmetic. - A dash means unknown, never zero When a measure could not use every record, the report says so in a sentence — how many rows carried the data and why the rest did not. An unknown cell shows a dash with the reason, and a CSV leaves it blank, rather than a made-up 0 a spreadsheet would average as fact. ## The detail, when you want it Everything live in Reports 12 - Each report card shows what it found the last time anyone ran it - “Not run yet” kept apart from “returned nothing” - A 50-row preview before you download - CSV and Excel on every report, PDF where offered - A Customer Statement PDF for one customer - Uninvoiced Loads — delivered work that was never billed - AR Aging, Invoices and Carrier Bills registers - A rolling three-year Accident Register - Document Compliance per load: required versus present - Money reports locked for roles without rate visibility, with the reason shown - The first 50 records behind any builder row, one click away - Saved reports re-checked before they run, with a warning if something they name has changed Which plan includes it The catalogue of fixed reports, including IFTA Audit-Armor, and the four 360 pages are on every plan, including Solo. The report builder and scheduled report reminders are on Start and up. Ask Lanexa — a plain-English question turned into a governed report — is on Fleet and Enterprise. Compare plans How we count 104 live capabilities of 117 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### How does Ask Lanexa answer a question without inventing numbers? Ask Lanexa, on Fleet and Enterprise, only turns your question into a report definition — the subject, grouping, measures, dates and filters you could have picked by hand — and shows how it read the question so you can correct it. The report engine then computes every figure. The AI never computes a number and never sees your data, and money measures stay hidden from anyone without rate visibility. ### Can a report disagree with Analytics or Billing? It is built not to. Every figure in Reports comes from the same calculations Analytics, Compliance and Billing use, and when a figure could not use every record it says how many it covered instead of showing a confident total. ### What is the IFTA Audit-Armor report? A Fuel & IFTA report for one filing quarter that lists miles by jurisdiction from every mileage source that ran, with the variance between them, a fuel-economy check and the fuel receipts as evidence. It is on every plan, including Solo, so you can show how the quarter was built when an auditor asks. Works with Analytics Dashboard Activity Compliance ## Book the load. The rest follows. Start free trial See plans --- ## Settings — Lanexa TMS URL: https://lanexa.io/product/settings Summary: Lanexa Settings: company profile, French or English documents, tax rules, rate cards, custom fields, 11 roles with per-person permissions and CSV import. # Settings Who you are, how you work, what your plan includes. Settings is where a carrier tells Lanexa who it is and how it works — authority numbers, tax rules, rate cards, pay and message templates, roles — and every other module reads it, so your paperwork carries your identity and your defaults. Start free trial See plans app.lanexa.io ## What it does - Your identity on every document Legal name, DBA, DOT and MC or NSC and CVOR numbers, address, logo, remit-to address, invoice footer and an invoice number pattern. Look up your USDOT record to fill the profile — unless you run leased on to another carrier, in which case the lookup is not offered. - Documents in French or English Choose the language your generated invoices, BOLs and PODs are written in — French for Québec's Bill 96, or English — on every plan, including Solo. - Taxes, rates and extras, set once Tax rates and automatic tax rules by origin and destination province or state; rate cards by customer, lane and equipment; an accessorial catalogue; pay templates with a team-driver split; and, on Fleet, the chart of accounts. - Eleven roles, adjusted per person From Company Administrator, Controller and Accounting to Dispatcher, Safety & Compliance, Billing Clerk and Driver. Add or remove single permissions for one person, choose where they land after sign-in, and read the history of every access change. Nobody can grant a permission they do not hold. - Fields your business needs Add custom fields — text, number, date or dropdown — to loads, customers, drivers, vehicles and invoices, starting from suggested fields that explain why each earns its place, and mark the ones your team should always fill in. - Bring your data, see your plan Import loads or customers from a CSV, with column names matched automatically and a five-row preview before anything is saved. Plan & Usage shows trucks, office users, loads, texts, AI imports and carrier checks against your plan — and a cap never removes anything you already have. ## The detail, when you want it Everything live in Settings 12 - A setup checklist that ticks itself, plus sample data you can load and remove - Operating authority: your own, or leased on to another carrier - Default currency, distance, fuel and weight units, and fuel surcharge - Customs brokers, your SCAC and CBSA carrier code, and bond and insurance renewal dates - Message templates for dispatch and credential renewals, filled from the load - Notification preferences per category and channel; rules and an on-call rota on Fleet - QuickBooks Online push of invoices, payments and carrier bills, and PC*MILER on your own key - Company email sent from your own domain, with a test send - A Samsara or Geotab account connected on Fleet — the credential is tried with the vendor before it is stored - Choose which miles drive per-mile driver pay, and which source builds the IFTA return - Your card entered in Stripe's secure frame — the number never touches Lanexa - Pause for up to 180 days, or cancel to Solo at the end of the period Which plan includes it Company profile, document language, operations and billing defaults, tax rates and rules, notifications, CSV import, the WhatsApp request form, and your plan and card are on every plan, including Solo. Users and roles, pay and message templates, custom fields, rate cards and accessorials, customs brokers, integrations, data sources and the audit trail are on Start and up. The chart of accounts, notification rules and the on-call rota are on Fleet and Enterprise. Compare plans How we count 419 live capabilities of 424 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### Can Lanexa produce invoices and BOLs in French? Yes, on every plan. Set the document language in the company profile and generated invoices, BOLs and PODs are written in French, for Québec's Bill 96, or in English. ### Can I bring my existing customers and loads? Yes. Settings → Data Import takes a CSV of loads or customers on every plan, matches common column names automatically and shows a five-row preview before importing. Works with Messages Group Billing Activity ## Book the load. The rest follows. Start free trial See plans --- ## Trip Board — Lanexa TMS URL: https://lanexa.io/product/trip-board Summary: The Lanexa Trip Board: live trips above and the load pool below on one screen. Build trips, assign drivers and trucks, and complete stops that move each load. # Trip Board Live trips above, waiting freight below. The Trip Board is where a dispatcher sits all day. Start free trial See plans app.lanexa.io ## What it does - Build a trip in one dialog Pick the company, then the truck with its last recorded position, the driver or team with their licence and medical expiry chips, and the trailer. Tick pending loads and their pickup and delivery stops draft themselves; add fuel, yard or rest stops by hand. A timing clash is flagged, never blocking. - Assign from a right-click Right-click any trip to assign the driver, team driver, truck or trailer. The driver and truck are copied onto every load on that trip, so the load record, the rate confirmation and your customer's tracking page all show who is hauling. - Complete a stop, move the load Arrive and Complete each stop on the Run Sheet. Completing a stop writes a permanent movement record, moves the truck's and trailer's recorded position, and pushes the load forward — a pickup to in transit, a delivery to delivered, which writes the invoice. - Custody events from the pool Record any of six custody events — acquire, hook, pickup, drop, deliver, release — straight from a pool load. Hook and drop ask which trailer and whether it is loaded; a hook can hand a parked trailer to a different driver and truck as a relay, which opens a new trip so each driver's work and pay stay on their own run. - Work the pool your way Query the pool by probill, load number, PO, customer or trailer, save named queries and named layouts, and filter on any cell with a right-click. Flag loads red, yellow or green and flagged rows float to the top. Pivot the pool to drivers, trucks or trailers. - Two monitors, three lenses Pop the Load Pool into its own window for a second screen; selection and queries mirror between the two. Switch to the Table lens for a spreadsheet grid with frozen columns, drag-to-reorder and inline edits, or the Map lens for every unit on an active trip. ## The detail, when you want it Everything live in Trip Board 12 - One warning icon per trip, with every reason in the tooltip - Day counters: active, pre-planned, conflicts, unpowered, pending probills - Jump to a trip or a driver; search truck, trailer and locations - Sort either grid by any column - Company tint and a customer colour stripe on every row - Hazmat and interline markers on pool loads - Where each load came from: manual, AI PDF, copy or quote - Send the driver their Run Sheet as a message - A border column with a readiness chip on the Table lens - Fleet Positions: every asset grouped by yard, company or type - Keyboard shortcuts on the grid for a new trip, a flag and the next event - Hide a trip from the board; its loads keep their history Which plan includes it The Trip Board, the Load Pool, the Table lens and every assignment step are on Start and up, with nothing held back between Start, Fleet and Enterprise. On Solo, you run each load from its own record. Compare plans How we count 133 live capabilities of 144 catalogued. Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry ### What is the difference between a load and a trip? A load is one customer's shipment and the money on it. A trip is one truck and driver's run — its stops in order. One trip can carry several loads, and a relay can move one load across two trips. The Trip Board puts trips on top and loads underneath so you can match them. ### Does completing a stop update the load? Yes. On the Run Sheet, completing a pickup moves the load to in transit, and completing the delivery marks it delivered, which writes the invoice or records why it could not. Drops and hooks move the trailer, not the load's status. Every completion also moves the truck's and trailer's recorded position. ### Can two dispatchers work the board at the same time? Yes. Another dispatcher's changes appear without a refresh, and the toolbar shows how long ago the board last updated, with a manual refresh beside it. Works with Loads Load Status Drivers Fleet ## Book the load. The rest follows. Start free trial See plans --- ## Lanexa Solutions — For Carriers and the People Who Run Them URL: https://lanexa.io/solutions Summary: How Lanexa fits carriers, owner-operators, freight brokers and 3PLs — and the dispatchers, owners, bookkeepers and drivers who use it every day, plan by plan. # Built for carriers. Sized to yours. From one truck under your own authority to several companies under one roof — and the dispatcher, owner, bookkeeper and driver who each use a different part of it every day. Start free trial See pricing ## By kind of business - Carriers Small and mid-sized carriers crossing Canada and the US Usually Start - Owner-operators One truck, running under your own authority Usually Solo - Freight brokers Carriers that broker, and brokers weighing a carrier system Usually Fleet - 3PLs Your trucks and your partners' trucks, one customer Usually Fleet ## By the person using it - Dispatchers The person holding the whole board together Usually Start - Owners The person running the business Usually Start - Accounting Where the money actually lands Usually Fleet - Drivers The one who has to actually use it Usually Start ## Book the load. The rest follows. Start free trial See plans --- ## Lanexa for 3PLs — Own and Farmed-Out Freight on One Record URL: https://lanexa.io/solutions/3pl Summary: For 3PLs running some trucks and farming out the rest: interline to partner carriers, partner bills raised on delivery, tracking links and border packets. # The loads you haul and the loads you hand over, on one record. Lanexa is built for carriers, and a 3PL that runs some trucks and farms out the rest will find its transportation side here. Start free trial Fleet · from CAD $199.50/mo (US$140), first 10 trucks app.lanexa.io ## What changes for you - Farmed-out loads look like your own Fleet and up Tender a load to a partner from the interline desk and the load record says so plainly — none of your drivers or trucks can be assigned to it. Sell, buy and margin show on every tender, with the partner's cost subtracted rather than ignored. - The partner's bill arrives weeks later Fleet and up When the partner delivers, the bill you owe them is raised in accounts payable by itself, for a person to approve. Unpaid partner money shows on its own trust tile on the payables screen — in Ontario, money collected for a partner-hauled load is trust money until the partner is paid. - Customers ask where their freight is Every plan Every load can publish a tracking link your customer opens with no account. Documents go out as time-limited, revocable share links — to a customer, an insurer or a factor — and a document request link lets anyone upload a missing paper from a phone, straight onto the load. - Cross-border freight needs the same packet every time Fleet · border waits on every plan On Fleet, Border Desk pulls them together against the trip, scores how ready the crossing is with a link to whatever is missing, prints the barcoded paperwork and emails your customs broker their packet, ready to file. Live CBP and CBSA booth waits are on every plan. - The business is more than one company Enterprise On Enterprise, unlimited companies run under one plan. The Group screen adds up booked freight revenue across them and shows each company's share, with each company's books kept separate, and the ledger's group lens gives a consolidated trial balance with intercompany eliminations. ## Your plan: Fleet Early bird −50% · first 12 months $499 /month (US$349) $199.50 CAD /month ≈ US$140 /month 30 days free, then $2,394 (US$1,676) for your first year $399 (US$279) covers your first 10 trucks, then $40 (US$28) per active truck - - Renews at $4,788/year (US$3,352) - You save $2,845.50 (US$1,992) vs monthly Monthly billing, US dollars and more trucks on the pricing page 10 trucks and up - Everything in Start - General ledger + weekly cash forecast - Border Desk for ACE and ACI packets - Live GPS from Samsara or Geotab - Interline, on-call alerts, Ask Lanexa Start free trial 30-day free trial · no card required Everything in Fleet The interline desk, the partner bill raised on delivery, Border Desk and the general ledger are all on Fleet. - General ledger, period close and a weekly cash forecast - Payroll ledgers — escrow, loans and charge-backs — and team pay splits - Live GPS from a connected Samsara or Geotab account - Border Desk — ACE and ACI packets, ready to file - Notification rules, an on-call rota and SLA escalation - Voice alert calls for critical alerts - AI daily brief, and Ask Lanexa — a question in English becomes a governed report - Interline desk for work given to partner carriers CAD $399 (US$279) covers the first 10 trucks, then $40 (US$28) per active truck · An active truck is a power unit on at least one load that month · A truck parked all month is not billed · 5,000 texts fair use · 500 carrier checks a day Fleet is CAD $399 (US$279) a month for the first ten trucks, then priced per active truck — a power unit on at least one load that month. If most of your freight moves on partners' trucks, talk to us before you choose a plan. Also consider Enterprise · Contact us ## More, when you want it The modules you'd use 6 - Interline — Offers to partner carriers, rate confirmations, partner files and margin per tender. - Loads — One record per shipment, whether your truck or a partner's moves it. - Accounts Payable — Partner bills raised on delivery, checked against the rate confirmation. - Documents — Share links, request links and the paperwork chase. - eManifest — Border Desk: crossings prepared, ready to file. - Group — Several companies side by side, books kept separate. ### Can Lanexa run a 3PL? It runs the transportation side: your own trucks, loads farmed out to partner carriers, customers, documents, border paperwork and the money on both sides of each shipment. EDI is available as an add-on module. ### How is a farmed-out load billed and paid? Your customer is invoiced from the load as usual. When the partner delivers, Lanexa raises the bill you owe them in accounts payable for a person to approve, so the receivable and the payable sit on the same shipment and the load's margin counts the partner's cost. ### Can we run several companies in Lanexa? Yes, on Enterprise. Unlimited companies share one plan, and each keeps its own books and its own invoice numbering. The Group screen adds up booked freight revenue across them, and the ledger gives a consolidated trial balance with intercompany eliminations. Also for Carriers Owner-operators Freight brokers Dispatchers Owners Accounting Drivers ## Your freight and your partners', on one record. Start free trial See plans --- ## Trucking Accounting & Billing — Lanexa for Accounting URL: https://lanexa.io/solutions/accounting Summary: Lanexa for accounting: invoices written on delivery, carrier bills checked against the rate con, a one-way QuickBooks push, and a general ledger on Fleet. # You shouldn't be rebuilding the same shipment a third time. Operations books the load, dispatch works it, and then it reaches you. Start free trial Fleet · from CAD $199.50/mo (US$140), first 10 trucks app.lanexa.io ## What changes for you - Delivered loads that never get billed Every plan · batch invoicing on Start Marking a load delivered writes the draft invoice in the same database transaction, or records why it did not. Billing keeps a standing count of delivered loads with no invoice, and the Accounting Desk invoices every one of them in a batch through the same path as the single button. - Invoices that come back unpaid Start and up Set a customer's required documents and the invoice is not written until they are on the load. The invoice goes out with its document packet, and the exact PDF sent is archived with a digital fingerprint. A detention radar sets stop dwell against each customer's free hours and hourly rate, ready to bill in one click. - Carrier bills paid as sent Start and up Accounts payable takes each carrier bill from entered to approved to paid, with an approval step of its own. A bill above its rate confirmation is held until someone accepts the difference with a written reason, and on Fleet a partner's bill for an interlined load is raised by itself when the partner delivers. - Keying everything into the books again QuickBooks push on Start · general ledger on Fleet From Start, invoices, payments and carrier bills push one way into QuickBooks Online. On Fleet, the general ledger writes itself from every invoice, payment, carrier bill, paid settlement and verified fuel receipt — nobody types a journal entry. A Health panel runs eight reconciliations that name the exact documents that disagree, and a weekly cash forecast shows open invoices by due date, approved bills and approved payroll. - Corrections that leave the books wrong Every plan · period close on Start A paid invoice is final: adjusting it takes a credit memo, and a void needs a written reason. Money fields on invoices and bills freeze three days after they are committed; after that a correction is a new document or an amendment with a reason. Months can be closed, and only a controller or administrator can hard-close or reopen one. ## Your plan: Fleet Early bird −50% · first 12 months $499 /month (US$349) $199.50 CAD /month ≈ US$140 /month 30 days free, then $2,394 (US$1,676) for your first year $399 (US$279) covers your first 10 trucks, then $40 (US$28) per active truck - - Renews at $4,788/year (US$3,352) - You save $2,845.50 (US$1,992) vs monthly Monthly billing, US dollars and more trucks on the pricing page 10 trucks and up - Everything in Start - General ledger + weekly cash forecast - Border Desk for ACE and ACI packets - Live GPS from Samsara or Geotab - Interline, on-call alerts, Ask Lanexa Start free trial 30-day free trial · no card required Everything in Fleet Fleet adds the general ledger — posting itself from every money document — with reconciliations, a weekly cash forecast, and payroll ledgers for escrow, loans and charge-backs. - General ledger, period close and a weekly cash forecast - Payroll ledgers — escrow, loans and charge-backs — and team pay splits - Live GPS from a connected Samsara or Geotab account - Border Desk — ACE and ACI packets, ready to file - Notification rules, an on-call rota and SLA escalation - Voice alert calls for critical alerts - AI daily brief, and Ask Lanexa — a question in English becomes a governed report - Interline desk for work given to partner carriers CAD $399 (US$279) covers the first 10 trucks, then $40 (US$28) per active truck · An active truck is a power unit on at least one load that month · A truck parked all month is not billed · 5,000 texts fair use · 500 carrier checks a day Also consider Start · from CAD $59.50/mo (US$42) ## More, when you want it The modules you'd use 6 - Billing — Receivables: invoices, payments, collections, credit memos and factoring. - Accounts Payable — Carrier bills from entered to paid, checked against the rate confirmation. - Accounting Desk — The month's work as queues: batch invoicing, collections, pay periods, close. - Ledger — The double-entry books, reconciliations and the weekly cash forecast (Fleet). - Payroll — Settlements built from the trip, approved by a second person. - Reports — Receivables aging and the fixed reports your accountant asks for. What a accounting can and cannot do - Controller — the full books: receivables, payables, settlements, the ledger and period close - Accounting — day-to-day receivables and payables with money visible: invoices, payments, voids, credit memos and bill approval - Billing clerk — create and send invoices, and apply cash - A billing clerk cannot void an invoice or issue a credit memo - An A/P clerk cannot approve a bill — approval is a separate step - The person who builds a settlement run cannot approve it - Accounting roles cannot book or dispatch loads ### How does Lanexa work with QuickBooks? From Start, invoices, payments and carrier bills go straight into QuickBooks Online. Every plan can also export the books for your accountant. ### How do I correct a figure in the ledger? Correct the document. On Fleet the general ledger is written by the documents themselves — invoices, payments, carrier bills, paid settlements, verified fuel receipts and filed IFTA returns. If a figure is wrong, you correct the document with a void, a credit memo or the missing payment, and the ledger reposts itself. ### Who can void an invoice? The accounting, controller and administrator roles. A billing clerk can create, send and take payment on invoices but cannot void one or issue a credit memo, and every void needs a written reason. A paid invoice cannot be voided at all — it takes a credit memo. ### Does Lanexa handle driver pay? Yes, from Start. Pay profiles hold each driver's rules; a settlement run builds itemised pay lines from delivered loads, finished trips, dock time and approved fuel receipts; a second person approves it; and payroll exports to your bureau with names and GL codes. On Fleet a paid settlement posts to the ledger. Also for Carriers Owner-operators Freight brokers 3PLs Dispatchers Owners Drivers ## Check and approve. Stop retyping. Start free trial See plans --- ## Carrier TMS for Canada–US Freight — Lanexa URL: https://lanexa.io/solutions/carriers Summary: Lanexa for small and mid-sized carriers: one record from quote to invoice, driver pay and IFTA, border packets ready to file. From CAD $2.50 (US$1.75)/month. # One record from the first phone call to the settled driver. Lanexa is built for small and mid-sized North American carriers who cross between Canada and the United States. Start free trial Start · from CAD $59.50/mo (US$42) app.lanexa.io 1 2 - 1 Drag a load to its next status - 2 The same loads on a map or a timeline ## What changes for you - Delivered loads sit un-invoiced Every plan Marking a load delivered writes a draft invoice in the same database transaction, with sales tax resolved from the destination province — or records in the activity log exactly why it did not, such as a missing proof of delivery. A person cannot forget to raise the invoice, because a person is not the one raising it. - The border runs on its own deadlines Every plan · Border Desk on Fleet Live CBP southbound and CBSA northbound commercial booth waits, refreshed every 30 minutes, on every plan. On Fleet, Border Desk pulls the driver, truck, cargo and carrier codes together against the trip, scores how ready the crossing is with a link to whatever is missing, prints the barcoded paperwork and emails your customs broker their packet, ready to file. - Driver pay is rebuilt every period Start and up Each driver's pay profile holds the rules — per mile, a percentage or a flat amount per load, plus waiting time, extra stops and deductions. A settlement run sweeps the period's delivered loads and finished trips into itemised pay lines, units × rate = amount. A second person approves it: the database will not let the person who built a run approve their own. - Fuel tax arrives as a quarterly surprise Every plan The complete quarterly IFTA workspace is on every plan, including Solo. The quarter assembles from recorded miles and the fuel receipts you have verified, shows which mileage source every figure came from, and runs gap checks — fuel bought where no miles were recorded, miles with no fuel, trips with no located stops — before you file. The IFTA Audit-Armor report is there when you need to prove it. - Drivers get instructions in four places Start and up · WhatsApp add-on Text a driver from inside the load on your company number, and the reply lands on that load's own thread. With WhatsApp for your fleet, an add-on, the assignment goes out with the load summary PDF and quick-reply buttons. Drivers work from messages and links in a phone browser — there is no app to install. ## Your plan: Start Early bird −50% · first 12 months $149 /month (US$104) $59.50 CAD /month ≈ US$42 /month 30 days free, then $714 (US$500) for your first year - - Renews at $1,428/year (US$1,000) - You save $850.50 (US$595) vs monthly Monthly billing, US dollars and more trucks on the pricing page 2 to 9 trucks - Dispatch board and Trip Board - Driver texting on your company number - Driver pay and settlements - Accounts payable + QuickBooks push - Book a load from a rate-con PDF Start free trial 30-day free trial · no card required Everything in Start Start covers what a carrier with a dispatcher and a bookkeeper needs — the dispatch board and Trip Board, driver texting, settlements, accounts payable and the QuickBooks Online push — at one flat price for 2 to 9 trucks, with unlimited office users. - Dispatch board, Trip Board, Load Status wall and the spreadsheet load grid - Driver texting by SMS on a company phone number - Driver pay, settlement runs and payroll export - Accounts payable, with carrier bill versus rate-confirmation review - QuickBooks Online push — invoices, payments and carrier bills - AI rate-confirmation import — upload the PDF, review the pre-filled load - Quotes with a public acceptance page, lane pricing and win rate - Customer credit gate at booking and an EIA-indexed fuel surcharge - Analytics boards, the report builder and a tamper-evident audit log Up to 9 trucks · Unlimited office users · 250 driver texts a month (soft cap) · 25 AI imports a month · 100 carrier checks a day Also consider Fleet · from CAD $199.50/mo (US$140), first 10 trucks ## More, when you want it The modules you'd use 6 - Loads — Every shipment as one record that dispatch, billing, payroll and the tracking link all read. - Trip Board — Live trips over the pool of loads nobody is driving yet. - eManifest — Border Desk: ACE and ACI packets, ready to file. - Billing — The invoice built from the delivery, and the money that has not arrived. - Payroll — Settlements built from the trip that ran, approved by a second person. - Compliance — The IFTA quarter, driver files, inspections and renewals. ### What size of carrier is Lanexa built for? Small and mid-sized North American carriers, with the design bet on the smallest end. Solo is CAD $5 (US$3.50) a month billed annually for one truck. Start is CAD $119 (US$83) a month flat, billed annually, for 2 to 9 trucks. Fleet is CAD $399 (US$279) a month for the first ten trucks, then CAD $40 (US$28) per active truck, billed annually, for 10 trucks and up. Enterprise is priced by arrangement for 50 trucks and up, or several companies. These are annual-billed prices; month to month costs 25% more, and annual billing saves 20%. ### Does Lanexa handle our eManifest? Yes. On Fleet, Border Desk prepares the ACE and ACI packet (driver, truck, cargo, the PARS and PAPS references and your customs broker's packet), ready to file. ### Does Lanexa work with our ELD? Yes. On Fleet it reads GPS positions from a connected Samsara or Geotab account and, where enabled, hours-of-service clocks. ### Can we bring our existing loads and customers across? Yes. CSV import for loads and customers is on every plan, with column names mapped automatically, and from Start an uploaded rate confirmation PDF becomes a pre-filled load you review before it saves. Also for Owner-operators Freight brokers 3PLs Dispatchers Owners Accounting Drivers ## One record, quote to payment. Start free trial See plans --- ## Dispatch Software for Carriers — Lanexa for Dispatchers URL: https://lanexa.io/solutions/dispatchers Summary: Lanexa for dispatchers: AI rate-con import, a Load Status wall, a trip board over the load pool, driver texting on the load and tracking links customers open. # You are the integration layer. You shouldn't have to be. A dispatcher books loads, assigns drivers and trucks, moves jobs forward and farms work out — and spends much of the day retyping between a board, an inbox, a portal and a phone. Start free trial Start · from CAD $59.50/mo (US$42) app.lanexa.io ## What changes for you - Typing in the rate confirmation Start and up Upload the rate confirmation PDF in the booking sheet and AI import pre-fills the load. The form is the review step: nothing saves until you do. And a re-sent rate confirmation cannot book the same job twice — a duplicate-tender guard refuses a re-used load number for the same customer. - The board lives in your head Start and up The Load Status wall shows every load as kanban, map or timeline; the map marks reported positions where an ELD is connected and planned ones otherwise. The Trip Board puts live trips over the pool of loads nobody is driving yet, and completing a stop on the run sheet moves the load forward. - Assigning the wrong driver Start and up The driver picker lists available drivers first and sinks anyone on leave to the bottom, asking you to confirm before you assign them anyway. A load tendered to a partner carrier will not take your own driver, and the database refuses to dispatch a load with no customer attached. - Chasing drivers for paperwork Start and up · WhatsApp add-on Text a driver from inside the load on your company number; the reply lands on that load's thread, and the inbox sorts by what needs a reply rather than what is unread. Send a document request link and the driver or receiver uploads the missing paper from a phone, filed on the load as that document. With the WhatsApp add-on, photos a driver sends in the load's thread wait in a review queue where you name them in one click. - “Where is my load?” Every plan Every load can publish a tracking link your customer opens with no account and no login. Live CBP and CBSA commercial booth waits, refreshed every 30 minutes, tell you which crossing to plan on before you commit. ## Your plan: Start Early bird −50% · first 12 months $149 /month (US$104) $59.50 CAD /month ≈ US$42 /month 30 days free, then $714 (US$500) for your first year - - Renews at $1,428/year (US$1,000) - You save $850.50 (US$595) vs monthly Monthly billing, US dollars and more trucks on the pricing page 2 to 9 trucks - Dispatch board and Trip Board - Driver texting on your company number - Driver pay and settlements - Accounts payable + QuickBooks push - Book a load from a rate-con PDF Start free trial 30-day free trial · no card required Everything in Start Start is where dispatch begins: the dispatch board, Trip Board, Load Status wall and load grid, driver texting on a company number and AI rate-confirmation import — with unlimited office users, so every dispatcher has their own login. - Dispatch board, Trip Board, Load Status wall and the spreadsheet load grid - Driver texting by SMS on a company phone number - Driver pay, settlement runs and payroll export - Accounts payable, with carrier bill versus rate-confirmation review - QuickBooks Online push — invoices, payments and carrier bills - AI rate-confirmation import — upload the PDF, review the pre-filled load - Quotes with a public acceptance page, lane pricing and win rate - Customer credit gate at booking and an EIA-indexed fuel surcharge - Analytics boards, the report builder and a tamper-evident audit log Up to 9 trucks · Unlimited office users · 250 driver texts a month (soft cap) · 25 AI imports a month · 100 carrier checks a day Also consider Fleet · from CAD $199.50/mo (US$140), first 10 trucks WhatsApp for your fleet · an add-on on Start and Fleet ## More, when you want it The modules you'd use 6 - Loads — Booking, the load record and AI rate-confirmation import. - Load Status — Every load by stage: kanban, map and timeline. - Trip Board — Live trips over the load pool, and the run sheet. - Messages — Texts, WhatsApp and email on the load, sorted by what needs a reply. - Customers — Who pays, their contacts and their credit. - Interline — Covering loads with partner carriers. What a dispatcher can and cannot do - Book loads, assign drivers, trucks and trailers, and move jobs through their statuses - Tender loads to partner carriers on the interline desk (Fleet) - Message drivers from the load, the trip and the inbox - See money by default — rates, rate per mile, toll estimates and totals are masked on the load ledger and dashboard for roles without rate visibility - Override a customer's credit hold to let a booking through ### Can a dispatcher see our rates? Not by default. The Dispatcher role does not include rate visibility, so rates, margins and totals are masked on the load ledger and dashboard. Permissions are set per person, per company, so an administrator can grant it to someone who needs it. ### Can I build a load from a rate confirmation PDF? Yes, on Start and up. Upload the PDF in the booking sheet and AI import pre-fills the load; you review it and save. ### Do my drivers need an app? No. Drivers work from texts and links in their phone's browser, or on WhatsApp with the add-on. There is nothing to install. ### Does Lanexa show drivers' hours of service? Yes, on Fleet. Hours-of-service clocks are read from your connected Samsara or Geotab ELD. Also for Carriers Owner-operators Freight brokers 3PLs Owners Accounting Drivers ## Book the load. The rest follows. Start free trial See plans --- ## No App to Install — Lanexa for Truck Drivers URL: https://lanexa.io/solutions/drivers Summary: Drivers use Lanexa with no app: texts and links in a phone browser, or WhatsApp as an add-on. Photos land on the load for the office to name. # There is no app for your drivers to install. Drivers work from messages and links in a phone browser — by SMS, or on WhatsApp with the add-on. Start free trial Start · from CAD $59.50/mo (US$42) app.lanexa.io 8:12 KL Kestrel Line Dispatch Business account Yesterday Hi Owen, dispatch has assigned you Load KLT-448186 · LX-24206. Pickup: Beacon Hill Plastics, Kitchener, ON on Fri, Sep 25 Delivery: Toledo DC, Toledo, OH on Fri, Sep 25 Equipment: DRY VAN Tap below to confirm you can take it, or reply here with any questions for dispatch. 8:05 p.m. Accepted Not available I have a question Kestrel Line Dispatch Hi Owen, dispatch has assigned you Load KLT-448186 · LX-24206. Accepted 8:09 p.m. PDF LoadSummary-KLT-448186.pdf 2 pages · 86 kB · PDF Load summary attached. Pickup number and the border paperwork are in it. 8:12 p.m. Message Yesterday: the load goes out 11:42 KL Kestrel Line Dispatch Business account Today Loaded and sealed. Seal 4471902. Heading to the Ambassador Bridge. 5:32 a.m. Thanks! ACE is accepted, PAPS on file. Safe drive. 5:35 a.m. Crossed. 14 min at the booth. 7:51 a.m. Great — delivery appointment is 11:30 at Toledo DC, dock 6. 7:54 a.m. Delivered. POD photo attached. 11:39 a.m. Thanks Owen, the POD is on the load. 11:42 a.m. Message Today: the POD comes back Swipe for today ## What changes for you - Another app nobody opens Start and up Lanexa texts drivers from your company number, and every link opens in the phone's own browser. A driver's reply lands on the load's thread in the office, beside the email and the internal notes — searchable, and attached to the shipment it is about. - Drivers live in WhatsApp Add-on · Start and Fleet · included on Enterprise With WhatsApp for your fleet, the assignment goes out with the load summary PDF, and document requests and status checks arrive with quick-reply buttons. We provision the number and get the message templates approved by Meta; setup takes 3–5 business days. North American phone numbers only. - Paperwork chased for weeks Request links on every plan · message photos on Start Send a request link for the exact paper you need — a POD, a lumper receipt — and the driver uploads it from the phone with no login; it is filed on the load as that document, with large photos shrunk on the phone before they upload. Photos a driver sends in a load's message thread are filed against that load and wait in a review queue, where someone in the office names them — BOL, POD — in one click. - Pay questions on a Friday Start and up Pay is built from the trip that ran. Each settlement is itemised line by line — units × rate = amount — for miles, loads, waiting time, extra stops and deductions, approved by a second person, and becomes a pay stub you can hand the driver. - A licence expires and nobody noticed Every plan · DQ files on Start Each driver's licence, medical certificate and border documents are tracked with their expiry dates, and the dashboard lists what is coming due. Book time off and the driver picker sinks that driver to the bottom on those days. On Start, the driver qualification file is computed live and prints as one PDF packet. ## Your plan: Start Early bird −50% · first 12 months $149 /month (US$104) $59.50 CAD /month ≈ US$42 /month 30 days free, then $714 (US$500) for your first year - - Renews at $1,428/year (US$1,000) - You save $850.50 (US$595) vs monthly Monthly billing, US dollars and more trucks on the pricing page 2 to 9 trucks - Dispatch board and Trip Board - Driver texting on your company number - Driver pay and settlements - Accounts payable + QuickBooks push - Book a load from a rate-con PDF Start free trial 30-day free trial · no card required Everything in Start Driver texting on a company number, messages from inside the load, settlements with pay stubs, and driver qualification files all begin on Start — with unlimited office users. - Dispatch board, Trip Board, Load Status wall and the spreadsheet load grid - Driver texting by SMS on a company phone number - Driver pay, settlement runs and payroll export - Accounts payable, with carrier bill versus rate-confirmation review - QuickBooks Online push — invoices, payments and carrier bills - AI rate-confirmation import — upload the PDF, review the pre-filled load - Quotes with a public acceptance page, lane pricing and win rate - Customer credit gate at booking and an EIA-indexed fuel surcharge - Analytics boards, the report builder and a tamper-evident audit log Up to 9 trucks · Unlimited office users · 250 driver texts a month (soft cap) · 25 AI imports a month · 100 carrier checks a day Also consider Fleet · from CAD $199.50/mo (US$140), first 10 trucks WhatsApp for your fleet · an add-on on Start and Fleet ## More, when you want it The modules you'd use 4 - Messages — SMS, WhatsApp and email with drivers, on the load. - Documents — Request links, the review queue and every paper on the load. - Drivers — Credentials, expiry dates, time off and the qualification file. - Payroll — Settlements and pay stubs built from the trip. What a driver can and cannot do - Messages, and their own loads and documents - Change a load — the database refuses the write, not just the button - See anything belonging to another company ### Do drivers need to install an app? No. Drivers work from messages and links in their phone's browser, by SMS from Start, or on WhatsApp with the add-on. Nothing to install. ### Do driver photos file themselves? Not on their own. A photo a driver sends in a load's thread is filed against that load and waits in a review queue, where someone in the office picks the type — BOL, POD — in one click. A request link is different: it asks for one named document, so the upload is filed as that document straight away. ### Does Lanexa track drivers' hours of service? Yes, on Fleet. Hours-of-service clocks are read from your connected Samsara or Geotab ELD. ### Which plans include WhatsApp for your fleet? It is an add-on on Start and Fleet, and included on Enterprise. Setup takes 3–5 business days because Meta verifies every business before a number can send, and we handle that for you. Also for Carriers Owner-operators Freight brokers 3PLs Dispatchers Owners Accounting ## Nothing to install. Nothing lost in a group chat. Start free trial See plans --- ## Lanexa for Freight Brokers — Quotes, Carriers, Interline URL: https://lanexa.io/solutions/freight-brokers Summary: Lanexa is built for carriers. For brokering: quotes with online acceptance, credit checks, FMCSA lookups, an interline desk and bill-versus-rate-con review. # Price it, cover it, pay for it — on the load you already booked. Lanexa is a carrier's system, not a broker platform with the trucks taken out. Start free trial Fleet · from CAD $199.50/mo (US$140), first 10 trucks app.lanexa.io Zoom: quotes by status ## What changes for you - Quotes live in email Start and up The quote builder shows what you have charged on this lane before, what this customer paid last time, how often you win the lane, and whether the rate is under your own cost per mile. The customer accepts on a public page with no account; Lanexa records who accepted, when, from what internet address and for exactly what amount, and a clean acceptance becomes the load. Unanswered quotes expire on their own, with a warning 48 hours before. - Credit exposure shows up late Start and up Set a credit limit per customer and Lanexa computes what they owe from live invoices, not a stored figure. A customer over their limit has an online acceptance parked and a booking refused, with both figures named. A dispatcher cannot override the hold; an accounting role can, and the override is logged. - Is the carrier who they say they are? Every plan · partner files on Fleet Live FMCSA QCMobile lookups by DOT number, MC number or legal name, from the booking path, on every plan. On the interline desk each partner carries a file — authority numbers, border identities, insurance expiries, payment terms and factoring — and Lanexa points out what is missing. - Covering a load is a phone call and a spreadsheet Fleet and up The interline desk records each offer to a partner carrier with its clock and tracks the answer — covered, declined, expired or fell through — with sell, buy and margin on every tender. It builds the rate confirmation PDF, files it on the load and emails it from your own address. A load with your own driver on it cannot be tendered until that driver is unassigned, so nobody is paid for a trip a partner ran. - The carrier bill gets paid as sent Start and up · automatic partner bills on Fleet When a partner delivers an interlined load, Lanexa raises the bill you owe them in accounts payable by itself, for a person to approve. Any carrier bill above its rate confirmation is held until someone accepts the difference with a written reason. ## Your plan: Fleet Early bird −50% · first 12 months $499 /month (US$349) $199.50 CAD /month ≈ US$140 /month 30 days free, then $2,394 (US$1,676) for your first year $399 (US$279) covers your first 10 trucks, then $40 (US$28) per active truck - - Renews at $4,788/year (US$3,352) - You save $2,845.50 (US$1,992) vs monthly Monthly billing, US dollars and more trucks on the pricing page 10 trucks and up - Everything in Start - General ledger + weekly cash forecast - Border Desk for ACE and ACI packets - Live GPS from Samsara or Geotab - Interline, on-call alerts, Ask Lanexa Start free trial 30-day free trial · no card required Everything in Fleet The interline desk — covering loads with partner carriers, and the partner bill that raises itself on delivery — is on Fleet, alongside the quotes, credit gate and accounts payable that start on Start. - General ledger, period close and a weekly cash forecast - Payroll ledgers — escrow, loans and charge-backs — and team pay splits - Live GPS from a connected Samsara or Geotab account - Border Desk — ACE and ACI packets, ready to file - Notification rules, an on-call rota and SLA escalation - Voice alert calls for critical alerts - AI daily brief, and Ask Lanexa — a question in English becomes a governed report - Interline desk for work given to partner carriers CAD $399 (US$279) covers the first 10 trucks, then $40 (US$28) per active truck · An active truck is a power unit on at least one load that month · A truck parked all month is not billed · 5,000 texts fair use · 500 carrier checks a day Fleet is CAD $399 (US$279) a month for the first ten trucks, then priced per active truck, and it assumes you run trucks of your own. If you broker without trucks, talk to us before you choose a plan. Also consider Start · from CAD $59.50/mo (US$42) ## More, when you want it The modules you'd use 6 - Quotes — Lane history, online acceptance and the quote funnel. - Customers — One book of shippers, brokers and carriers, with credit terms and FMCSA checks. - Interline — Offers to partner carriers, rate confirmations and the partner file. - Accounts Payable — Carrier bills from entered to paid, checked against the rate confirmation. - Billing — The customer's invoice, on the same shipment as the partner's bill. - Documents — Rate confirmations, PODs and request links filed on the load. ### Is Lanexa a freight-broker TMS? It is built for carriers, and it covers the brokering a carrier does: quotes, customer credit, carrier checks, covering loads with partner carriers and paying them. EDI is available as an add-on module. If brokerage is your whole business, talk to us before you choose a plan. ### Can I check a carrier's authority before I tender a load? Yes. Lanexa runs live FMCSA QCMobile lookups by DOT number, MC number or legal name from the booking path, on every plan, with a daily allowance that grows with the plan. On Fleet, each interline partner also carries a file with authority numbers and insurance expiries. ### How does a partner carrier get the rate confirmation? Lanexa builds the rate confirmation PDF, files it on the load and emails it from your own sender address. When the partner returns it signed, the signed copy goes on the load's file. ### How is a partner carrier paid? On Fleet, when the partner delivers an interlined load, Lanexa raises the bill you owe them in accounts payable for a person to approve, so the customer's invoice and the partner's bill sit on the same shipment. A bill that comes in above its rate confirmation is held until someone accepts the difference with a reason. Also for Carriers Owner-operators 3PLs Dispatchers Owners Accounting Drivers ## Quote it, cover it, pay the rate you agreed. Start free trial See plans --- ## Owner-Operator TMS with IFTA — Lanexa Solo URL: https://lanexa.io/solutions/owner-operators Summary: Lanexa Solo is from CAD $2.50 (US$1.75) a month for a one-truck operation: the full IFTA quarter, real invoicing, documents, tracking links and true cost per mile. # The paperwork shouldn't be waiting for you after a day of driving. You are the driver, the dispatcher and the bookkeeper. Start on Solo Solo · from CAD $2.50/mo (US$1.75) app.lanexa.io ## What changes for you - IFTA is a shoebox and a bad weekend Every plan The complete quarterly IFTA workspace is on Solo. Fuel tax is never held back to push an upgrade. Mileage comes from your routes or manual entry; fuel receipts are entered by hand or imported from your fuel-card file, and you verify each one. Gap checks flag fuel with no miles and miles with no fuel before you file, and the IFTA Audit-Armor report is there if you are asked to prove it. - Getting paid takes chasing Every plan Mark the load delivered and the draft invoice is written for you, with tax resolved from the destination province. Send it with its document packet, work the collections desk and customer statements, and if you factor, record your factor, their remit-to address and each schedule of accounts in Lanexa. - You don't know what the truck really costs Every plan Rate per mile on every load. Enter the truck's monthly fixed costs once and Truck 360 sets them against revenue, miles and verified fuel for a true cost per mile — and where an input is missing it shows a dash and names the gap instead of printing a flattering number. Toll estimates for crossings and Highway 407 sit on the load. - Every crossing and every broker is a guess Every plan Live CBP and CBSA commercial booth waits, refreshed every 30 minutes. The Bank of Canada CAD / USD rate on every cross-border invoice. Weather warnings for your lanes. And live FMCSA lookups by DOT number, MC number or legal name before you take the load. - Customers call to ask where the load is Every plan Every load can publish a tracking link your customer opens with no account and no password. Documents go out as time-limited share links, and a document request link lets a shipper or receiver upload a missing paper from their phone, filed straight onto the load. ## Your plan: Solo Early bird −50% · first 12 months $6.25 /month (US$4.38) $2.50 CAD /month ≈ US$1.75 /month 90 days free, then $30 (US$21) for your first year - - Renews at $60/year (US$42) - You save $45 (US$32) vs monthly Monthly billing, US dollars and more trucks on the pricing page One truck - The full quarterly IFTA workspace - Invoices with province tax, drafted on delivery - Tracking links customers open without an account - Documents, including French invoices, BOLs and PODs - Earned per mile, cost per mile and what’s left - Live CBP and CBSA border waits - FMCSA carrier checks before you book Start on Solo 90-day free trial · verify with a card or a driving licence; nothing is charged at signup Everything in Solo Solo is priced for exactly one truck and one person, with fuel tax, invoicing and documents all included. - The complete quarterly IFTA workspace, with the IFTA Audit-Armor report - Real invoicing with destination-province tax - Documents, generated PDFs and share links - Tracking links your customer opens without an account - Rate per mile on every load, and true cost per truck and per mile - Live CBP and CBSA commercial border wait times - Live FMCSA carrier and broker checks — 20 a day 1 truck · 1 office user · 30 loads a month (soft cap) · 50 outbound document emails a month What Solo leaves out - Texting a driver Start - Paying someone other than yourself — driver pay and settlements Start - Border Desk — ACE and ACI packets, ready to file Fleet - A second person in the office Start Also consider Start · from CAD $59.50/mo (US$42) ## More, when you want it The modules you'd use 6 - Compliance — The IFTA quarter, fuel receipts and your credentials. - Billing — Invoices, payments, collections and the factoring rail. - Loads — Every load you book, with rate per mile and a tracking link. - Documents — BOLs, PODs, request links and share links on the load. - Fleet — Your truck, its insurance and its inspections. - Dashboard — Today — the one screen Solo opens on. ### Is Solo really CAD $5 (US$3.50) a month? Solo is CAD $5 (US$3.50) a month billed annually, or CAD $6.25 (US$4.38) month to month, and it starts with 90 days free. During the early bird, annual billing is CAD $2.50 (US$1.75) a month for the first year. Its limits are 1 truck, 1 office user, 30 loads a month (soft cap), 50 outbound document emails a month. Going over the load cap shows a meter and asks you to upgrade — a cap never produces a bill. ### Does Solo include IFTA? Yes — the complete quarterly fuel-tax workspace: mileage from your routes or manual entry, fuel receipts and fuel-card import, gap checks before you file, and the IFTA Audit-Armor report. Lanexa prepares the quarter; you file the return with your base jurisdiction. ### What happens when I add a second truck? Solo holds one truck, and the software will not add a second one. Start covers 2 to 9 trucks at CAD $119 (US$83) a month flat, with driver texting, driver pay and unlimited office users. Moving up is a plan change on the same company, so your loads, invoices and records stay where they are. ### Can my invoices be in French? Yes. Set your company's document language to French and invoices, bills of lading and proofs of delivery are generated in French — Québec Bill 96, handled from Solo. Also for Carriers Freight brokers 3PLs Dispatchers Owners Accounting Drivers ## One truck. A real back office. Start free trial See plans --- ## Lanexa for Trucking Company Owners — Find the Leaks URL: https://lanexa.io/solutions/owners Summary: Lanexa for owners: a dashboard that counts un-invoiced loads and missing paperwork, analytics that admit thin data, true cost per truck, and roles you control. # You can feel the money leaking. You just can't find where. The questions an owner asks at 7 a.m. Start free trial Start · from CAD $59.50/mo (US$42) app.lanexa.io ## What changes for you - You find out at month-end Every plan · daily brief on Fleet The dashboard counts delivered loads that were never invoiced, loads whose proof of delivery is late or whose detention charge has no evidence, and credentials about to lapse. On Fleet, an AI morning brief summarising the business arrives by email. - The numbers disagree with each other Start and up Analytics computes each number once, the same way everywhere, across seven boards from the executive summary to fuel — and reports read the same engines, so they cannot disagree with it. A tile built on thin data shows a dash and says what is missing, rather than a confident zero. - True cost per load is guesswork Every plan Truck 360 sets a truck's monthly fixed costs against its revenue, miles and verified fuel for a true cost per mile, and Driver, Trailer and Customer 360 pages answer “tell me everything about this one”. Rate per mile is on every load. - A simple question takes a day Fleet and up Type the question — “revenue by customer, last 90 days” — and Ask Lanexa turns it into a report that the governed engine runs. The AI never computes a number and never sees your data. - Everyone sees everything, or nobody can do their job Start and up Eleven roles with per-person permissions in each company. A billing clerk cannot void an invoice, an A/P clerk cannot approve a bill, and the person who builds a pay run cannot approve it. Business changes are recorded with who and when in a tamper-evident log, where any alteration is detectable. ## Your plan: Start Early bird −50% · first 12 months $149 /month (US$104) $59.50 CAD /month ≈ US$42 /month 30 days free, then $714 (US$500) for your first year - - Renews at $1,428/year (US$1,000) - You save $850.50 (US$595) vs monthly Monthly billing, US dollars and more trucks on the pricing page 2 to 9 trucks - Dispatch board and Trip Board - Driver texting on your company number - Driver pay and settlements - Accounts payable + QuickBooks push - Book a load from a rate-con PDF Start free trial 30-day free trial · no card required Everything in Start Start adds the analytics boards, the report builder, roles with per-person permissions and the tamper-evident audit log to everything in Solo — with unlimited office users, so your dispatcher and your bookkeeper each have their own login. - Dispatch board, Trip Board, Load Status wall and the spreadsheet load grid - Driver texting by SMS on a company phone number - Driver pay, settlement runs and payroll export - Accounts payable, with carrier bill versus rate-confirmation review - QuickBooks Online push — invoices, payments and carrier bills - AI rate-confirmation import — upload the PDF, review the pre-filled load - Quotes with a public acceptance page, lane pricing and win rate - Customer credit gate at booking and an EIA-indexed fuel surcharge - Analytics boards, the report builder and a tamper-evident audit log Up to 9 trucks · Unlimited office users · 250 driver texts a month (soft cap) · 25 AI imports a month · 100 carrier checks a day Also consider Fleet · from CAD $199.50/mo (US$140), first 10 trucks ## More, when you want it The modules you'd use 6 - Dashboard — Un-invoiced loads, missing paperwork and expiring credentials, every morning. - Analytics — Seven boards, one arithmetic, honest about thin data. - Reports — Fixed reports, the four 360 pages and the report builder. - Activity — Who changed what, and when. - Ledger — The books, a weekly cash forecast and reconciliations (Fleet). - Group — Several companies side by side, books kept separate (Enterprise). What a owner can and cannot do - See every screen and every figure, including money - Let a booking through a customer's credit hold — the override is logged - Give each person one of eleven ready-made roles, then adjust their permissions one by one, company by company (Start and up) ### Can I see all my companies in one place? On Enterprise. Unlimited companies run under one plan, and the Group screen adds up booked freight revenue across them and shows each company's share, with each company's books kept separate. The ledger gives a consolidated trial balance with intercompany eliminations. ### Does the AI touch my numbers? No. Ask Lanexa only picks a report definition; every figure is computed by the same governed layer as Analytics, and money stays hidden from roles that may not see it. The AI never sees your data. ### Can I control who sees money? Yes. Rate visibility is a permission held per person in each company. The Dispatcher role does not include it, so rates, margins and totals are masked on the load ledger and dashboard; the accounting roles see them. ### What happens to our records if we downgrade, pause or stop? Nothing is deleted. You can pause for up to 180 days with everything readable. Cancelling drops you to Solo at the end of the period, and a lapsed trial falls back to Solo too — every load, invoice, document and driver record stays. Also for Carriers Owner-operators Freight brokers 3PLs Dispatchers Accounting Drivers ## See the business the way it actually is. Start free trial See plans --- ## Trust — Security, Roles and Privacy at Lanexa URL: https://lanexa.io/trust Summary: How Lanexa keeps your company's data apart, who can do what, what it connects to, and how personal information is handled. # Checkable, not promised. How your company's data is kept apart, who can do what, what Lanexa connects to, and what's coming next. Start free trial Security and roles ## Five things you can check ### Security and roles Your company's data kept apart by the database, your most sensitive records out of a browser's reach, and ready-made roles with per-person permissions. Read it ### Integrations What Lanexa connects to: the data feeds built in, the accounts you connect yourself, and EDI as an add-on module. Read it ### The capability registry 5,137 live capabilities of 5,481, counted one control at a time. Read it ### What's next Load board integration is coming in the next upgrade. More soon. Read it ### Privacy policy What personal information Lanexa collects, why, who it is shared with, and how to ask about it. Read it ## Lanexa is a product of Cygnik Tech, built in Canada. Questions from your security review or your accountant? Send them, and you will get a straight answer from the team that builds Lanexa. Contact the team ### Reach us - (888) 777-1672 - support@lanexa.io Accounts and product help - info@lanexa.io General enquiries - Suite 400 – 1940 Eglinton Ave E Toronto, ON M1L 4R1 ## Trust questions ### How does Lanexa keep my company's data separate? The database itself keeps every company's data apart, on every request, and your most sensitive records cannot be reached from a browser at all. Card numbers never touch Lanexa. ### Who makes Lanexa? Lanexa is a product of Cygnik Tech, built in Canada. You can reach the team at support@lanexa.io , info@lanexa.io or (888) 777-1672 . ## Book the load. The rest follows. Start free trial See plans --- ## Security and Roles — How Lanexa Protects Your Data URL: https://lanexa.io/trust/security Summary: Your company's data kept apart by the database on every request, your most sensitive records out of a browser's reach, and ready-made roles with per-person permissions and separation of duties. # Four questions, four separate answers. Signed in? Whose data? Allowed? What happened? Lanexa answers each one separately, and the one that keeps your company's data apart from every other company's is decided by the database, on every request. Your data Kept apart Permissions Per person Card numbers Never stored Every change On the record ## Kept separate on purpose Each mechanism answers one question and nothing else. Keeping them separate is the design. - 01 Are you signed in? ### Sign-in Email and password or an emailed magic link, with password reset. Public pages such as tracking search and quote acceptance sit behind a bot check. - 02 Whose data is this? ### Kept apart Your company's data is kept apart from every other company's by the database itself, on every request, whatever a screen asks for. - 03 Are you allowed? ### Permissions Permissions are held per person, per company, and the database enforces them on the records that matter, not only the buttons on screen. - 04 What happened? ### A record Changes are recorded with who made them and when, in a tamper-evident record that makes any alteration detectable. ## Your most sensitive records never reach a browser. Some records are kept where only Lanexa's own servers can reach them. No signed-in user, however senior, can read or change them from a browser. That is where Lanexa keeps the things that would hurt most if they leaked. - Your connection credentials, such as an ELD account - Your QuickBooks connection - Payment events from the payment processor - Identity documents uploaded at signup - The terms you accepted, and when - Outbound email ## Ready-made roles, and permissions per person Permission is a set of named capabilities held by a person in a specific company — not a job title. The roles below are ready-made bundles, and any person's capabilities can be adjusted individually. Someone can administer one company in a group and only read another. Lanexa's eleven ready-made roles | Role | What it is for | | Company Administrator | Full control of the company. | | Controller | The full books: receivables, payables, settlements, the ledger and period close. | | Accounting | Day-to-day receivables and payables, with financial visibility. | | Dispatcher | Runs the freight. Rate visibility is not part of the role by default. | | Safety & Compliance | Compliance, credentials, documents and customs. | | Billing Clerk (A/R) | Creates invoices and applies cash. Cannot approve or void. | | A/P & Settlements Clerk | Enters bills and runs settlements. Approval is someone else’s. | | Sales / CSR | Quotes and customer relationships. | | Driver | Messages, and their own loads and documents. | | Viewer | Read-only. | | Demo Viewer | Read-only demo access. | Users, roles and per-person permissions are on Start and up. Solo has one office user. ### A billing clerk cannot void A billing clerk raises invoices and applies cash, but cannot void an invoice or issue a credit memo. ### An A/P clerk cannot approve An A/P clerk enters carrier bills and runs settlements, but cannot approve a bill. ### Two people for driver pay A driver settlement run is approved by someone other than the person who created it. The database refuses the creator. ### Money shown to those who need it Rates, margins and totals are masked on the load ledger and dashboard for roles without rate visibility. A hidden button is a courtesy, not the control. For the records that matter, loads among them, the database itself refuses a change from a person whose permissions do not allow it. ## Every change, on the record. Changes are written with who made them and when. Every business event joins a tamper-evident record, and a Verify check confirms it, so any alteration is detectable. The Activity log is on Start and up. ## Money, AI and credentials ### Card numbers never touch Lanexa Where a plan asks for a card, it is typed into Stripe's own payment field. No card number reaches Lanexa's servers, database or code, and nothing is charged at signup. ### AI that never sees your data Ask Lanexa turns a question into a report; it never computes a number and never sees your data. Money figures stay hidden from anyone without rate visibility. ### Connection credentials locked away A Samsara or Geotab credential is checked with the provider, then stored encrypted for your company and never shown again. ### Usage data skips what you type Product analytics record which screens and controls are used, never the values typed into them. ### User content is cleaned Anything a user supplies is cleaned before it is displayed. ## Security questions ### How does Lanexa keep one company's data away from another? The database itself keeps every company's data apart, on every request. Your most sensitive records, such as connection credentials and identity documents, cannot be reached from a browser at all. ### Can a dispatcher see our rates? Rates, margins and totals are masked on the load ledger and dashboard for roles without rate visibility, and the dispatcher role does not include it by default. Visibility is set per person, per company. ### Does Lanexa store card numbers? No. A card is entered in Stripe's own payment field and never reaches Lanexa's servers, database or code. ### Does Lanexa's AI see our data? No. Ask Lanexa turns your question into the same report the report builder makes by hand, and the report engine does the arithmetic. The AI never computes a number and never sees your data. ### Can I see who changed a record? Yes. Changes are recorded with who made them and when, and the record is tamper-evident, so any alteration is detectable. ## Ask the hard question before you switch. Start free trial See plans --- ## What's Next for Lanexa — Load Board Integration Coming URL: https://lanexa.io/whats-next Summary: Load board integration is coming in the next Lanexa upgrade, with more on the way. Stand by, or ask us what is coming. # More is on the way. Stand by. Lanexa grows in upgrades that arrive in the account you already use. Here is a first look at the next one. Next upgrade ## Load board integration The load boards you work with, connected to your Lanexa records. More details soon. And more after that. We will tell you when it is ready. Ask Lanexa what's next Start free trial ## Questions ### Does Lanexa integrate with load boards? Load board integration is coming in the next Lanexa upgrade. Ask us and we will share more as it gets closer. ### How do I hear about new Lanexa features? New features arrive as upgrades to the same account, with nothing to install. Ask us what is coming and we will keep you posted. ## Book the load. The rest follows. Start free trial See plans --- ## Why Lanexa — Four Decisions You Can Check URL: https://lanexa.io/why Summary: Cross-border built into the load, books that write themselves, AI that cannot invent a number, and data kept apart by the database — with the limits stated. # Four things Lanexa does on purpose. Plenty of software can show you a list of loads. These four are decisions about how freight software should behave — and each one is checkable rather than asserted, so each page also says where the claim stops. Start free trial See pricing ## The four claims - 01 The border is part of the load ### The border is part of the load, not a second system. Booth waits on every plan. On Fleet, the ACE or ACI crossing is assembled from the trip, the control numbers come from your carrier codes, and the broker gets their packet, ready to file. Read the claim and its limits - 02 The books write themselves ### The books write themselves from the work. On Fleet, the money documents post double-entry on their own, corrections unpost, eight tie-outs check the books and cash is forecast by week. From Start, invoices, payments and bills push one way to QuickBooks Online. Read the claim and its limits - 03 AI that can't invent a number ### AI that cannot invent a number. Ask Lanexa writes the report definition; the governed engine does the arithmetic. Your browser never calls an AI provider, and nothing in the core of the product depends on AI. Read the claim and its limits - 04 Your data stays separate ### One company cannot reach another's records. Company data kept apart by the database itself, the most sensitive records out of a browser's reach, roles with real separation of duties, and a change record where any alteration is detectable. Read the claim and its limits ## Every capability, counted and published. Every capability in the product is catalogued at the grain of one control, field, tile, column or disclosed number, counted and published in the capability registry. Open the capability registry What's next Live 5,137 Of total 5,481 ## Compare it, or look up a term ### Compared to how you work today Spreadsheets, a dispatch tool plus accounting, or a TMS plus a customs service — where each wins and where it breaks. ### Freight and border glossary ACE, ACI, PARS, PAPS, IFTA, SCAC and the rest, defined for the person who has to act on them. ### Security and roles How companies are kept apart, and how roles and permissions work. ## Straight answers ### What makes Lanexa different from other transportation management systems? Four decisions, each checkable on its own page: the border is planned from the load itself, the books post themselves from the work on Fleet, the AI writes report definitions but never computes a number, and company data is kept apart by the database on every query. Each page also says where the claim stops. ### How does Lanexa handle ACE and ACI eManifests? Border Desk prepares the ACE or ACI data, the control numbers, the barcoded paper and the broker packet, ready to file, and the Filing Assistant lays every value out in the government portal's own field order. ### Is the general ledger on every Lanexa plan? No — it is on Fleet and Enterprise. Invoicing is on every plan, and from Start, invoices, payments and carrier bills push one way into QuickBooks Online. ### Does the AI see my company's data? No. Ask Lanexa receives your question and returns a report that the engine runs under your own permissions. Rate-confirmation import reads only the PDF you upload, and the daily brief is written from a summary of your business. ### Can another Lanexa customer see my data? No. The database returns only the records of the companies you are a member of, on every request, and your most sensitive records cannot be reached from a browser at all. ## Book the load. The rest follows. Start free trial See plans --- ## AI That Cannot Invent a Number — Lanexa TMS URL: https://lanexa.io/why/ai-that-cannot-invent-a-number Summary: Ask Lanexa turns a question into a report and a governed engine does the maths. The AI never computes a figure and never sees your data. # AI that cannot invent a number. When you ask Lanexa a question in plain English, the AI writes the question — which report, grouped how, over which dates. The governed report engine does every sum. A wrong reading shows up as a visibly wrong definition on screen, never as a silently wrong figure. Start free trial See pricing ## How it tends to work without this The obvious way to build "ask your data a question" is to let a model write a database query and run it. It produces fast, confident answers — and a different definition of revenue every time the question is phrased a little differently. Two people ask nearly the same thing, get two figures that both look authoritative, and neither can be checked. ## What Lanexa does, and on which plan Defines ### The model writes the question, not the answer Ask Lanexa translates your question into exactly the structure the report builder produces by hand — subject, grouping, measures, dates and filters — echoes back how it read you, and stops. The definition is checked against the live report catalogue before anything runs. Fleet and up Computes ### The engine does the arithmetic Every figure is calculated by the same governed engine as a report you build yourself. The AI never computes a number and never sees your data. Fleet and up Money ### Money follows your role, not the prompt The engine drops money measures for anyone whose role cannot see rates — even if the model is told otherwise. The model is not trusted to decide who sees what. Fleet and up Review ### Imports stop at a form you check Upload a rate confirmation and AI import pre-fills the booking sheet. The form is the review step: nothing saves until you do, a customer is attached only on an exact name match, and a re-sent confirmation is flagged as a duplicate before you save. Start and up Server-side ### Your browser never calls an AI provider AI requests are made from Lanexa's servers, never from the page in front of you. Rate-confirmation import checks your sign-in and your company first, and sends only the text extracted from the PDF — never the file itself. Every AI feature Additive ### Nothing in the core depends on it Booking a load, moving it, invoicing it, paying a driver and filing fuel tax all work with AI switched off. If the AI service is unreachable, each AI feature says so plainly, manual entry still works, and every report you can build by hand still runs. Every plan AI rate-confirmation import is on Start and up. Ask Lanexa and the emailed daily brief are on Fleet and up. Compare plans ## What it means on a Tuesday An owner types "revenue by lane, last quarter" into Ask Lanexa. It shows the definition it chose, and the engine returns the same figures the report builder would have. If it had read "lane" as "customer", the definition would say so on screen and the question gets rephrased. Nobody sets a price on a plausible number that was never actually computed. ### See it in the product - Reports 104 live - Loads 157 live - Analytics 105 live - Dashboard 102 live Reports and the report builder Loads and rate-confirmation import Plans and AI limits Security and roles ## Questions about this claim ### Does the AI see my company's data? No. Ask Lanexa receives your question and returns a report that the engine runs under your own permissions. Rate-confirmation import reads only the PDF you upload, and the daily brief is written from a summary of your business. ### Which Lanexa plans include AI? AI rate-confirmation import is on Start and up — 25 imports a month on Start, unlimited on Fleet and Enterprise. Ask Lanexa and the emailed daily brief are on Fleet and up. ### What happens if the AI gets it wrong? With Ask Lanexa, a wrong reading of your question shows up as the wrong report definition on screen, which you can see and correct; the figures themselves come from the engine. With rate-confirmation import, a misread field shows up in the booking form before you save. ### Is Lanexa built on AI? No. AI appears where it saves work — reading a rate confirmation, turning a question into a report, writing a morning summary. Booking, dispatch, invoicing, driver pay and fuel tax all work with AI switched off. ### The other three · claim 03 of 4 The border is part of the load The border is part of the load, not a second system. The books write themselves The books write themselves from the work. Your data stays separate One company cannot reach another's records. ## Book the load. The rest follows. Start free trial See plans --- ## Cross-Border Built Into the Load — Lanexa TMS URL: https://lanexa.io/why/cross-border-native Summary: Border waits on every plan; on Fleet, ACE and ACI prepared from the load, ready to file. Destination-province tax and the Bank of Canada rate, built in. # The border is part of the load, not a second system. Lanexa was built around freight that crosses between Canada and the United States. The crossing is planned from the load you already booked — booth waits, customs broker, control numbers, the paper the driver carries — instead of being retyped into another tool. Start free trial See pricing ## How it tends to work without this In a lot of small carriers the border lives somewhere else: a government portal, a broker's inbox, a spreadsheet of control numbers, a second piece of software with its own logins. The shipment is typed a second time to cross, and from that moment the two records can drift apart — a trailer swapped, a driver changed, a shipment added — with the difference found at the booth rather than in the office. ## What Lanexa does, and on which plan Booth waits ### Know the wait before you pick the bridge Live commercial booth waits at the crossings you use — US Customs and Border Protection southbound, the Canada Border Services Agency northbound — refreshed every 30 minutes. On their own page, as a dashboard chip, and as a badge on any cross-border load. Every plan, including Solo ACE + ACI ### Both directions, from one trip Border Desk gathers what a crossing needs from where it already lives — the driver, the truck and its plate, each load's commodity, weight and piece count, your carrier codes, the customs broker — and scores readiness on a checklist where every gap links to the screen that fixes it. Southbound and northbound rules differ, and so do the checks. Fleet and up PARS / PAPS ### Control numbers and paper that scans Shipment and cargo control numbers are derived from your SCAC or CBSA carrier code plus the load's probill, never typed per shipment. Lanexa prints the lead sheet, PARS and PAPS labels and a driver packet with real barcodes — and refuses to print a barcode too dense to scan. Fleet and up Broker loop ### The broker's side, tracked Border Desk emails your customs broker their packet from your own sender, with the label record attached, and tracks each shipment's entry — pending, packet sent, acknowledged, entry on file — with an automatic chase. A banner counts active cross-border loads that have no broker at all. Fleet and up The clock ### The one-hour rule, on screen The manifest has to be in before the truck arrives — an hour ahead for most highway shipments. Every crossing shows a countdown against its ETA, and dispatch is alerted when arrival is close and the crossing is still not filed or accepted. Fleet and up Tax + currency ### The money the border creates Sales tax on the invoice is resolved from the province the freight was delivered to, and CAD/USD comes from the Bank of Canada rate. A load in another currency with no real exchange rate on file is refused rather than guessed. Every plan, including Solo ## What it means on a Tuesday A dispatcher books a load to Buffalo. Because origin and destination are in different countries, the booking sheet opens its customs block and fills the shipment control number from your SCAC and the probill. On Fleet, the trip becomes a crossing on Border Desk: the checklist shows the trailer plate is missing and links straight to the truck, the broker's packet goes out from your own address, the driver's packet prints with its barcodes, and the countdown runs against the ETA. The one step that happens outside Lanexa is the filing itself — keyed into the government portal from a list laid out in the portal's own field order. ### See it in the product - eManifest 273 live - Loads 157 live - Billing 180 live - Documents 249 live ACE — the US truck eManifest ACI — the Canada eManifest PARS numbers PAPS numbers SCAC codes Compared: a TMS plus a customs service ## Questions about this claim ### How does Lanexa handle ACE and ACI eManifests? Border Desk prepares the ACE or ACI data, the control numbers, the barcoded paper and the broker packet, ready to file, and the Filing Assistant lays every value out in the government portal's own field order. ### Which plan includes Border Desk? Fleet and Enterprise. Live booth wait times, sales tax resolved from the destination province and the Bank of Canada CAD/USD rate are on every plan, including Solo. ### Does Lanexa replace my customs broker? No. The broker still files the entry for the goods against the PARS or PAPS number. Lanexa keeps a directory of brokers with a default per customer, and on Fleet Border Desk sends the broker their packet from your own address and tracks whether the entry is on file. ### How does Lanexa handle CAD and USD on a cross-border load? Each load and invoice carries its currency, and CAD/USD comes from the Bank of Canada rate. A load in another currency with no real exchange rate on file is refused rather than guessed, on every plan. ### The other three · claim 01 of 4 The books write themselves The books write themselves from the work. AI that can't invent a number AI that cannot invent a number. Your data stays separate One company cannot reach another's records. ## Book the load. The rest follows. Start free trial See plans --- ## A Double-Entry General Ledger Inside the TMS — Lanexa URL: https://lanexa.io/why/real-general-ledger Summary: On Fleet, invoices, payments, bills, settlements and fuel receipts post double-entry on their own. Voids unpost, tie-outs check the books, cash is forecast. # The books write themselves from the work. On Fleet and up, every invoice, payment, carrier bill, paid driver settlement, verified fuel receipt and filed IFTA return posts double-entry lines to a general ledger the moment it happens. Nobody journals it afterwards, so the books cannot fall behind the operation. Start free trial See pricing ## How it tends to work without this The usual arrangement is a dispatch system that produces numbers and an accounting package that receives them, with a person in between reconciling the two. The gap between them is where a missed accessorial or an invoice that never went out lives — and it tends to be found at month end, when someone's afternoon goes into making two totals agree. ## What Lanexa does, and on which plan Posts ### From the source document, automatically An invoice posts the receivable, the revenue and the GST/HST; a payment posts the cash. A carrier bill posts the expense on its subtotal and the tax separately, so input tax credits are not buried in expense. A driver settlement posts when it is paid, and a fuel receipt once it is verified. Fleet and up No hand entries ### Corrections behave like accounting Postings can be read, never typed — there is no journal-entry screen. If a number is wrong, the document is wrong: void it, issue a credit memo or record the missing payment, and the ledger reposts itself. An invoice with money already against it cannot be voided; it takes a credit memo. Fleet and up 8 tie-outs ### Books that check themselves A Health view runs eight independent reconciliations against the live books each time it opens. Each returns only problems, so an empty answer is the green light — and a red one names the invoices, bills or pay runs that disagree, to the cent. Fleet and up Cash ### A weekly cash forecast Open invoices by due date and approved carrier bills, week by week, with approved payroll counted in the current week and a running total that turns red when it goes negative. The heading says what it is: booked, not promised. Fleet and up Group ### A consolidated trial balance For several companies under one plan, a group lens shows each account across every company, the intercompany amount and the consolidated balance with intercompany eliminated — so work one sister company farms to another is not counted as group revenue. Enterprise QuickBooks ### Your bookkeeper keeps their tools From Start, invoices, payments and carrier bills go into QuickBooks Online, and each document shows its status beside it: in QuickBooks, waiting to go, or what QuickBooks needs fixed. Start and up ## What it means on a Tuesday A load is delivered and the invoice is written in the same step. By the time anyone opens a spreadsheet, the receivable and the revenue are already in the ledger. When the customer pays, cash moves. When the driver's settlement is paid, wages post. At month end the controller opens Health, works any red tile until it is green, and closes the month — after which that month's documents, and so its books, stop moving. ### See it in the product - Ledger 107 live - Billing 180 live - Accounts Payable 217 live - Payroll 203 live - Accounting Desk 182 live Compared: dispatch plus separate accounting Accessorial charges Detention Plans and prices ## Questions about this claim ### Is the general ledger on every Lanexa plan? No — it is on Fleet and Enterprise. Invoicing is on every plan, and from Start, invoices, payments and carrier bills push one way into QuickBooks Online. ### How do I change a number in the ledger? Correct the document it came from: void it, issue a credit memo or record the payment, and the ledger reposts. The ledger is built from documents (invoices, payments, carrier bills, paid settlements, verified fuel receipts and filed IFTA returns), so every figure traces back to one. ### Does Lanexa replace QuickBooks? Usually not. Lanexa's ledger is the operational book that shows the business as it runs; QuickBooks or your accountant's system stays the book you file from. Lanexa pushes invoices, payments and carrier bills one way into QuickBooks Online. ### What happens when a month is closed? A hard close freezes that month's money documents, and because the ledger is built from them, it freezes that month of the books. Only a controller or an administrator can hard-close or reopen a month. ### The other three · claim 02 of 4 The border is part of the load The border is part of the load, not a second system. AI that can't invent a number AI that cannot invent a number. Your data stays separate One company cannot reach another's records. ## Book the load. The rest follows. Start free trial See plans --- ## Company Data Separation and Roles — Lanexa TMS URL: https://lanexa.io/why/your-data-stays-separate Summary: The database keeps every company's data apart, your most sensitive records stay out of a browser's reach, and ready-made roles bring separation of duties. How Lanexa keeps data apart. # One company cannot reach another's records. Separation between companies is applied by the database on every request, not by the application remembering to ask correctly. Inside a company, ready-made roles decide who may do what, and the database enforces them on the records that matter. Start free trial See pricing ## How it tends to work without this A lot of multi-company software separates customers in application code: every query is supposed to add "and company = yours". That works until one query, somewhere, forgets — and the failure is silent, because the data was always reachable; it simply had not been asked for. ## What Lanexa does, and on which plan Every request ### Kept apart, every time The database itself decides what each request may return, so one company's records are never reachable from another company's session, whatever a screen asks for. Every plan Out of reach ### The most sensitive data is out of reach Your connection credentials, your QuickBooks connection, payment events and identity documents are kept where only Lanexa's own servers can reach them. No signed-in user can read them from a browser. Every plan Roles ### Capabilities per person, per company Ready-made roles bundle named permissions, and any person's permissions can be adjusted individually. They are held per company, so the same person can run one company in a group and only read another. Start and up (Solo has one office user) Duties ### Separation of duties A billing clerk can raise an invoice but cannot void one. An A/P clerk can enter a carrier bill but cannot approve it. Whoever creates a driver's settlement cannot approve it — the database refuses, even for an administrator. Start and up Writes ### Hidden buttons are not the defence For the records that matter, the database itself refuses a change from someone whose permissions do not allow it, so going around the screen does not get around the rule. Every plan History ### A record that shows tampering Changes are recorded with who and when, in a tamper-evident record where any alteration is detectable. Audit log on Start and up ## What it means on a Tuesday Two carriers run under one group. A dispatcher who belongs only to the first opens the load list and sees that company's loads — the second company's rows are not reachable from that session at all. If a query somewhere forgot to filter by company, it would still return only what the database allows. And because the dispatcher's role does not include rate visibility, rates, margins and totals are masked on the load ledger and dashboard. ### See it in the product - Settings 419 live - Activity 68 live - Group 26 live Security and roles Trust What's next ## Questions about this claim ### Can another Lanexa customer see my data? No. The database returns only the records of the companies you are a member of, on every request, and your most sensitive records cannot be reached from a browser at all. ### Does Lanexa store card numbers? No. Card numbers go straight to the payment processor through its own secure field and never touch Lanexa. ### Can I stop a dispatcher from seeing our rates? Yes. The dispatcher role does not include rate visibility, and rates, margins and totals are masked on the load ledger and dashboard for roles without it. Visibility is set per person, per company. ### The other three · claim 04 of 4 The border is part of the load The border is part of the load, not a second system. The books write themselves The books write themselves from the work. AI that can't invent a number AI that cannot invent a number. ## Book the load. The rest follows. Start free trial See plans